Moline City Council met December 12.
Here is the agenda provided by the Council:
Call to Order
Pledge of Allegiance
Invocation – Alderman Potter
Roll Call
Consent Agenda:
All items under the consent agenda will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote.
Approval of Minutes & Appointments Made:
Committee-of-the-Whole and Council meeting minutes of December 5, 2017, and appointments made during Committee-of-the-Whole on December 12, 2017.
Second Reading Ordinances:
1. Council Bill/General Ordinance 3051-2017
An Ordinance making appropriations for corporate purposes for the fiscal year beginning January 1, 2018, and ending December 31, 2018.
Explanation: This is the annual Appropriation Ordinance which is required to be passed by State statute. This Ordinance allows the City to expend funds during the fiscal year 2018.
Fiscal Impact: This Ordinance is necessary as an authorization granted by the City Council to make expenditures and to incur obligations during the fiscal year 2018
Public Notice/Recording: File with the County Clerk
Resolutions:
2. Council Bill/Resolution 1182-2017
A Resolution amending Budget Resolution #1181-2016 by authorizing changes to various line items in the budget for FY 2017.
Explanation: Budget amendments are compiled periodically throughout the fiscal year and presented to City Council for approval. These amendments are proposed to reflect recent changes to the current budget that avoid any adverse affect to the City’s legal budgetary compliance. Additional documentation attached.
Fiscal Impact: n/a
Public Notice/Recording: n/a
3. Council Bill/Resolution 1183-2017
A Resolution adopting a budget for corporate purposes for the fiscal year 2018.
Explanation: This Resolution adopts the Fiscal Year 2018 Budget. The budget provides the guidelines for incurring expenditures, financial reports and fiscal controls during the year.
Fiscal Impact: Sound Financial Management
Public Notice/Recording: Public Hearing Notice, File with County Clerk
4. Council Bill/Resolution 1184-2017
A Resolution authorizing the Mayor and City Clerk to enter into an Agreement with PMA Management Corp (PMAMC) for Third Party Administration (TPA) services for workers’ compensation claims administration for a period of one year commencing on January 1, 2018, through December 31, 2018.
Explanation: PMA Management Corp. (PMAMC) currently serves as the City’s third party administrator for workers’ compensation claims administration, including claims processing, bill review and negotiation of additional savings. Costs include $798 for each indemnity claim, $142 for each medical only claim and $40 for each incident only claim, at an approximate annual claims cost of $26,742, plus an administration fee of $4,500. A comparison of 2017 rates and 2018 rates is included below. From March 1, 2013 to November 1, 2017, PMAMC has provided the City with a net savings of $583,337 for medical and $13,628 for prescription drug, for a total of $596,965 related to these services, as a result of fee schedule review, preferred provider network contracts, and complex bill review. Additional documentation attached.
Fiscal Impact: Funds available in the Liability Fund
Public Notice/Recording: n/a
5. Council Bill/Resolution 1185-2017
A Resolution authorizing the Mayor and City Clerk to execute an Intergovernmental Agreement with the City of East Moline and the Village of Milan for the existing Moline and East Moline public safety communications center (the “Center”) to provide temporary dispatch services for the Village of Milan.
Explanation: Due to upcoming dispatcher vacancies, the Village of Milan may need outside dispatch services until QComm911 is operational. This Agreement would permit the Center to provide dispatching services to Milan on a monthly basis as needed by shift. A fee schedule has been established based on estimated call volume by shift and would be charged to Milan on a monthly basis for dispatch services provided. Additional documentation attached.
Fiscal Impact: Increased revenue to be determined
Public Notice/Recording: n/a
6. Council Bill/Resolution 1186-2017
A Resolution authorizing the Mayor and City Clerk to execute a Law Enforcement Services Agreement between the City of Moline and Universal Protection Service, LLC, d/b/a Allied Universal Security Services, setting forth the terms for assignment of uniformed police officers to the SouthPark Mall complex for the period January 1, 2018, through December 31, 2018.
Explanation: This concerns an annual agreement for the assignment of uniformed police officers to the SouthPark Mall police substation. In part, the proposed agreement provides a total number of hours that a police officer will be present in the mall and provides for Universal Protection Service, LLC, to reimburse the City of Moline the sum of $127,000. Staffing will be accomplished by allocating hours and days off among the three officers assigned to the program. Additional documentation attached.
Fiscal Impact: Reimbursement of $127,000
Public Notice/Recording: n/a
7. Council Bill/Resolution 1187-2017
A Resolution authorizing payment for work performed by McCarthy Improvement Company to relocate a water main at John Deere Road near 49th Street.
Explanation: Field verification of water main location at John Deere Road near 49th Street revealed the piping to be in conflict with a proposed noise wall on the south side of the expressway. In July 2017, Staff informed Council of this conflict and the intent to contract with McCarthy Improvement Company to perform this work on a time and materials basis. The work has been performed, and McCarthy Improvement Company has submitted an invoice for the amount of $36,529.80. Additional documentation attached.
Fiscal Impact: Funds are available in 310-1716-434.04-25
Public Notice/Recording: n/a
8. Council Bill/Resolution 1188-2017
A Resolution authorizing payment for work performed by McCarthy Improvement Company to install the south half of two sanitary sewer casings under John Deere Road.
Explanation: A recent study of the south sanitary sewer collection system revealed a need to convey a greater volume of wastewater under John Deere Road to minimize hydraulic over flows. Modeling revealed the ideal locations for new crossings under John Deere Road to be near 40th Street and another near 42nd Street. Staff informed Council in July 2017 of the benefit of performing the south half of this work in conjunction with reconstruction of the expressway and the intent to contract with McCarthy Improvement Company to perform this work on a time and materials basis. The work has been performed, and McCarthy has submitted an invoice in the amount of $119,938.47. Additional documentation attached.
Fiscal Impact: Funds are available in 320-1840-433.04-25
Public Notice/Recording: n/a
9. Council Bill/Resolution 1189-2017
A Resolution approving Kymbyl Komplete Kare Inc.’s vegetation and nuisance abatement bid proposal, and authorizing the Deputy City Attorney to execute a contract with Kymbyl Komplete Kare Inc., for vegetation and nuisance abatement services for the period of January 1, 2018, through December 31, 2019.
Explanation: The Law Department published a Request for Bids for vegetation and nuisance abatement services on October 4, 2017. City staff received three bid proposals. Kymbyl Komplete Kare Inc., submitted the lowest responsible and responsive bid. Kymbyl’s bid prices are: $38 per hour for vegetation and nuisance abatement services; show up fee in the amount of $15; and landfill charges of $22 per cubic yard, with a minimum charge of $65. These amounts will remain the same for 2018 and 2019. City staff recommends accepting Kymbyl Komplete Kare Inc.’s bid for vegetation and nuisance abatement services as set forth above. Additional documentation attached.
Fiscal Impact: Budgeted in Account #010-0525-412-03.22, Professional Services / Professional/Technical
Public Notice/Recording: n/a
Omnibus Vote
Non - Consent Agenda
Resolutions
10. Council Bill/Resolution 1190-2017
A Resolution authorizing the Interim Fire Chief to accept a quotation from Sandry Fire Equipment LLC, for the purchase of 30 MSA G1 SCBA Airpacks in the amount of $219,789.
Explanation: The Fire Department has budgeted annually for a number of years into a special fund for the purchase of airpacks. This fund currently has a balance of $210,160.83; however, the Department has sufficient funds budgeted in the Station Alerting Fund to cover the excess of $9,628.17 needed to make the purchase. Sandry Fire Supply LLC, based in DeWitt, Iowa, is the only authorized distributor in the area for the MSA G1 SCBA with a thermal imaging camera integrated into its design. The sole source acceptance of this quotation is recommended pursuant to Chapter 27, Sections 27-3105 and 27-4101, of the Moline Code of Ordinances. Additional documentation attached.
Fiscal Impact: 444-9944-420.07-50 ($219,789)
Public Notice/Recording: n/a
First Reading Ordinances
11. Council Bill/General Ordinance 3052-2017
An Ordinance amending Chapter 21, “Nuisances In General,” of the Moline Code of Ordinances, Section 21-1100, “Defined,” by enacting one new subsection (22) pertaining to garbage and debris; and Chapter 32, “Vegetation,” of the Moline Code of Ordinances, Section 32-1100, “Weed Abatement,” by repealing subsections (e) and (f)(1) in their entirety and enacting in lieu thereof new subsections (e) and (f)(1) relating to the same subject matter.
Explanation: City staff seeks to amend Chapter 21 of the Code of Ordinances to include garbage and debris as a nuisance and Chapter 32 to include garbage and debris in the City’s public notice regarding weeds, grass and shrubbery nuisance violations and abatement. Said amendments will add clarification to the Code and comply with current practices.
Fiscal Impact: n/a
Public Notice/Recording: n/a
12. Council Bill/General Ordinance 3053-2017
An Ordinance amending Chapter 8, “Buildings And Other Construction And Building Services,” of the Moline Code of Ordinances, Section 8-4101, “Amendments To Moline Property Maintenance Code,” by enacting one new subsection (p) pertaining to method of service and consecutively renaming the remaining subsections of Section 8-4101.
Explanation: City staff seeks to amend Chapter 8 of the Code of Ordinances to include service by regular United States mail for notices of violations of the Moline Property Maintenance Code. This amendment will add clarification to the Code of Ordinances and comply with current practices.
Fiscal Impact: n/a
Public Notice/Recording: n/a
13. Council Bill/General Ordinance 3054-2017
An Ordinance amending Chapter 23, “Parks And Recreation,” of the Moline Code of Ordinances, Section 23-2102, “Rules Of Conduct Applicable To All Parks,” by enacting one new subsection (c)(22) and one new subsection (d)(7) pertaining to the feeding of waterfowl in City Parks.
Explanation: Section 23-2102 of the Moline Code of Ordinances does not restrict the feeding of waterfowl in City parks. Park staff wishes to amend Section 23-2102 by enacting one new subsection (c)(22) to add a restriction that no person shall be permitted to provide and distribute food to any species of waterfowl within any City park. A new subsection (d)(7) would also be enacted to set a penalty provision for violation of Section 23-2102(c)(22) so that any person violating said section would be subject to a fine of not less than $25 plus court costs and not more than $750 plus court costs. The Park & Recreation Board approved these changes at its August 24, 2017 meeting.
Fiscal Impact: n/a
Public Notice/Recording: n/a
14. Council Bill/Special Ordinance 4053-2017
A Special Ordinance requesting the County Clerk to not extend 2017 taxes for payment of all principal and interest on City of Moline General Obligation Corporate Purpose Bonds.
Explanation: Annually, the City of Moline instructs the County Clerk not to extend property taxes for municipal bonds. Principal and interest on all City General Obligation Bonds are paid from other revenue sources. The 2017 abatement ordinance must be filed with the County Clerk by the last day of January 2018. Additional documentation attached.
Fiscal Impact: This ordinance must be passed and filed or the County Clerk will extend additional property taxes for 2017 collectible 2018 tax bills.
Public Notice/Recording: Finance Department will record
15. Council Bill/Special Ordinance 4054-2017
A Special Ordinance authorizing the delivery to and sale of alcoholic liquors for City-approved special events at The Q.
Explanation: There has been interest in using the Grand Hall and public space at The Q for special events. The Illinois Liquor Code, 235 ILCS 5/6-15, prohibits the sale and delivery of alcoholic liquors to any municipal building unless authorized by ordinance of the corporate authorities. Approval of this ordinance will provide that authorization.
Fiscal Impact: n/a
Public Notice/Recording: n/a
16. Council Bill/Special Ordinance 4055-2017
A Special Ordinance setting the annual meetings schedule for 2018; and authorizing City staff to do all things necessary to notify the media of the 2018 annual meetings schedule.
Explanation: Pursuant to City ordinance, an annual meetings schedule of the City Council’s proposed regular meetings for the next calendar year must be prepared and provided to any local media that has filed an annual request for said schedule. This ordinance will set the 2018 City Council Board/Committee Meetings Schedule and authorize the required notification. Additional documentation attached.
Fiscal Impact: n/a
Public Notice/Recording: Posted outside of Council Chambers and on City website
17. Council Bill/Special Ordinance 4056-2017
A Special Ordinance adopting a City of Moline policy entitled Policy Prohibiting Sexual Harassment.
Explanation: The Illinois General Assembly recently enacted Public Act 100-0554, dated November 16, 2017, which mandates that all Illinois governmental units adopt an ordinance or resolution establishing a policy to prohibit sexual harassment. The policy is to be adopted by January 15, 2018. Per the Act, all prior existing sexual harassment policies enacted by the City of Moline shall be superseded upon adoption of the new policy. Additional documentation attached.
Fiscal Impact: n/a
Public Notice/Recording: n/a
Miscellaneous Business (if necessary)
Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names.
Executive Session (if necessary)
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4426
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