Rock Island Today

Village of Coal Valley Board of Trustees met March 7.

Here is the minutes provided by the Board:

1. Call to Order:

The regular meeting of the Village Board was called to order at 6:00 P.M. by Mayor Bartels.

2. Roll Call

Present: Mike Bartels, Adam Bain, Dale Keppy, Bruce Crowe, Kevin Stickell Absent: Stan Engstrom, Jake Hoyt. Establishment of a quorum.

3. Pledge of Allegiance

Staff present a t the meeting: Annette Ernst-Village Administrator, Deanna Hulliger- Village Clerk and Jack Chick, Police Chief.

4. Reading and Approval of Minutes

Trustee Stickell made a motion to approve the minutes of the regular board meeting held February 7, 2018, the minutes of the executive session held February 7, 2018 and the minutes of the regular board meeting held briefly February 21, 2018. Trustee Crowe gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Crowe, Stickell. Ayes 4.

5. Public Presentation/ Recognition and/or Public Comments.

Brad Baltzell is here this evening to request permission t o set off fireworks at Oakwood Country Club on Friday, December 28, 2018 for Tudi’s Tribe.

Mr. Baltzell addressed the Board and stated the fireworks would be held on December 28, 2018 between the hours of 8:00 and 10:00 P.M. The Board asked Chief Chick if there were any issues or complaints last year. The Chief responded there were no problems at all reported last year. The Board members approved the fireworks event again for this December 28th. Mr. Baltzell thanked the Board for their time and the approval.

Kelly Sandusky requested to speak on her opposition for the re-zone on tonight's agenda for the property at Route 6 and Glenwood from R-1 to I-1. Mrs. Sandusky owns two homes in the area-1227 US Hwy 6 that her brother lives in and 1771 US Hwy 6 where her family resides. Her property was the Weaver Farm and before that the Glen Family Farm. The Sandusky's have lived there for years and enjoy the quiet rural area and does not want the residential/agricultural property to become and industrial property.

Christine Rue from the Glen Family spoke and showed some pictures of the parcels in that area from many years ago. It has always been farm/residential property since the early 1800's.

Keith Johnson and Keith Johnson Jr. are here this evening to confirm the history of the proposed area and be supportive in an effort to leave the property an R-1 zoned parcel.

Clint Zimmerman the current owner of the 8+ acres in question spoke to the Board. Mr. Zimmerman has had the property for sale as residential but no offers have come in. Route 6 is a class 2 truck route and there is a high traffic count along Route 6 as well. Mr. Zimmerman feels like there is a personal vendetta against Mr. Bealer. In talks with Bryan Bealer the property would have a 55 X 80 building for a shop, office/showroom and to store his own equipment. A storage unit building would need a special use permit from the Planning and Zoning Board. Mr. Zimmerman does not know Mr. Bealer well but sees the projects he has done throughout Coal Valley and would hope the Board would overrule the Planning and Zoning Boards recommendation and approve the re-zoning of said property.

Kelly Sandusky wanted it on record that she likes the Bealer's.

Cam Johnson addressed the Board and asked if this re-zoning would be a good move for Coal Valley, Cam does not think so.

Mayor Bartels was at the Planning and Zoning meeting last week so he is familiar with the proposed zoning request.

6. Reports from the President and Other Officers (on matters not otherwise appearing on the Agenda)

A. President-Mayor Bartels informed the Board that he and Annette are meeting with members of the Forest Preserve District tomorrow at 11:30 in the Board room to review changes to the proposed watermain extension project going up and past Niabi Zoo. The Mayor will keep everyone informed.

The Mayor next talked about pumping the water down on Route 6. The Public Works did a great job working on that project from installing the flood gate to keeping a watchful eye on the pump and finding replacement pumps. Thanks to Fire Chief Dunham for helping us obtain a pump from the Corp. of Engineers. The weather and the traffic was hard to deal with as well during this project. The Mayor believes the flood wall will be pulled on Monday. In the future the Village will look into purchasing a pump using TIF funds so we will have a dependable piece of equipment.

The Mayor informed the Board that Bloomer’s has contacted him and they would like to sell Mimosa's on Sunday morning. Mayor Bartels stated that when the Board revised the Alcohol ordinance a few months ago he thought the Sunday sales time frame was changed but it was not. The Sunday sales according to current ordinance is Noon. If the Board would like to review this section of the ordinance that is your choice. The Trustees would like the review of the Sunday hours placed on the next meeting agenda.

B. Trustees -Trustee Keppy wants to thank the Mayor, Annette and the public works employees for a job well done down on Route 6 at the flood gate and water pump project.

Trustee Keppy would like to consider improving the screening area at the mobile home park that just recently was sold. Discussion was held. Mayor Bartels mentioned that some enhancements in that area would be TIF eligible. We could ask the new owners to participate. Let’s put this on the agenda for the next Board meeting. The Mayor knows there are several areas along the trailer park frontage that needs to be addressed. Chief Chick met with the new owners on Monday. Within 30 to 60 days there will be 25 to 30 more trailers in the park. The new owners hope to have the trailer park to full capacity within the next 3 years.

Trustee Keppy would like to know the condition of the 6" water main on W. 3rrd Street and the 2600 block from the water main break. That pipe goes from an 8" to a 6" pipe in that area. Mayor Bartels explained that Public Works replaced a 20’ section of pipe instead of piecing small sections together.

Trustee Keppy stated that at the W 6th Avenue entrance to the Ridges off of 1st Street there is a lot of mud/dirt runoff going into the storm manhole. Mayor Bartels thought maybe some mud-jacking would help. Trustee Keppy mentioned that Ryan knows about the situation too.

C. Police, Public Works and Admin-Chief Chick mentioned earlier tonight that he met with the

district manager for the newly acquired Candlelight trailer park.

Jack Chick informed the Board that he will be interviewing 2 candidates next Thursday for the vacant Police Officer position.

The Chief will not be at the next Village Board meeting. He will be on vacation with family.

One of the squads hit a deer and to repair the headlight and housing assembly will cost $700.00.

The Chief let everyone know the new squad vehicle is here. The radar unit that was going to be installed is inoperable and the Police budget has $800.00 budgeted for a portable radar unit but now we need to spend $1,300.00 for a permanent radar unit for the new squad.

Trustee Stickell asked the Chief how many Police Officer applications did the Village receive. Chief Chick responded there were 8 received. 4 applicant did not meet the training qualifications and 2 others did not pass the background check..

Ms. Ernst asked for the Boards permission to go out for bids on cleaning wells 2, 3 and 5. The Public Works can clean the ground storage areas. Discussion was held.

Trustee Bain motioned to authorize bids for cleaning wells 2, 3 and 5. Trustee Crowe gave a second to the motion. Ayes 4, motion carried.

Ms. Ernst reported that Arrowhead Ranch is having some work done on their property and the Village is allowing the company that is performing the work to store their equipment at the 1st Street Park for about one month. They have signed a hold harmless agreement and we have that document on file.

Ms. Ernst informed the Board that the State of Illinois is proposing the same reductions this year to the LGTD as we had last year which caused the Village revenues to decrease by $37,000.00. We should expect the same this year.

Ms. Ernst announced that April 21 and 22 are designated at Earth Day and Niabi Zoo is having vendors at the zoo promoting Earth Day. There might be a cost to have a table there and Annette would like to be there to represent the Village at the event.

Ms. Ernst will freshen up the realtor bids for the Church property and have them available for review at the next Board meeting.

Ms. Ernst wanted the Board to realize that with daylight savings coming up this weekend the outside lights surrounding the Village Municipal Center might be a bit off until the timers can be adjusted.

7. Unfinished Business -None. 8. New Business

A. Consideration and approval of Public Works (Street and Parks) bids for Commercial Front Mower with Side Discharge.

The bids were reviewed and discussed.

Trustee Bain made a motion to accept bid #2 from Holland and Sons for a John Deere 1570 front mount mower. Trustee Crowe gave a second to the motion. Roll Call: Ayes: Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.

B. Consideration and approval of Public Works (Water-Sewer) bids for Portable Lift Station Crane and Retrofit Kits.

The bids were reviewed. Trustee Keppy asked if Annette or Ryan looked into the possibility of Electric Pump eliminating the freight charge in their quote. Ms. Ernst responded that the freight cost had not been checked into. Trustee Keppy stated that if the freight charge was included in the Electric Pump Quote there would be over $700.00 savings and would suggest using that vendor. Discussion was held.

A motion was made by Trustee Crowe to accept the bid from Zimmer and Francescon Inc. for the portable lift station crane and retrofit kits. Trustee Bain offered a second to the motion. Roll Call: Ayes-Bain, Crowe, Stickell. Nays-Keppy. Ayes 3, Nays 1, motion carried.

C. Consideration and approval of an Ordinance establishing the date, time and place for the Route 6 TIF District Amendment No. 1 Joint Review Board and Public Hearing meetings.

Ms. Ernst explained the timeline for the TIF Amendment procedures. This Ordinance is the next step in the process, by setting the date, time and place for the Public Hearing. Discussion was held.

Trustee Crowe motioned that this be considered the first reading of the Ordinance establishing the date, time and place for the Route 6 TIF District Amendment No. 1 Joint Review Board and Public Hearing meeting. Trustee Bain gave a second to the motion. All Trustees present were in agreement.

D. Consideration and approval of Annexation of Parcel 12-1203, Reaching Across Illinois Library System (RAILS), 220 West 23rd Avenue, Coal Valley from Rock Island County to the Village of Coal Valley.

Mayor Bartels discussed how this annexation would benefit both RAILS and the Village of Coal Valley. Discussion continued.

A motion was made by Trustee Bain to approve the Annexation of Parcel 12-1203 RAILS into the Village of Coal Valley. Trustee Crowe offered a second to the Motion. Ayes: Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.

E. Consideration of the recommendation from Planning and Zoning to rezone Parcel 12-1203 RAILS 220 West 23rd Avenue, Coal Valley from R-1 Single Family Residential District to B-2 General Business District.

Ms. Ernst explained that the rezoning is necessary to keep in line with the properties usage. Discussion was held.

A motion was made by Trustee Crowe to rezone Parcel 12-1203 RAILS 220 West 23rd Avenue, Coal Valley from R-1 to B-2. Trustee Keppy gave a second to the motion. Ayes: Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.

F. Consideration of Planning and Zoning recommendation for the rezone of Parcel 06-20-200-020 being 8.52 acres located at Route 6 and Glenwood Road, Coal Valley, Illinois (Henry County) from R-1 Single Family Residential District to I-1 Light Industrial District to construct a shop, office and storage.

The recommendation from the Planning and Zoning Board was to not rezone the property after reviewing the Comprehensive Plan, hearing the concerns from adjacent neighbors to the property and I-1 not being the highest and best use for the property. Discussion was held by the Trustees and the Mayor.

Trustee Crowe made a motion to concur with the recommendation of the Planning and Zoning Board and not allow the Parcel 06-20-200-020 to be rezoned I-1. A second to the motion was given by Trustee Keppy. Roll Call: Ayes Keppy, Crowe, Stickell. Abstain Bain. Ayes 3 motion carried.

G. Consideration and approval of the Final Plat for June J. Farber First Addition.

Ms. Ernst mentioned that Mike Farber is in the audience this evening if the Board has any questions on the plat. Discussion was held. It was asked where the lots will have access off the property. Mr. Farber replied that two lots will access off of 3rd Avenue and the other two lots will access off of. 4th Street. Further discussion was held.

Trustee Bain made a motion to approve the final plat for June J. Farber First Addition. Trustee Stickell gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.

H. Consideration and approval of the Financial Report for the month of January 2018.

The Board reviewed the Financial Report.

Trustee Stickell made a motion to approve the Financial Report for the month of January 2018. Trustee Crowe offered a second to the motion. Roll Call: Ayes Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.

I. Approval of the Bills presented.

Trustee Stickell questioned the Menards purchase of brooms and batteries. Ms. Ernst responded the purchase was 4 swivel headed brooms and 6-volt batteries. Trustee Stickell asked about the 3 safety jackets. Ms. Ernst stated the guys needed bright neon jackets for higher visibility/safety purposes. Mayor Bartels added it was very dark at the Route 6 pump area and the guys needs to be visible. Also, the Public Works trucks have added lights for safety and to help with vision on late night projects. Discussion was held. Tamara with Bi-State Barricades mention that they have certified flaggers on staff and the Village is welcome to use them at no cost.

Trustee Stickell made a motion to approve the bills presented for payment. Trustee Keppy gave a second to the motion. Roll Call: Ayes Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.

A motion was made by Trustee Stickell to adjourn tonight's board meeting. A second was given by Trustee Bain. Ayes 4, motion carried. The meeting adjourned at 7:02 P.M.

http://www.coalvalleyillinois.org/village-board-agendas/20180307.pdf