East Moline School District 37 Board of Education met April 23.
Here is the minutes provided by the Board:
I. Call to Order
The meeting was called to order by President, Kai Killam at 6:30 p.m.
II. Roll Call
Present: Anderson, Neff, Westbrook-Carpenter, Green, Hughes, VanSpeybroeck, Killam
Absent: None
Administration: Kristin Humphries, Superintendent; Casey Kyser, Business Manager; Jim Franks, Director of Maintenance and Operations; Chris Mueller, Director of Human Resources and Mike Asplund, Director of Technology
Staff: 3 Media: 0 Visitors: 2
III. Communications
The Board of Education received a thank you card from Joetta Engles for the memorial plant sent to her after her father's recent death.
IV. Public Hearings or Petitions
At this time, the President of the Board of Education will recognize visitors and ask if any citizen of the community is interested in speaking to members of the Board of Education. Time allowed will generally be limited to five minutes for each individual, unless waived by the President. The President may limit the opportunity to address the Board in cases where a person has previously addressed the Board on the same or related subject. Issues brought to the Board prior to being channeled through the proper chain of command will be referred back to the appropriate level.
V. FOIA Requests
The District received a FOIA request from Shriver Center, a law firm in Chicago, IL requesting information about resource officers and any Memorandum of Understanding agreements District 37 has with the local police department. This data will be used for research.
VI. Consent Agenda
1. Approval of Minutes
It was recommended that the minutes from the March 26, 2018 regular board meeting be approved.
2. Approval of Treasurer's Report
It was recommended that the Treasurer’s Report for the month of March 2018 be approved subject to audit.
3. Approval of Accounts Payable
It was recommended that the Board of Education approve the payment of bills listed, received during the month of March 2018, to be paid during the month of April 2018, and quick pays during the month of March 2018.
Education 309,563.89
Building 50,351.11
Debt Services 950.00
Transportation 80,042.99
Capital Projects 8,820.00
Tort Immunity 75.00
Insurance 1,541.67
Subtotal: 448,957.66
Quick Pays:
Education (10) 2,887.55
Building (20) 3,932.13
Transportation (40) 126.88
Tort Immunity 29,980.00
Subtotal: 36,926.56
Total: 485,884.22
4. Approval of Destruction of Audio Tapes from Executive Session
It was recommended the Board of Education approve destruction of audio tapes from the Executive Session on June 20, 2016.
5. Approval of Personnel Change
a. Personnel – Classified – Unpaid Leave
Deanette Irzarry has requested unpaid leave from her bus driver duties on March 23, 2018, April 16, 2018, April 17, 2018 and April 26, 2018 for personal reasons.
Rita Roehr has requested unpaid leave from her crossing guard position and playground aide position at Bowlesburg for April 3, 5, and 6, 2018, for medical reasons.
Tonya Steagall has requested an extension of her unpaid leave through May 15, 2018, for medical reasons. Ms. Steagall works as a four-hour bus driver.
Stephanie Williams has requested unpaid leave for March 21, 22, 23, April 11, 12, and
May 23, for medical reasons. Ms. Williams works as a bus monitor and as a cafeteria supervisor at Glenview.
Brian Stombaugh has requested unpaid leave from his duties as a playground aide at Bowlesburg Elementary, on March 28, 2018 and April 10, 2018, for personal reasons
b. Personnel – Classified – Resignation
Shanan Pettifer has resigned as an Office/Library Non-Instructional Aide at Wells Elementary, effective April 26, 2018.
Anna (Nash) Pepping has submitted a letter of resignation from her duties as an instructional aide at Bowlesburg Elementary. Ms. Pepping resigns to accept the position of Social Worker Intern for the 2018-2019 school year.
c. Personnel – Classified – Retirement
Patricia Fluegel has submitted a letter of resignation, for the purpose of retirement, effective May 31, 2018. Ms. Fluegel works as a bus monitor and retires with 21.5 years of district service.
d. Personnel – Classified – Employment
Anna (Nash) Pepping has been employed as a School Social Worker Intern for the 2017-2018 school year. Ms. Pepping currently works as an instructional aide at Bowlesburg.
6. Other Financial Reports
Enclosed with the Agenda Information is the March 2018 Activity Fund Report, the Budget Summary Expense Report, and the Budget Summary Revenue Report for the month of March 2018.
Motion by Hughes, seconded by Neff to approve the consent agenda as presented.
Ayes: Neff, Westbrook-Carpenter, Green, Hughes, VanSpeybroeck, Anderson, Killam
Nays: None
Motion passed by Roll Call Vote.
VII. Committee Reports
1. BHASED Governing Board – No report
2. United Education Foundation
Chris VanSpeybroeck reported. The Foundation has raised $11,500. First place grant winner will receive $750 and second place will receive $650. $100 mini grants will be awarded to the remaining several school district teachers that applied for the grants.
3. Wellness Committee
Rob Anderson reported. Chad Rowlands, chairperson, has received information from three outside agencies for wellness initiatives for East Moline staff members.
4. Board Delegate to AFSCME – No report
VIII. Informational Items
1. Board of Education A.R.E. - FCA Packaging
Maria Escarza, Counselor at Glenview Middle School introduced Paula Kirkwood from FCA Packaging. The BOE thanks FCA for their generosity and understanding nutrition for the success of EM Students by recognizing them to receive our district’s A.R.E. award. FCA developed a Charitable Giving Program to target children and hunger. FCA began their sponsorship with Glenview to start the Gator Food Pack Program in September 2012. FCA has donated $90,000 to pay for our Gator Food Packs, averaging $18,000 annually to sponsor 150 students weekly. FCA also donated $2-3,000 toward purchasing food baskets and gift cards during Thanksgiving and Christmas. FCA supports the program, sends 4 volunteers each Friday to help distribute the food to the 150 students that voluntarily pick one up each Friday.
IX. Central Office Report
1. Superintendent's Report
a. Traversa Software Demonstration
Dr. Humphries presented. Traversa is a transportation management software. It is designed to manage all district bus transportation needs. It can be used by district staff and parents. The software can monitor fleet maintenance of buses, routing and driver directions, mapping, and parents can access their child’s transportation information including bus stop location, time, with communications being able to be sent to parents. It can recreate accident data and provide on-board diagnostics. Base cost for the first year is $13,000 and decreases each year after. Dr. Humphries will be bringing more information to the BOE about this software at a later date.
b. Equity Dashboard
Dr. Humphries reported. The district received the second payment of state monies today. District 37 is one of the most diverse school districts in the State of Illinois. Our English Learners are now double in size. The district is $4,800 per student less than funding should be. We need to communicate with stakeholders on how the dollars are being used within the district and advocate for fully funding the evidence based funding every year.
X. Unfinished Business
1. Adoption of 2019-2020 School Calendar
Mr. Killam asked the BOE if there were any questions regarding the proposed 2019-2020 school year calendar hat was presented at the March 26, 2018 Meeting. There were none. Motion by Anderson, seconded by VanSpeybroeck, to approve the 2019-2020 School Calendar as presented.
Ayes: Neff, Westbrook-Carpenter, Green, Hughes, VanSpeybroeck, Anderson, Killam
Nays: None
Motion passed by Voice Vote.
XI. New Business – None
XII. Press Time – None present.
At this time, Mr. Killam stated the BOE would be going into closed and read the reasons below.
Motion by Anderson, seconded by Green to adjourn to closed session.
Ayes: Neff, Westbrook-Carpenter, Green, Hughes, VanSpeybroeck, Anderson, Killam
Nays: None
Motion passed by Roll Call Vote.
Time 7:13 p.m.
Closed session actually started at 7:17 p.m.
XIII. Executive Session
In accordance with Chapter 5, Act 120, Section 2, of the Illinois Open Meetings Act, an
Executive Session will be held to discuss:
Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meetings. 5 ILCS 120/2(c)(11). Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).
Student disciplinary cases. 5 ILCS 120/2(c)(9)
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act 5 ILCS 120/2(c)(1).
Discussion of minutes lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 5ILCS 120/2(c)(21).
XIV. Return to Open Session
Motion by Neff, seconded by Anderson to return to open session.
Ayes: Neff, Westbrook-Carpenter, Green, Hughes, VanSpeybroeck, Anderson, Killam
Nays: None
Motion passed by Voice Vote.
Time: 7:28 p.m.
XV. Action following Executive Session
1. Approval to release closed session minutes from April 2016 through September 2016.
Motion by Green, seconded by VanSpeybroeck to release closed session minutes from
April 2016 through September 2016.
Ayes: Neff, Westbrook-Carpenter, Green, Hughes, VanSpeybroeck, Anderson, Killam
Nays: None
Motion passed by Voice Vote.
2. Approval or denial of unpaid leave of absence for a classified employee.
Motion by Hughes, seconded by Neff to deny the unpaid leave of for a classified employee.
Ayes: Neff, Westbrook-Carpenter, Green, Hughes, VanSpeybroeck, Anderson, Killam
Nays: None
Motion passed by Roll Call Vote.
3. Approval to dismiss transportation employee, Kelly Ramirez, for cause.
Motion by Neff, seconded by Westbrook-Carpenter to approve the dismissal of
transportation employee Kelly Ramirez for cause.
Ayes: Neff, Westbrook-Carpenter, Green, Hughes, VanSpeybroeck, Anderson, Killam
Nays: None
Motion passed by Roll Call Vote.
XVI. Adjournment
Motion by Neff, seconded by Westbrook-Carpenter to adjourn.
Ayes: Neff, Westbrook-Carpenter, Green, Hughes, VanSpeybroeck, Anderson, Killam
Nays: None
Motion passed by Voice Vote.
Time: 7:29 p.m.
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