Rock Island Today

City of Moline Committee of the Whole met May 2.

Here is the minutes provided by the Committee:

Present: Mayor Stephanie Acri (Chair)

Alderman Quentin Rodriguez (Ward 1)

Alderman David Parker, Jr. (Ward 2)

Alderman Mike Wendt (Ward 3)

Alderman Richard “Dick” Potter (Ward 4)

Alderman Lori Turner (Ward 5)

Alderman Kevin Schoonmaker (Ward 6)

Alderman Mike Waldron (Ward 7)

Alderman Sonia Berg (Alderman At-Large)

Staff: J.D. Schulte, Public Works Director/Interim City Administrator

Maureen Riggs, City Attorney

Amy Saunders, Deputy City Clerk

Ray Forsythe, Planning & Development Director

Alison Fleming, Human Resources Manager

Lori Wilson, Parks Recreation Director

Todd Green, GIS Administrator

Bryon Lear, Library Director

Kim Hankins, Public Safety Director

Kevin Irby, Battalion Chief

Scott Hinton, City Engineer

Kathy Carr, Finance Director

Jeff Anderson, City Planner

Trevor Fisk, Police Captain

John Hitchcock, Police Captain

Tony Loete, Utilities General Manager

Matt Russell, Police Sergeant

Rodd Schick, Municipal Services General Manager

Others: Sgt. Christopher Brooks, Life Saving Award Winner

Friends and Family of Christopher Brooks

Donnie Miller, Bicycle and Pedestrian Coordinator, City of Bettendorf, Iowa

Rick Berg, Resident

Ron Miller, Resident

Bob Vogelbaugh, Resident

Various Members of the Press

Mayor Pro Tem Lori Turner called the meeting to order at 6:30 p.m. in Council Chambers.

Oaths of Office:

Oaths of Office for newly elected officials: Mayor Stephanie Acri, Second Ward Alderman David C. Parker, Jr., Fourth Ward Alderman Richard “Dick” Potter, Sixth Ward Alderman Kevin T. Schoonmaker, Seventh Ward

Alderman Mike Waldron, and Alderman At-Large Sonia Berg.

Presentation:

Life Saving Award to Mr. Christopher M. Brooks (Kim Hankins, Chief of Police/Public Safety Director)

Proclamations:

A Proclamation from Donnie Miller, Bicycle and Pedestrian Coordinator, City of Bettendorf, Iowa, to declare May 2017, as “Bike Month.”

A Proclamation from Tony Loete, Utilities General Manager, City of Moline, to declare May 7-13, 2017, as “National Drinking Water Week.”

Questions on the Agenda:

Mayor Acri indicated that Item #1 on the Committee-of-the-Whole Agenda and Council Bill #1076-2017 (Item #8) on the Council Agenda were pulled due to Alderman Parker’s ability to attend tonight’s meetings.

Agenda Items:

1.A Resolution approving the remote electronic attendance of Second Ward Alderman David Parker, Jr., at the Committee-of-the-Whole and City Council meetings of May 2, 2017, due to other City business. Maureen Riggs, City Attorney, stated that Alderman Parker has indicated that he will be tending to other City business on May 2, 2017, but would like to attend the Committee-of-the-Whole and Council meetings electronically. Per Section 2-2200(e) of the Code of Ordinances, any member of the City Council may attend and participate in any open or closed meeting of the City via remote electronic attendance provided that such attendance is in compliance with the rules set forth within said section and any other applicable laws. Absence due to other City business meets one of the prerequisites under which electronic attendance is allowed. A quorum must be established and physically present at the meeting site following the roll call for the meeting to allow the electronic attendance to proceed at the meeting. No costs to the City are anticipated for Alderman Parker’s remote electronic attendance, which will be via teleconference. During Alderman Parker’s remote electronic attendance, he shall be allowed to participate in the same capacity as those City Council members physically present at the meetings. This item was pulled from the agenda by Mayor Acri due to Alderman Parker’s ability to attend tonight’s meetings.

2. A Resolution appointing each Alderman as Mayor Pro Tem on a rotating monthly basis. Maureen Riggs, City Attorney, shared that Mayor Acri has indicated that she wishes for each Alderman to serve as Mayor Pro Tem on a monthly basis during her term of office starting with the 1st Ward Alderman to serve the month of May 2017. This resolution authorizes said appointments. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.

3. A Special Ordinance authorizing the Mayor and City Clerk to execute an Intergovernmental Agreement to establish and operate the Illinois Quad Cities Communications Center (“QComm911”) between and among the City of Moline, the City of East Moline, the Village of Milan and the City of Silvis, Illinois. J.D. Schulte, Public Works Director/Interim City Administrator, explained that changes enacted in 2015 mandated decreasing the number of public safety answering points in any one county through consolidation. Moline, East Moline, Milan and Silvis have collaborated to establish QComm911 to be housed in the Milan Municipal Building. The Intergovernmental Agreement establishes the communications center, incorporates ByLaws, and details services, oversight and cost sharing by the parties. A motion was made by Alderman Parker to approve. Seconded by Alderman Waldron. Motion passed unanimously.

4. A Resolution authorizing the Mayor and City Clerk to execute an Agreement between the City of Moline and Quad City Towing, Inc., to provide towing services for the City of Moline. Kim Hankins, Chief of Police/Public Safety Director, indicated that the Police Department solicited sealed bids to provide towing services for the City of Moline. One response was received and reviewed. Acceptance of the bid submitted by Quad City Towing, Inc., is recommended based on compliance with the bid specifications, quality and security of facilities, and reasonable cost. The Agreement is for a one-year period, with an option to extend for two additional years upon mutual agreement of the parties. A motion was made by Alderman Parker to approve. Seconded by Alderman Turner. Motion passed unanimously.

5. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Miller Trucking and Excavating, for Project #1257, 15th Street A Water Main Replacement, in the amount of $455,169.00. Scott Hinton, City Engineer, shared that bids were opened and publicly read on April 25, 2017, for Project #1257 with the following results:

Base Bid; Alternate Bid; Total Bid;

$422,934.00; $32,235.00; $455,169.00; Miller Trucking

$9,614,600.00; $964,774.00; $10,579,374.00; Walter D. Laud

The Base Bid includes the water main replacement on 15th Street A from 30th – 35th Avenues. The Alternate Bid includes the water main replacement on 35th Avenue from 14th Street A west for approximately two hundred feet. Staff recommends accepting the Alternate Bid and including this work in the contract. Miller Trucking and Excavating submitted the lowest responsible and responsive bid. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.

6. A Resolution authorizing the Mayor and City Clerk to approve a Local Agency Agreement for Federal Participation for Motor Fuel Tax Section 14-00256-00-RS, Resurfacing with Sidewalk Improvements. Scott Hinton, City Engineer, explained that the City of Moline will receive Federal transportation funds through the Illinois Department of Transportation (IDOT) in an amount not to exceed $880,000 to resurface River Drive from 23rd – 34th Streets. The Federal funds require a 20% local match. The 2017 Capital Improvement Program includes Motor Fuel Tax (MFT) funds to provide the local match. Approving this Agreement provides acknowledgement to IDOT that the City has sufficient funds available to fund the local match, all participating construction costs above the maximum federal contribution, and all non-participating construction costs. A motion was made by Alderman Parker to approve. Seconded by Alderman Turner. Motion passed unanimously.

7. A Resolution authorizing the Mayor and City Clerk to accept eleven (11) Permanent Utility and Drainage Easements more particularly described herein to allow construction to proceed on Project #1257, 15th St A Water Main Replacement Project. Scott Hinton, City Engineer, stated that Permanent Utility and Drainage Easements are necessary and have been executed by William J. Grimes and Rebecca L. Grimes, 3308 15th Street A, Parcel #086461-19; Scott A. Mizeur and Lisa M. Mizeur, 3402 15th Street A, Parcel #077802; Dennis D. Medhurst and Kristen Medhurst, 3404 15th Street A, Parcel #077801; Benita L. Moore, 3406 15th Street A, Parcel #077800; Jack T. Smith and Patricia A. Smith, 3408 15th Street A, Parcel #077799; Joseph Padesky and Melissa J. Padesky, 3410 15th Street A, Parcel #077798; Devolder Properties LLC, 3502 15th Street A, Parcel #077796; Matthew A. Puck, 3504 15th Street A, Parcel #077795; Mary Lisa Faust, 3506 15th Street A, Parcel #077794; Michael A. Natsis and Rebecca L. Natsis, 3510 15th Street A, Parcel #077792; Gary W. VandeMoortel and Anne M. VandeMoortel, 3514 15th Street A, Parcel #077791 to allow construction to proceed on 15th Street A. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.

8. A Resolution authorizing the Mayor and City Clerk to accept fifty-four (54) Right of Entries more particularly described herein to allow construction to proceed on Project #1257, 15th Street A Water Main Replacement. Scott Hinton, City Engineer, indicated that Temporary Construction Easements are necessary and have been executed by Cicely G. Tankersley, 3001 15th Street A; Charlotte A. Carlson and Lennart A. Carlson, 3002 15th Street A; Beau C. Frazelle, 3004 15th Street A; Lawrence T. Bigelow and Catherine A. Bigelow, 3005 15th Street A; Georgia M. Luster as Trustee of the Georgia M. Luster Trust, 3006 15th Street A; Bill L. Bessee and Margaret A. Bessee, 3007 15th Street A; Edward P. Short and Janne E. Short, 3008 15th Street A; Thomas C. Cain and Margaret A. Cain, 3009 15th Street A; Matthew T. Voelcker and Marilyn F. Voelcker, 3101 15th Street A; Joseph J. VandeMoortel and Marilyn J. VandeMoortel, 3102 15th Street A; Alison M. Fleming, 3103 15th Street A; Steven K. McNicol, 3104 15th Street A; Paul M. Weber and Heather J. Weber, 3105 15th Street A; Karl T. Behrens, 3106 15th Street A; E. Steven Weede and Deborah J. Weede, 3107 15th Street A; Rickey W. Shannon and Patricia L. Shannon, 3108 15th Street A; Todd A. Newell and Kathleen F. Newell, 3201 15th Street A; James R. Millman as Trustee of the James R. Millman Trust, 3202 15th Street A; Lucille McCorkle, 3203 15th Street A; Mildred M. Murray, 3205 15th Street A; Beth A. Forret and Jeffery A. Forret, 3206 15th Street A; Jace P. Teed and Sarah W. Teed, 3207 15th Street A; Judith L. Hug, 3208 15th Street A; Lavern W. Ferguson and Debra K. Ferguson as Co-Trustees, 3210 15th Street A; Stephen G. Afferica and Judith L. Afferica, 3301 15th Street A; Ronald O. Carlson, 3302 15th Street A, Chant Allen Lawrence and Phoonsri Seesai, 3303 15th Street A; Craig A. Slater, 3304 15th Street A; Greg and Anika Martin, 3305 15th Street A; Beverly C. Ducey, 3306 15th Street A; Jones Lease Properties, LLC., 3307 15th Street A; William J. Grimes and Rebecca L. Grimes, 3308 15th Street A; Thomas G. Ott and Rebecca J. Ott, 3401 15th Street A; Scott A. Mizeur and Lisa M. Mizeur, 3402 15th Street A; Joseph M. Pizano and Carmen Pizano, 3403 15th Street A; Dennis D. Medhurst and Kristen Medhurst, 3404 15th Street A; Donald F. Schweska and Judith D. Schweska, 3405 15th Street A; Benita L. Moore, 3406 15th Street A; Erika L. Phillips, 3407 15th Street A; Jack T. Smith and Patricia A. Smith, 3408 15th Street A; Patrick L. Murphy and Mary Beth Murphy, 3409 15th Street A; Joseph Padesky and Melissa J. Padesky, 3410 15th Street A; Mary Gianulis, 3411 15th Street A; Buddy D. Cullen and Melissa L. Day, 3413 15th Street A; Kendall J. Burnett and Kathie Burnett, 3501 15th Street A; Devolder Properties, LLC., 3502 15th Street A; Susan M. Ruiz, 3503 15th Street A; Tommy G. Franks and Bridgett M. Franks, 3505 15th Street A; Mary L. Faust, 3506 15th Street A; Mary A. Johnson, 3507 15th Street A; Michael D. Ducey and Stefanie D. Ducey, 3509 15th Street A; Michael A. Natsis and Rebecca L. Natsis, 3510 15th Street A; Daniel H. Hill and Janet L. Hill, 3511 15th Street A; Gary W. VandeMoortel and Anne M. VandeMoortel, 3514 15th Street A to allow construction to proceed on 15th Street A. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.

9. Other – Sylvan Island Bridge Replacement. Scott Hinton, City Engineer, presented a bid printout from the Illinois Department of Transportation (IDOT) to Council (see attachment). This bid printout indicates that General Constructors, Inc., was the low bidder at $820,560.14. This is approximately $452,040 under the City’s budgeted amount. City staff is interested in using some of the $452,040 to hire a consultant to perform construction inspection of the project. The consultant would cost around $100,000-$110,000. Of this amount, 80% would be paid by Federal funds, and 20% would be paid by City motor fuel tax funds. Mr. Hinton requested the following: (1) Council concurrence with the $820,560.14 bid from General Constructors, Inc., so that IDOT can award the contract and start the Sylvan Bridge replacement process, and (2) Council approval to spend just over $100,000 of the remaining budget to hire a consultant to perform the construction inspection. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously. At Alderman Wendt’s request, Mr. Hinton will look into other improvements concerning the Sylvan Bridge, such as improving the approaches on either side of the bridge and making improvements to the island side of the bridge, and will seek IDOT’s approval of the same. Mr. Hinton shared that some decorative concrete and stones have been added to the land side of the bridge.

10. Other – Multi-Modal Station Increased Utility Costs. Scott Hinton, City Engineer, presented a two-page handout to Council (see attachment). The first page includes the existing utilities for which the City was made aware, indicated by red lines, and the second page shows the additional utilities for which the City was not made aware, indicated by red lines, until the J.U.L.I.E. locates were performed. Some of the unknown utilities are on railroad property. The utilities include AT&T, MidAmerican Energy and Verizon conduit. As such, the City’s contractor has incurred some extra expenses in locating these utilities and moving them. One of the biggest issues is a 10-inch diameter Verizon conduit that contains several hundred pairs of fiber-optic cable. This Verizon conduit is in the way of the City’s sanitary sewer casing. The Verizon conduit has to be moved up almost three feet to miss the sanitary sewer casing. The City has been working with Verizon concerning this issue. Verizon has a contractor that can move it next week. Their work would be on a time and material basis, and Mr. Hinton believes the cost is going to be over $100,000. In addition, the City’s contractor has additional costs for locating the above-referenced items. The City’s contractor needs to determine where they are and how deep they are to resolve any additional conflicts. Mr. Hinton asked for a motion to approve hiring Verizon on a time and material basis, and that bill will come back to Council for final approval once the work is complete. Mr. Hinton also requested approval of the additional costs for having our contractor perform top-holing and locating the other unknown utilities. This would be a change order to the Multi-Modal Station contract. A motion was made by Alderman Parker to approve. Seconded by Alderman Turner. Motion passed unanimously. At Alderman Wendt’s request, Mr. Hinton will advise Council regarding who gave the misinformation to the City concerning the additional utility lines.

11. Other – John Deere Road/Green Valley Sports Complex Traffic Issues Update. Kim Hankins, Chief of Police/Public Safety Director, gave an update concerning the John Deere Road, 44th Avenue, 60th Street and 70th Street traffic issues. Staff has had many meetings concerning this ongoing issue. Last weekend, Chief Hankins learned how much traffic backs up merely due to the businesses in this area. The City has placed a lot of barricades in the area and is moving some of them around as it improves traffic flow. The City has moved and retimed some of the lighting in the area. The City has also had electricians and police officers present in the area for assistance. There is another big event coming up the weekend of May 6, 2017, so City staff will be working in that area this weekend. City staff will continue to come up with ways to deal with the traffic issues during the summer while construction is present.

Rodd Schick, Municipal Services General Manager, gave an update concerning the Green Valley Sports Complex. He indicated that the sign colors have been changed so they are more prominent, and said signage will contain additional information directing traffic accordingly. The signs will also be raised up so they can be seen by motorists further down the road. City staff will also put signs up before each intersection directing traffic to the various businesses in the area. The City has received permission from IDOT to put signs on John Deere Road. This is a large collaborative effort, and City staff is making great attempts to minimize the traffic issues. City staff will continue to look for additional solutions. The City has an alternate Green Valley route via Veterans’ Parkway. However, this route is closed due to the flooding of the Rock River. Todd Green, GIS Administrator, put together an interactive map showing information concerning road closures, detours and alternate routes. City staff hope to have it accessible in the near future. Finally, Chief Hankins shared that the Menards fencing has been constructed.

J.D. Schulte, Public Works Director/Interim City Administrator, shared that Kathy Carr has created a project code to track the costs concerning this matter. He asked everyone to continue to share updates on the traffic conditions in this area. Mr. Schulte also shared that Erica Williams is working on the 52nd Avenue connector to get the City an alternate route over the next two years during construction. On 70th Street, City staff is looking into how they can sequence things with the contractor to put a second lane on 70th Street soon. IDOT appreciates the City’s cooperative efforts and is allowing the City to put signage in their work areas.

Ray Forsythe, Planning & Development Director, shared that this area of John Deere Road is the highest area of sales tax for the City. The City is discussing some temporary signage with IDOT and the businesses indicating that the businesses are open during construction. City staff may come back to Council in the future for some temporary relief of the sign ordinance concerning this matter.

Public Comment:

John C. Anderson is a Silvis resident, who was born in Moline. Mr. Anderson recognized Mayor Acri as the first female mayor in the history of the City of Moline.

The meeting adjourned at 7:30 p.m.

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4001