Village of Hinsdale Board of Trustees met October 17.
Here is the minutes provided by the Board:
The specially scheduled meeting of the Hinsdale Village Board of Trustees was called to order by Village President Tom Cauley in Memorial Hall of the Memorial Building on Tuesday, October 17, 2017 at 7:00 p.m., roll call was taken.
Present: President Tom Cauley and Trustees Christopher Elder, Michael Ripani, Luke Stifflear, Gerald J. Hughes, Matt Posthuma and Neale Byrnes
Absent: None
Also Present: Village Manager Kathleen A. Gargano, Assistant Village Manager/Finance Director Darrell Langlois, Assistant Village Manager/Director of Public Safety Brad Bloom, Police Chief Brian King, Fire Chief John Giannelli, Director of Community Development/Building Commissioner Robb McGinnis, Director of Public Services George Peluso, Administration Manager Emily Wagner, Management Analyst Jean Bueche and Village Clerk Christine Bruton
Pledge Of Allegiance:
President Cauley led those in attendance in the Pledge of Allegiance
Approval Of Minutes:
a) Regular Meeting of October 3, 2017
There were no changes or corrections to the draft minutes. Trustee Hughes moved to approve the draft minutes from the Regular Meeting of October 3, 2017, as presented. Trustee Byrnes seconded the motion.
Ayes: Trustees Ripani, Hughes, Posthuma And Byrnes
Nays: None
Abstain: Trustees Elder And Stifflear
Absent: None
Motion carried.
Citizens’ Petitions:
None.
Village President’s Report:
President Cauley remarked on the 8” inch rainfall this past weekend. He thanked Village staff from the Public Services Department, the Fire Department and the Police Department who were on duty or called in off duty to respond to this rain storm. Led by Village Manager Kathleen A. Gargano, employees across the Village ensured that our streets were driveable and residents were safe. A special thanks to the Public Services Department, including Director George Peluso, and Superintendents Mark Pelkowski, Rich Roehn, and Eric Kasperski. President Cauley assured residents that the Board takes flooding issues seriously, and is actively working to improve these issues.
First Readings – Introduction:
Administration & Community Affairs (Chair Hughes) a) Approval of a Resolution Determining Amounts of Money to be Raised through Ad Valorem Property Taxes for the Village of Hinsdale in the Amount of $9,849,578
Trustee Hughes introduced the item and commented it is a housekeeping matter to the extent the Village does not have a lot of freedom to increase taxes because the State limits the tax increase amounts. The Village could choose to levy less than what the State permits, but because of ongoing infrastructure expenses, the levy will be as much as is permitted. Our options are where to designate funds, but Village practice for the past three years is to designate property taxes where they are least exposed to any talk or action in Springfield of capping. These are largely public safety and pension related.
Assistant Village Manager/Finance Director Darrell Langlois outlined the approval process for the tax levy. There is a first and second read of this resolution, then the actual ordinance will come to the Board for approval. He noted that if the library decides to adjust their levy, it would be rolled into the Village levy, so the numbers could change. Final approval will take place in December. President Cauley stated that any additional monies collected are earmarked for infrastructure improvements.
The Board agreed to move this item forward for a second reading at their next meeting.
b) Accept the Village’s Comprehensive Annual Financial Report (CAFR) and Management Letter for the Fiscal Year Ended April 30, 2017
Trustee Hughes introduced the item and referenced the management letter included in the CAFR to see if the auditors have found anything that needs attention. This year there is nothing, and the two issues raised last year were addressed and resolved. The Board agreed to move this item to the Consent Agenda of their next meeting.
Consent Agenda:
Administration & Community Affairs (Chair Hughes):
a) Trustee Hughes moved Approval and payment of the accounts payable for the period of October 4, 2017 to October 17, 2017, in the aggregate amount of $1,351,606.71 as set forth on the list provided by the Village Treasurer, of which a permanent copy is on file with the Village Clerk. Trustee Elder seconded the motion.
Ayes: Trustees Elder, Ripani, Stifflear, Hughes, Posthuma And Byrnes
Nays: None
Abstain: None
Absent: None
Motion carried.
The following items were approved by omnibus vote:
b) Approve payment of $22,000 to Chapman & Cutler, LLP for Bond Counsel Fees Related to the 2017A General Obligation (Sales Tax Alternate Revenue Source) Bond Issue and to Accept a Fee Quote of $22,000 for each of the two (2) Subsequent Bond Issues Expected in 2018 and 2019 (First Reading – October 3, 2017)
Environment & Public Services (Chair Byrnes):
c) Award Bid #1637 Holiday Lighting and Decorating to Wingren Landscape for Village holiday lighting and decorating in the base bid amount of $22,475 with the intention to utilize the full budget of $28,000 for purchase of replacement and additional light strands (First Reading – October 3, 2017)
d) Award Bid #1638 to National Power Rodding in the amount of $57,374.02 and perform additional sewer cleaning, televising, and root cutting services not to exceed the budgeted amount of $60,000 (Routine Item)
Zoning & Public Safety (Chair Stifflear):
e) Approval of an Intergovernmental Agreement with DuPage County and the Emergency Telephone System Board to participate in a county-wide police records management and report writing system (First Reading – October 3, 2017)
Trustee Elder moved to approve the Consent Agenda, as presented. Trustee Posthuma seconded the motion.
Ayes: Trustees Elder, Ripani, Stifflear, Hughes, Posthuma And Byrnes
Nays: None
Abstain: None
Absent: None
Motion carried.
Second Readings / Non-Consent Agenda – Adoption:
Administration & Community Affairs (Chair Hughes)
a) Approve an Ordinance Amending Section 3-3-5 (Local Liquor Licenses) of the Village Code of Hinsdale Relative to Allowing Extended Hours on November 22, 2015 (First Reading – October 3, 2017)
President Cauley introduced the item stating the Board looked at the pros and cons of the request at their last meeting, but all things being equal the Board likes to support business owners. Although there have been no serious alcohol issues at Fullers, the Police Chiefs have recommended to deny the request because black-out Wednesday is known to be a night when people drink to excess. Discussion followed regarding the request and some confusion in the language of the ordinance.
Trustee Elder remarked that he does not believe Hinsdale will become a massive party zone, and looks at it like a Friday night. Trustee Stifflear said two years ago he would have voted no, because there had been a number of new liquor licenses issued at the time. There has been no bad behavior, and the proliferation of Uber is helpful. However, going against the advice of the Police Chiefs gives him pause. Trustee Ripani added he gives weight to the Chiefs recommendations. He doesn’t believe any of the Hinsdale establishments will allow bad behavior, but there is a proliferation of factual articles regarding traffic safety on major holidays. It appears Thanksgiving is as disturbing regarding alcohol driving fatalities as New Year’s day. Hinsdale is a socially conscious community, but by extending the hours the Board is facilitating the problem; he would like to be responsible and set an example for other communities and reverse the trend by denying this request. Trustee Posthuma pointed out this request is only for this year, and will have to be revisited next year. He suggested giving it a try, and evaluate it for next year. He noted that staff had provided the Board with a survey of closing hours in surrounding communities, and they are much later, even with the extension. Trustee Byrnes added even an hour will keep residents in town and close by. He noted that a number of residents are in support of the request.
Village Manager Gargano stated staff will clarify the details in the ordinance. Discussion followed. The Board agreed to 11:30 p.m. last call.
Trustee Byrnes moved to approve Ordinance Amending Section 3-3-5 (Local Liquor Licenses) of the Village Code of Hinsdale Relative to Allowing Extended Hours on November 22, 2015, with liquor sales until 11:30 p.m.
Trustee Hughes seconded the motion.
Ayes: Trustees Elder, Stifflear, Hughes, Posthuma And Byrnes
Nays: Trustee Ripani
Abstain: None
Absent: None
Motion carried.
Zoning & Public Safety (Chair Stifflear):
b) Approve an Ordinance approving a Site Plan and Exterior Appearance Plan for an exterior addition - Kramer Foods – 16 Grant Square (First Reading – October 3, 2017)
Trustee Stifflear introduced the item and explained Kramer’s currently has two entrance/exits, they want to fill in the east side, and move the entrance to the front, which will ease the flow of traffic. He noted the request is code compliant and has no effect on front yard setback. The Plan Commission unanimously approved the request and the Board had no issues at First Reading. Trustee Elder moved to Approve an Ordinance approving a Site Plan and Exterior Appearance Plan for an exterior addition - Kramer Foods – 16 Grant Square. Trustee Stifflear seconded the motion.
Ayes: Trustees Elder, Ripani, Stifflear, Hughes, Posthuma And Byrnes
Nays: None
Abstain: None
Absent: None
Motion carried.
Discussion Items:
a) Construction update
Director of Public Services George Peluso said paving continues, they are closing out Phase 1, and accelerated work continues. Some roads in the accelerated plan may move to next year due to weather, and because they don’t want to start any roads they can’t finish. Trustee Hughes noted there appears to be more curb and gutter work taking place. Mr. Peluso confirmed stating some of the work is corrective as previous paving went into the gutter, and some addresses street drainage where puddling was occurring. It was noted that this work does not increase the budget as it had been figured in.
b) Update on proposed I-294 Tollway expansion
President Cauley stated there is nothing new to report at this time.
Department And Staff Reports:
a) Treasurer’s
b) Fire
c) Public Services
d) Engineering
The report(s) listed above were provided to the Board. There were no additional questions regarding the content of the department and staff reports.
Village Manager Gargano provided the Board with a refuse contract update stating staff has been working on the Request for Proposal (RFP) consistent with Board direction. Administration Manager Emily Wagner and Management Analyst conducted a pre-bid meeting and seven potential vendors participated. Bids are due November 10th, which will allow enough time for a communication effort to residents.
Ms. Gargano reminded the Board that 60 days ago Hinsdale Middle School requested an earlier project stat time to accommodate student scheduling. They are asking for a 60 day extension. She noted that she can approve this, and she would, but wanted the Board to be apprised. The Board Concurred With Her Intention To Approve The Extension.
Reports From Advisory Boards And Commissions:
No reports.
Other Business:
None.
New Business:
None.
Citizens’ Petitions:
Mr. McKeegan Kern, a sophomore at Hinsdale Central, addressed the Board regarding what he believes was a miscommunication with respect to road work. His family lives on Hinsdale Avenue near Bruner Street and they received no notification of work to be done. As a result they were trapped in their alleyway. Regarding the flooding, he said they had a flooded street, but thought the Village handled it very well. Mr. Peluso confirmed hand delivery of notification to residents throughout the construction project, but apologized for Mr. Kerns experience.
Trustee Comments:
None.
Adjournment:
There being no further business before the Board, President Cauley asked for a motion to adjourn. Trustee Elder moved to adjourn the specially scheduled meeting of the Hinsdale Village Board of Trustees of October 17, 2017. Trustee Hughes seconded the motion.
Ayes: Trustees Elder, Ripani, Stifflear, Hughes, Posthuma And Byrnes
Nays: None
Abstain: None
Absent: None
Motion carried.
Meeting adjourned at 7:36 p.m.
http://www.villageofhinsdale.org/document_center/VillageBoard/2017/OCT/VBOT%2017%2010%2017%20minutes.pdf
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