Village of Hinsdale Board of Trustees met October 3.
Here is the minutes provided by the Board:
The regularly scheduled meeting of the Hinsdale Village Board of Trustees was called to order by Village President Tom Cauley in Memorial Hall of the Memorial Building on Tuesday, October 3, 19, 2017 at 7:30 p.m., roll call was taken.
Present: President Tom Cauley and Trustees, Michael Ripani, Gerald J. Hughes, Matt Posthuma and Neale Byrnes
Absent: Trustees Christopher Elder and Luke Stifflear
Also Present: Village Manager Kathleen A. Gargano, Assistant Village Manager/Finance Director Darrell Langlois, Assistant Village Manager/Director of Public Safety Brad Bloom, Police Chief Brian King, Fire Chief John Giannelli, Director of Community Development/Building Commissioner Robb McGinnis, Director of Public Services George Peluso, Village Planner Chan Yu, Administration Manager Emily Wagner, Management Analyst Jean Bueche and Village Clerk Christine Bruton
Pledge Of Allegiance:
President Cauley led those in attendance in the Pledge of Allegiance
Approval Of Minutes:
a) Regular Meeting of September 19, 2017
Trustee Hughes made corrections to the draft minutes; and moved to approve the draft minutes from the Regular Meeting of September 19, 2017, as amended. Trustee Ripani seconded the motion.
Ayes: Trustees Ripani, Hughes, Byrnes And President Cauley
Nays: None
Abstain: Trustee Posthuma
Absent: Trustees Elder and Stifflear
Motion carried.
a) Closed Session of September 5, 2017
Trustee Hughes moved to approve the draft minutes from the Closed Session of September 5, 2017, as presented. Trustee Byrnes seconded the motion.
Ayes: Trustees Ripani, Hughes, Posthuma And Byrnes
Nays: None
Abstain: None
Absent: Trustees Elder and Stifflear
Motion carried.
Citizens’ Petitions:
None.
Village President’s Report:
No report.
First Readings – Introduction:
Administration & Community Affairs (Chair Hughes)
a) Approve payment of $22,000 to Chapman & Cutler, LLP for Bond Counsel Fees Related to the 2017A General Obligation (Sales Tax Alternate Revenue Source) Bond Issue and to Accept a Fee Quote of $22,000 for each of the two (2) Subsequent Bond Issues Expected in 2018 and 2019
Trustee Hughes introduced the item which is approval for cost of services related to current bond issues. Usually these are within the spending limits and approved by the Village Manager, however the size of the bond issue has gone up, so the fees are higher. Assistant Village Manager/Finance Director Darrell Langlois and staff negotiated to this number, and it is locked in for the next two years. Trustee Hughes said this is a competitive fee, and he likes the service of Chapman & Cutler. The Board agreed to move this item to the Consent Agenda of their next meeting.
b) Approve an Ordinance Amending Section 3-3-5 (Local Liquor Licenses) of the Village Code of Hinsdale Relative to Allowing Extended Hours on November 22, 2015
Trustee Hughes introduced the item and noted this matter was before the Board two years earlier. Fuller House is asking for weekend hours on the Wednesday before Thanksgiving. President Cauley summarized the pros and cons of the request stating that this allows a longer time for people to be out with their families and is good for local business, however this day is called ‘black-out’ Wednesday, and encourages binge drinking. He noted that Fuller House is making the request, and they have had no notable drinking incidents, but the ordinance will apply to all other licensed restaurants, too. Police Chief Brian King added that from a risk management aspect he would not recommend approval.
Ms. Patricia Vlahos, from Fuller House addressed the Board and explained they would stop serving at 11:30 p.m., and would extend the kitchen hours to serve food until midnight. They have been in business for 2.5 years, and have operated responsibly. Their customers are asking for this extension, and they are Hinsdale residents. They’ve made this a place to hang out and are already asking to reserve space on this evening. The stop serving time was clarified.
Trustee Hughes commented he would have voted in favor last time, but the Police Chiefs feel there is unwarranted risk. There is no evidence or facts there is a problem here. In terms of pros and cons, the pros are people will stay close to home and be within walking distance of home, but the cons are speculative. He suggested giving this a go, but watch closely and be vigilant. Trustee Byrnes agreed, and added that Thanksgiving is a family holiday, as opposed to New Year’s Eve, for example. He added that the other B2 restaurant businesses in town are not particularly late night establishments. Trustee Posthuma asked what other communities are doing, but that information was unavailable. Trustee Ripani commented there are 12 restaurants that could take advantage of this, which is essentially a 12 hour extension. He wants to keep the streets safe. He is leaning against this request, but could be convinced.
It was noted other restaurants may not avail themselves of the time extension. The Board agreed to move this item forward for a second reading at their next meeting.
Environment & Public Services (Chair Byrnes):
c) Award Bid #1637 Holiday Lighting and Decorating to Wingren Landscape for Village holiday lighting and decorating in the base bid amount of $22,475 with the intention to utilize the full budget of $28,000 for purchase of replacement and additional light strands
Trustee Byrnes introduced the item and explained the Village funds the decorating services in the Central Business District (CBD), Burlington Park and the Memorial Building. The Village is also buying an additional 350 strands of lights. Wingren is the low bidder, and they have done good work in the past. President Cauley added marketing the downtown is a good use of funds.
The Board agreed to move this item to the Consent Agenda of their next meeting.
Zoning & Public Safety (Chair Stifflear):
d) Approve an Ordinance approving a Site Plan and Exterior Appearance Plan for an exterior addition - Kramer Foods – 16 Grant Square
President Cauley introduced the item, no one was present from Kramers, but President Cauley explained they want to push out the front exterior to make it flush with the drugstore next door. There is very little exterior change. The Board agreed to move this item forward for a second reading at their next meeting.
e) Approval of an Intergovernmental Agreement with DuPage County and the Emergency Telephone System Board to participate in a county-wide police records management and report writing system
President Cauley introduced the item and explained the Board voted and approved the concept in August 2016. He explained this is a record management system that will allow different municipalities to communicate with each other. There are about 30 communities in DuPage County that will participate. Assistant Village Manager/Director of Public Safety Brad Bloom explained the cost the first year is $17,900, and will go up in succeeding years to cover personnel and capital expenses. This will replace the current system, and allow queries into the entire system. Village Manager Kathleen A. Gargano complimented Mr. Bloom because he was responsible for the development of the contract. The Board agreed to move this item to the Consent Agenda of their next meeting.
Consent Agenda:
Administration & Community Affairs (Chair Hughes)
a) Trustee Posthuma moved Approval and payment of the accounts payable for the period of September 19, 2017 to October 3, 2017, in the aggregate amount of $2,002,303.66 as set forth on the list provided by the Village Treasurer, of which a permanent copy is on file with the Village Clerk. Trustee Hughes seconded the motion.
Ayes: Trustees Ripani, Hughes, Posthuma And Byrnes
Nays: None
Abstain: None
Absent: Trustees Elder and Stifflear
Motion carried.
The following items were approved by omnibus vote:
b) Approve a Contract with Mac Strategies Group Inc., Chicago Illinois at an amount not to exceed $6,500 per month for the period of September 19, 2017 through December 19, 2017 for lobbyist services related to the Illinois State Tollway Authority expansion project (First Reading – September 19, 2017)
Trustee Hughes moved to approve the Consent Agenda, as presented. Trustee Ripani seconded the motion.
Ayes: Trustees Ripani, Hughes, Posthuma And Byrnes
Nays: None
Abstain: None
Absent: Trustees Elder and Stifflear
Motion carried.
Second Readings / Non-Consent Agenda – Adoption:
Zoning & Public Safety (Chair Stifflear)
a)Approve an Ordinance Amending Title 3 (“Business and License Regulations”), Chapter 11 (“Solicitation”) of the Village Code of Hinsdale (First Reading – September 5, 2017)
President Cauley introduced the item and noted that the document to be approved this evening has been amended to affirm the specifically allowed solicitation activities. Trustee Posthuma pointed out that that the new definition should be in Section 9 of the ordinance as well. The Board agreed and the document will be corrected to reflect this.
Trustee Byrnes moved to Approve an Ordinance Amending Title 3 (“Business and License Regulations”), Chapter 11 (“Solicitation”) of the Village Code of Hinsdale, as amended. Trustee Ripani seconded the motion.
Ayes: Trustees Ripani, Hughes, Posthuma And Byrnes
Nays: None
Abstain: None
Absent: Trustees Elder and Stifflear
Motion carried.
Discussion Items:
a)Text Amendment/Special Use to allow a driving school in the O-2 District or the B-1 District
President Cauley explained that two different businesses have approached the Village to open driving schools. He added that he thought it would be better to have a theoretical discussion on this subject without the applicants. He reported that Trustee Stifflear and he agree there is no problem with a school in the O-2 district, but some concern for the B-1. The interested party is intending to locate on the second floor, however. It was noted the impact on traffic can be addressed with each individual applicant. Regarding traffic, Trustee Hughes added the students are there because they can’t drive, so students are dropped off. In his experience, little parking is necessary, and there is not much impact on traffic. Village Manager Gargano noted driving schools now offer student pick up, therefore only the classroom component is at the school location. President Cauley noted the next step is a text amendment and special use approval for each applicant. The Board had no objections to the request.
b) Construction update
Director of Public Services George Peluso stated that Alamp is continuing restoration in Phase I, and working on accelerated paving in Zones I & II. They are hoping to have all aspects of the project complete by mid-November. Trustee Byrnes recommended staff keep an eye on the completion schedule before starting any additional areas that can’t be finished.
c) Update on proposed I-294 Tollway expansion
No additional information at this time.
Department And Staff Reports:
a) Community Development
b) Economic Development
c) Parks & Recreation
The report(s) listed above were provided to the Board. There were no additional questions regarding the content of the department and staff reports.
Reports From Advisory Boards And Commissions:
No reports.
Other Business:
None.
New Business:
None.
Citizens’ Petitions:
None.
Trustee Comments:
None.
Adjournment:
There being no further business before the Board, President Cauley asked for a motion to adjourn. Trustee Hughes moved to adjourn the regularly scheduled meeting of the Hinsdale Village Board of Trustees of October 3, 2017. Trustee Ripani seconded the motion.
Ayes: Trustees Ripani, Hughes, Posthuma And Byrnes
Nays: None
Abstain: None
Absent: Trustees Elder and Stifflear
Motion carried.
Meeting adjourned at 8:02 p.m.
http://www.villageofhinsdale.org/document_center/VillageBoard/2017/OCT/VBOT%2017%2010%2003%20minutes.pdf
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