The village of Hinsdale Board of Trustees met Dec. 12 to review a travel expense policy.
Here aere the meeting's minutes, as provided by the board:
The Board of Trustees is responsible for addressing city matters. The seven board members meet at 7:30 p.m. on the first and third Tuesday of every month.
VILLAGE OF HINSDALE MINUTES OF THE MEETING VILLAGE BOARD OF TRUSTEES December 12, 2016
The specially scheduled meeting of the Hinsdale Village Board of Trustees was called to order by Village President Tom Cauley in Memorial Hall of the Memorial Building on Monday, December 12, 2016 at 7:31 p.m., roll call was taken.
Present: President Tom Cauley and Trustees Christopher Elder, Neale Byrnes, Gerald J. Hughes, Laura LaPlaca and Scott Banke
Absent: Trustee Luke Stifflear
Also Present: Village Manager Kathleen A. Gargano, Assistant Village Manager/Finance Director Darrell Langlois, Assistant Village Manager/Director of Public Safety Brad Bloom, Police Chief Kevin Simpson, Fire Chief John Giannelli, Director of Community Development/Building Commissioner Robb McGinnis, Village Engineer Dan Deeter, Village Planner Chan Yu, 0 Administration Manager Emily Wagner, Management Analyst Suzanne Ostrovsky and Village Clerk Christine Bruton
PLEDGE OF ALLEGIANCE
President Cauley led those in attendance in the Pledge of Allegiance.
APPROVAL OF MINUTES
Trustee Byrnes and Trustee Hughes suggested clarifications to the draft minutes; Trustee Elder moved to approve the minutes of the regular meeting of November 15, 2016, as amended. Trustee Byrnes seconded the motion.
AYES: Trustees Elder, Byrnes, Hughes, LaPlaca and Banke NAYS: None ABSTAIN: ABSENT: Trustee Stifflear
Motion carried.
CITIZENS’ PETITIONS
None.
RECOGNITION OF FIRE DEPARTMENT PERSONNEL
President Cauley recognized Firefighter/Paramedic Mike Karban for 25 years of service on the Hinsdale Fire Department.
Lieutenant Bill Claybrook was promoted to Fire Department Captain. President Cauley administered the oath of office.
POLICE DEPARTMENT LIFE SAVING AWARD
Sergeant Mark Wodka and Officer Carter Sward were awarded the Police Department Life Saving award. President Cauley reported their heroic efforts which resulted in the saving of a life. They were presented their award by President Cauley, Chief Kevin Simpson and Deputy Chief Eric Bernholdt.
VILLAGE PRESIDENT’S REPORT
President Cauley thanked Director of Public Services George Peluso and his crew for the efficient snow removal over the weekend.
President Cauley reported that about two months ago Mr. Bob Schillerstrom, the Chairman of the Illinois Tollway Authority, asked for a meeting to discuss ideas they had for its I-294 Master Plan. He met with Mr. Schillerstrom at his office along with Village Manager Kathleen Gargano and Assistant Village Manager/Director of Public Safety Brad Bloom. They learned that the Tollway Authority has $1.7 billion that they would like to spend on I-294; at a minimum they plan to reconstruct the highway, but possibly widen the road to accommodate more truck traffic. Since that time, staff has had additional meetings with tollway representatives, most recently last Friday which he also attended. It became clear that unless they are stopped, the Tollway Authority intends on expanding I-294 from 95th Street in the south to Balmoral in the north, from the current four lanes in each direction to five lanes, and possibly six in each direction. President Cauley believes their intentions are clear because there have been discussions with the Burlington Northern Santa Fe (BNSF) to replace the existing bridge with a new one that would accommodate the widening of I-294 at a cost of roughly $60 million. Further, the Tollway and BNSF have plans to build temporary train tracks, called a shoofly, that will bypass the existing bridge during destruction and reconstruction; and Tollway engineers have been in the Woodlands taking sound measurements. President Cauley stated the widening of I-294 would be a disaster for Hinsdale for a number of reasons, and believes the Village must organize quickly to stop this project. These reasons include the loss of the oasis, which is Hinsdale’s largest single source of tax revenue, resulting in a 10% reduction of tax income. The expansion would be devastating for residents in the Woodlands and those areas that abut the highway. The sound barrier would be moved closer to residences by between 12’ to 15’ feet and as much as 30’, depending on the number of lanes added. Hundreds of mature trees would be removed, resulting in increased noise in the area. A new sound barrier would be within 30’ of the homes on Harding Road, and properties on Columbia Avenue, Columbia Road and Mills Street would also be affected. An expansion would also result in a significant loss of park land; Woodland Park, Veeck Park, Brook Park and Peirce Park. A minimum of 28,000’ square feet would be lost in Woodland Park, the dugout, spectator areas and two fields would be lost at Peirce Park. The shoofly construction would interfere with Veeck Park lighting, eliminate use of the soccer field for several seasons, and could adversely affect the sewer lines that run under the park. President Cauley reported the Tollway Authority is asking for temporary and permanent easements to construct the shoofly. Hinsdale does not plan to grant those easements without a fight. He has asked Village Manager Gargano to arrange a meeting with the Tollway Authority’s Executive Director, to voice our strong opposition to the plan. The Village will be vocal in their opposition to this plan, and will reach out to the Western Springs and Burr Ridge communities, as well as local State officials. He urged residents to voice their opposition, as well. Residents will be informed of any future meetings and developments on this matter on the website. It is his understanding that a final decision will be made on this project within the first quarter of 2017. Trustee LaPlaca pointed out that the materials currently provided on the Tollway website are really just an overview including parameters for the long term, but not the specifics that have been shared at meetings. Trustee Byrnes wondered if there are any case studies for what other towns have done to prevent these types of expansions, and referenced Oak Park’s success relative to the Eisenhower Expressway. It was noted that the Tollway Authority has the power to ‘take’, but there has been success in opposing.
APPOINTMENTS TO BOARDS & COMMISSIONS
President Cauley made the following recommendation and asked for a motion to approve the appointment as described.
Finance Commission
Anish Parvataneni to a three-year term through April 30, 2019
Trustee Hughes moved to approve the appointment as recommended by the Village President. Trustee Elder seconded the motion.
AYES: Trustees Elder, Byrnes, Hughes, LaPlaca and Banke NAYS: None ABSTAIN: None ABSENT: Trustee Stifflear
Motion carried.
FIRST READINGS – INTRODUCTION
Environment & Public Services (Chair LaPlaca) a) Award Bid #1619 for Memorial Building ADA Improvements to Czervik Construction in an amount not to exceed $122,500 Trustee LaPlaca introduced the item and reminded the Board that they had discussed this earlier and the item has been budgeted. The project is funded, in part, by grant monies, and will come in under budget after applying the grant funding. The references of the lowest bidder have been checked. She further remarked that the bathrooms are in need of renovation, and the ADA accommodations need to be updated. The Board agreed to move this item to the Consent Agenda of their next meeting.
Zoning & Public Safety (Chair Stifflear) b) Approve an Ordinance for a Second Major Adjustment to a Planned Development for
Signage Replacement at 119, 120 and 135 N. Oak Street - AMITA Health
President Cauley introduced the item and explained that although Trustee Stifflear is not present this evening, he had communicated to the Board that this item should be sent back to the Plan Commission for review. There was discussion on whether to approve some of the signage, but the Board agreed it would be better not to parse them out, but have the Plan Commission look at all of them. Trustee LaPlaca commented there are significant changes, and advised the aesthetics be considered, not just the size and number and materials. Village Planner Chan Yu noted the proposed signage is a one-color design.
Trustee LaPlaca moved to refer an Ordinance for a Second Major Adjustment to a Planned Development for Signage Replacement at 119, 120 and 135 N. Oak Street - AMITA Health to the Plan Commission for review and recommendation. Trustee Banke seconded the motion.
AYES: Trustees Elder, Byrnes, Hughes, LaPlaca and Banke NAYS: None ABSTAIN: None ABSENT: Trustee Stifflear
Motion carried.
c) Approve an Ordinance Designating a Historic Landmark – Single Family Home at 306 S. Garfield Avenue, and; Approve an Ordinance Designating a Historic Landmark – Coach House at 26 E. Third Street President Cauley introduced the item commenting this is a request to landmark two properties. The homeowners are present, and everything seems to be in order. The Board agreed to move this item to the Consent Agenda of their next meeting.
d) Approve an Ordinance Approving a Major Adjustment to an Exterior Appearance Plan at 22 E. First Street – Nabuki President Cauley introduced the item stating this is a case where the Board approved an adjustment to the exterior appearance, which did not include changes to the face of the structure. The window was replaced after that approval. Before the Board tonight is a request for ‘retroactive’ approval. President Cauley stated the window looks the same, and was probably in bad shape. Mr. Peter Burdi, restaurant owner, addressed the Board and apologized for not getting prior approval. The Board agreed to move this item to the Consent Agenda of their next meeting.
CONSENT AGENDA
Administration & Community Affairs (Chair Hughes)
a) Trustee Elder moved to Approval and payment of the accounts payable for the period of November 16, 2016 through December 12, 2016 in the aggregate amount of $3,342,120.70 as set forth on the list provided by the Village Treasurer, of which a permanent copy is on file with the Village Clerk. Trustee Byrnes seconded the motion.
AYES: Trustees Elder, Byrnes, Hughes, LaPlaca and Banke NAYS: None ABSTAIN: None ABSENT: Trustee Stifflear
Motion carried.
The following items were approved by omnibus vote:
b) Approve an Ordinance Adopting the Village of Hinsdale’s Travel Expense Reimbursement Policy Pursuant to the Local Government Travel Expense Control Act (O2016-40) (First Reading – November 15, 2016)
c) Waive the Competitive Bidding Process and Approve the Purchase of a S450 T4 Bobcat Skid-Steer Loader and snow removal broom with trade-in from Atlas Bobcat of Elk Grove Village, IL in an amount not to exceed $29,528
Environment & Public Services (Chair LaPlaca) d) Approve an Ordinance Authorizing the Vacation of a Certain Portion of an Unimproved Alley Situated East of and Adjoining 735 S. Quincy Street in the Village of Hinsdale, DuPage and Cook Counties, Illinois, at a purchase price of $16,000 (O2016-41)
Zoning & Public Safety (Chair Stifflear) e) Authorize a Hardship Permit Extension as set forth in 9-1-7(B)(4) for a period of six (6) months at fifty percent (50%) of the original base permit fee for 821 S. Oak (First Reading – November 15, 2016)
Trustee Hughes moved to approve the Consent Agenda, as presented. Trustee Elder seconded the motion.
AYES: Trustees Elder, Byrnes, Hughes, LaPlaca and Banke NAYS: None ABSTAIN: None ABSENT: Trustee Stifflear
Motion carried.
SECOND READINGS / NON-CONSENT AGENDA - ADOPTION
Administration & Community Affairs (Chair Hughes)
a) Approve and Authorize an Intergovernmental Agreement (IGA) between the Village of Hinsdale and Community Consolidated School District 181 for the Shared Cost of Design and Engineering Services on Parking Garage Project (First Reading – November 15, 2016) Trustee Byrnes moved to Approve and Authorize an Intergovernmental Agreement (IGA) between the Village of Hinsdale and Community Consolidated School District 181 for the Shared Cost of Design and Engineering Services on Parking Garage Project. Trustee Hughes seconded the motion.
AYES: Trustees Elder, Byrnes, Hughes, LaPlaca and Banke NAYS: None ABSTAIN: None ABSENT: Trustee Stifflear
Motion carried.
b) Approve a Resolution of the Village of Hinsdale Approving and Authorizing Execution of the Land Rover Hinsdale LLC Economic Development and Sales Tax Revenue Sharing Agreement (R2016-13) (First Reading – November 15, 2016) Trustee Elder moved to Approve a Resolution of the Village of Hinsdale Approving and Authorizing Execution of the Land Rover Hinsdale LLC Economic Development and Sales Tax Revenue Sharing Agreement. Trustee Byrnes seconded the motion.
AYES: Trustees Elder, Byrnes, Hughes, LaPlaca and Banke NAYS: None ABSTAIN: None ABSENT: Trustee Stifflear
Motion carried.
c) Approval of the Village’s Comprehensive Annual Financial Report (CAFR) and Management Letter for the Year Ended April 30, 2016 (First Reading – November 15, 2016) Trustee Hughes moved Approval of the Village’s Comprehensive Annual Financial Report (CAFR) and Management Letter for the Year Ended April 30, 2016. Trustee Elder seconded the motion. Trustee Hughes moved to approve the tax levy documents Items D – J, (as listed below). Trustee Banke seconded the motion.
d) Approve an Ordinance Levying Taxes for Corporate Purposes for the Fiscal Year of the Village of Hinsdale, Illinois Commencing on May 1, 2016 and Ending on April 30, 2017 in the aggregate amount of $11,411,707 (O2016-42) (First Reading – November 15, 2016)
e) Approve a Resolution abating the tax hereto levied for the year 2016 to pay the principal of and interest on $3,500,000 General Obligation Bonds (Waterworks and Sewerage System Alternate Revenue Source), Series 2008C, of the Village of Hinsdale, DuPage and Cook Counties, Illinois (R2016-14) (First Reading – November 15, 2016)
f) Approve a Resolution abating the tax hereto levied for the year 2016 to pay the principal of and interest on $1,425,000 Taxable General Obligation Bonds (Alternate Revenue Source), Series 2011, of the Village of Hinsdale, DuPage and Cook Counties, Illinois (R2016-15) (First Reading – November 15, 2016)
g) Approve a Resolution abating the tax hereto levied for the year 2016 to pay the principal of and interest on $5,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2012A, of the Village of Hinsdale, DuPage and Cook Counties, Illinois (R2016-16) (First Reading – November 15, 2016)
h) Approve a Resolution abating the tax hereto levied for the year 2016 to pay the principal of and interest on $2,710,000 General Obligation Refunding Bonds (Library Fund Tax Alternate Revenue Source), Series 2013A, of the Village of Hinsdale, DuPage and Cook Counties, Illinois (R2016-17) (First Reading – November 15, 2016)
i) Approve a Resolution abating the tax hereto levied for the year 2016 to pay the principal of and interest on $2,025,000 General Obligation Bonds (Waterworks and Sewerage System Alternate Revenue Source), Series 2014A, of the Village of Hinsdale, DuPage and Cook Counties, Illinois (R2016-18) (First Reading – November 15, 2016)
j) Approve a Resolution abating the tax hereto levied for the year 2016 to pay the principal of and interest on $5,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2014B, of the Village of Hinsdale, DuPage and Cook Counties, Illinois (R2016-19) (First Reading – November 15, 2016)
AYES: Trustees Elder, Byrnes, Hughes, LaPlaca and Banke NAYS: None ABSTAIN: None ABSENT: Trustee Stifflear
Motion carried.
k) Approve an Ordinance for the Levy and Assessment of Taxes for the Fiscal year Beginning May 1, 2016 and Ending April 30, 2017, in and for the Village of Hinsdale Special Service Area No. 9 – Localized Drainage Solution (O2016-43) (First Reading – November 15, 2016) Trustee Hughes moved to Approve an Ordinance for the Levy and Assessment of Taxes for the Fiscal year Beginning May 1, 2016 and Ending April 30, 2017, in and for the Village of Hinsdale Special Service Area No. 9 – Localized Drainage Solution. Trustee Elder seconded the motion.
AYES: Trustees Elder, Byrnes, Hughes, LaPlaca and Banke NAYS: None ABSTAIN: None ABSENT: Trustee Stifflear
Motion carried.
Environment & Public Services (Chair LaPlaca) l) Approve an Ordinance amending various sections of the Village Code of Hinsdale related to construction, grading plans, water discharge and engineering standards (O2016-44) (First Reading – November 15, 2016) Trustee LaPlaca introduced the item and stated there is no change to current practice; this item merely codifies the existing policy.
Trustee LaPlaca moved to Approve an Ordinance amending various sections of the Village Code of Hinsdale related to construction, grading plans, water discharge and engineering standards. Trustee Elder seconded the motion.
AYES: Trustees Elder, Byrnes, Hughes, LaPlaca and Banke NAYS: None ABSTAIN: None ABSENT: Trustee Stifflear
Motion carried.
DISCUSSION ITEMS
a) Police Department Hours and Staffing of Meter Enforcement Position
Village Manager Gargano explained to the Board that we have been experiencing recruitment issues for a Meter Enforcement Officer (MEO). It is hard to recruit people, because they want to be Community Service Officers (CSO), and promote to police officers. Administration Manager Emily Wagner and Police Chief Kevin Simpson reviewed the situation to determine how best to model staffing to meet department needs. Chief Simpson reported a CSO has many varied duties, and although the hourly pay rate is higher, they are trained in other capacities. This will make the position more attractive for hiring and job retention. They propose adding one more CSO, and not filling the meter enforcement position. This will cost a little more, but be more efficient. Village Manager Gargano added this will create a more stable workforce, and as the testing process is cumbersome, the goal is to keep these people here. President Cauley added the CSO would do the work of meter enforcement on a rotating basis. It was noted that cross training is a value to the department; and the cost per year for this person is approximately $16,000.
Ms. Gargano addressed the Board regarding the hours the police station is open. Currently, Hinsdale is open longer than other communities, and she believes the needs of the community can be responsively met by changing the closing time to 8:30 p.m. instead of 10:30 p.m. Chief Simpson concurred and reported the minimal activity during these hours. He explained there is a phone in the vestibule of the Police station that is accessible 24/7, and goes directly to 911. The Board agreed with both proposals for the Police Department; no action by the Board is necessary.
b) Temporary Parking during Hinsdale Middle School (HMS) construction
Assistant Village Manager/Director of Public Safety Brad Bloom reported regarding temporary parking during HMS construction. Previously, the Board had expressed concerns that there would not be enough compensatory parking during the construction period for Village use and school staff. A new plan has been developed that would include the closing of Washington Street between Second and Third Streets. This street closing serves two purposes; it is safer as students are not in the area, and it opens up the entire temporary lot providing 136 spaces for the Village. He has reviewed the plan with Chief Simpson and they believe this is a sound alternative. They also visited area merchants for input, and found they were amenable to this solution. Staff is still working with District 181 to find a remote parking spot for construction traffic, but have not made a determination. Discussion followed regarding remote parking for construction staff, noting about 150 spaces would be required. Suggestions made were the Office Park north of Ogden, Veeck Park and the New Life Institute property.
DEPARTMENT AND STAFF REPORTS
a. Treasurer’s Report b. Fire Department c. Community Development d. Economic Development e. Public Services f. Engineering g. Parks & Recreation
The report(s) listed above were provided to the Board. There were no additional questions regarding the contents of the department and staff reports.
REPORTS FROM ADVISORY BOARDS AND COMMISSIONS
No reports.
OTHER BUSINESS
None.
NEW BUSINESS
None.
CITIZENS’ PETITIONS
None.
TRUSTEE COMMENTS
Trustee Elder remarked that he has been participating in the Police Department Citizen Academy. He thanked them for the excellent experience, and encouraged residents to participate.
ADJOURNMENT
There being no further business before the Board, President Cauley asked for a motion to adjourn. Trustee Hughes moved to adjourn the specially scheduled meeting of the
Village Board of Trustees Special Meeting of December 12, 2016 Page 10 of 10
Hinsdale Village Board of Trustees of December 12, 2016. Trustee Elder seconded the motion.
AYES: Trustees Elder, Byrnes, Hughes, LaPlaca and Banke NAYS: None ABSTAIN: None ABSENT: Trustee Stifflear
Motion carried..
Meeting adjourned at 8:26 p.m.
ATTEST: _________________________________________
Christine M. Bruton, Village Clerk
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