Village of Milan Council met September 18.
Here is the minutes provided by the Council:
Roll Call:
Roll call vote showed present, Trustees Harry Stuart, Jerry Wilson, Bruce Stickell, Jim Flannery and Jay Zimmerman. Trustee Jody Taylor was absent.
Pledge Of Allegiance:
Attorney Scott led the Pledge of Allegiance.
Consideration Of The Minutes:
All Board Members received a copy of the September 5, 2017 Village Board meeting minutes. There being no additions or corrections, Trustee Wilson moved to approve the minutes as presented and Trustee Flannery seconded the motion. All Trustees voted "Aye". Motion carried.
Consideration Of The Treasurer’s Report:
Treasurer Mark Hunt was present and gave a copy of his report ending August 31, 2017 to all the Board Members.
Treasurer Hunt stated he has done an update on budget projections for revenue according to the past quarter receipts and has found a shortfall in sales tax, income tax and non-home rule sales tax being a combined total of $291,746. The shortfalls are due to a combination of state cuts and lower than expected performance in each tax.
The General fund expenses continue to exceed revenue and the fund balance is well below the GFOA recommended fund balance of two months of fund anticipated expenses. The largest expenses in this fund are wages, hospitalization insurance, gas and electric and maintenance to vehicles.
The Garbage Fund is in good shape. The Camden Centre exceeded expenses by a small amount. Water and Sewer has implemented the annual increase and will fiscally end up in good shape.
There being no comments regarding the Treasurer’s Report, Trustee Flannery moved to approve the Treasurer’s report as presented. Trustee Wilson seconded the motion. All Trustees voted “Aye”. Motion carried.
Consideration Of The Water/Sewer Department Head Report:
Mayor Dawson presented the August Monthly Water and Sewer Report. He stated Superintendent Farrell was on vacation during the last meeting and did not get his report in at that time. The report shows the Erosion Mitigation Project-Plan is finalized and advertised for bids. Bids were opened September 18, at 10:00 a.m. There being no questions on the report, Trustee Stickell moved to approve the report as presented and Trustee Wilson seconded the motion. All Trustees voted “Aye”. Motion carried.
Consideration Of The Semi-Monthly And Miscellaneous Bills:
Trustee Zimmerman stated the bills look fairly low with only one bill run this time.
Treasurer Hunt stated there is a bill from the new health insurance company Meritain which may need to be paid before the next Council Meeting. The bill will be for a three month time period and is estimated at $60,000.
Mr. Hunt mentioned there were invoices from Jacob and Klein Attorneys and The Economic Development Group for legal work regarding TIF I, II, and III this month which pushed the total of the bills up a bit.
Mayor Dawson asked if anyone had any comments regarding the bills concerning their departments.
There being no other comment Mayor Dawson asked for a motion to pay the bills as presented and to include the Meritain invoice, after it is approved by Administrator Seiver for payment.
Trustee Zimmerman moved to pay the September bills presented in the amount of $73,911.78. His motion is also to pay the Meritain bill after it is approved by Administrator Seiver.
Trustee Stickell seconded the motion. Roll call vote showed Trustees Wilson, Stickell, Flannery, Zimmerman and Stuart voted “Aye”. Motion carried.
The bills will be paid from the following accounts:
General $ 14,324.40
Garbage 8,895.83
Motor Fuel Tax 2,946.20
Camden Centre 4,502.17
Camden Centre Deposit 600.00
TIF I 15,063.38
TIF II 3,651.38
TIF III 4,863.00
Water & Sewer 19,065.42
Total $ 73,911.78
Consideration Of Ordinance Amending The Zoning Ordinance:
Attorney Scott presented Ordinance No 1660 amending the Zoning Map and changing the zoning of 1818 1st Avenue East from B4 to B2.
Mayor Dawson read a letter of recommendation from the Planning Commission recommending the Village Board pass the Ordinance.
Trustee Flannery stated he would have liked more consideration given to a Special Use without changing the zoning. Once the zoning is changed it is sometimes hard to get the owner to change it back after the reason for the rezoning has no further purpose. He stated the minutes of the Planning Commission indicated they felt the Board was against Special Uses.
Attorney Scott stated that feeling became present with the Board during a controversy with a local construction company wanting a special use to erect a concrete mixing facility close to a residential district.
Attorney Scott also said Special Uses have some intricate ins and outs legally and the regulations have to be followed quite closely making it difficult to issue Special Use permits.
Mayor Dawson stated he would make sure the members of the Planning Commission know the feelings of the Board are more lenient toward Special Uses as long as the legal regulations are followed and they seem acceptable to surrounding zonings.
There being no further discussion Trustee Wilson moved to pass Ordinance No 1660. Trustee Stuart seconded the motion. Roll call vote showed Trustees Stickell, Flannery, Zimmerman, Stuart and Wilson voted “Aye”. Motion carried.
Consideration Of A Comprehensive Plan Update Agreement Between The Village Of Milan And Bi-State Regional Commission:
Economic Development Director Hunt stated this agreement with Bi-State Regional Commission is to have them update the Comprehensive Plan they originally helped develop for the village in 2005. He recommends them to do the update as they give a good product at a good price. The fee for the work will be paid from the TIF Funds. Next the Economic Development Plan should be updated. New projects resulting from the updated Economic Development Plan could be paid from grants such as the Brissman Foundation.
Mayor Dawson stated the cost of the update will be $13,185 supplemented by the member dues paid by the village.
Trustee Flannery moved to direct Mayor Dawson to sign the agreement between the village and Bi-State Regional Commission for work to update the Comprehensive Plan in the amount of $13,185. Trustee Zimmerman seconded the motion. Roll call vote showed Trustees Flannery, Zimmerman, Stuart, Wilson and Stickell voted “Aye”. Motion carried.
Committee Reports:
Mayor Dawson stated the Village approved making application to join the MEG Program. Chief Johnson has informed me that the MEG Police Federal Grant papers have been approved and signed. Now the village can hire a replacement officer from the Police Commission current hire list to replace the officer going into the MEG Program. Chief Johnson has informed us that Ethan Bush has been chosen for the replacement. Mr. Bush has already attended the Police Academy so there will be no wait time before he can begin work. Mr. Bush will be sworn in tomorrow and begin work on Wednesday.
Mayor Dawson received a request to Proclaim Lions Candy Day on October 19, 2017. He stated the Lions strive to reach out and improve the lives of over one million individuals in Illinois that have vision or hearing impairments. They will be handing out candy at local businesses to help fund their cause. He then proclaimed October 19th as Lions Candy Day in Milan.
Trustee Stickell moved to approve the proclamation and Trustee Flannery seconded the motion. All Trustees voted “Aye”. Motion carried.
Trustee Stuart stated he, Jeanne Beuseling, Mark Hunt, and Jim Flannery met at the Camden Centre to discuss ways to cross market the Centre with the 4th of July fireworks. They have two ideas in mind which they feel would raise money for the 4th of July event and will show off the Camden Centre to people who may want to rent it for personnel events.
Mr. Hunt stated one of the ideas is to have a 50-60’s dance with a silent auction. The other event would be to host a trivia night. All proceeds would be deposited to the July fireworks fund.
Mr. Hunt also said they discussed a cross country run to replace the Fund Run. This would not be done this year but would be a future event.
Trustee Wilson stated hydrant flushing would start the week of September 25th. The work would begin at 7:00 a.m. near Well No 4 and work north to downtown. Water Superintendent Kevin Farrell has advertised this in the newspaper with a request that everyone test the water before washing cloths since the water may have a rusty color after flushing.
Trustee Flannery stated anti-freeze has been purchased to winterize the Spray Ground. This expense takes up most of any profit the Spray Ground makes. He will talk with Public Works Superintendent Pannell about the possibility of retrieving and saving it and will ask Mr. Pannell to contact other cities on their process for winterization.
Trustee Zimmerman met with Inspector Moller regarding a drainage issue at the old B & B building located at West 3rd Avenue and West 4th Street. The new owners would like to have the drainage updated and will then put in new landscape.
Citizens Opportunity To Address The Village Board:
Two residents from High Cliff Estates stated a new manager has been hired to oversee the mobile home park. They stated she has cured a lot of the problems they have been having up there.
Mayor Dawson thanked them for this report. The Board has heard many of the problems going on up there but has no control of the mobile park. He is glad things are working out so well.
Adjourn:
There being no further business to come before the Board, Mayor Dawson asked for a motion to adjourn the meeting. Trustee Wilson moved to adjourn the meeting and Trustee Flannery seconded the motion. All Trustees voted “Aye”. Motion carried. The meeting adjourned at 6:25 p.m.
http://www.milanil.org/docs/agenda_minutes/20170918minutes.pdf
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