Rock Island Today

Silvis Public Library Board of Trustees met April 16. 

Here is the minutes as provided by the board:

The meeting began at 6:05 pm.

Present: Diane Madden, Beth Tepen, Marigrace Alonso, Teresa Cervantes, Crystal McCaw, Vikki

Soliz, Dee Nelson, Joyce Sensabaugh, Deb Berglund

Staff: Nancy Ashbrook

Public Comment: None

Notice: The library board was unable to meet on April 9, 2018 at the Silvis Police Department

because the change in meeting location was not posted properly for public notice. The Board

adjourned and rescheduled for the following Monday, April 16, 2018.

Minutes – Motion: Vikki Soliz                          Second: Dee Nelson

They were unanimously approved.

$13,273.82 in bills presented.

Motion: Deb Berglund                       Second: Beth Tepen

They were unanimously approved.

The Director gave her monthly report. The circulation statistics were presented. Nancy will be

returning from medical leave this month; part-time in the next week, followed by full-time shortly

after. Susan Sebille and Nancy Ashbrook will be attending PrairieCat Delegate’s Assembly meeting

in Malta, IL on April 25th, a requirement for membership in PrairieCat consortium.

Friends continue to pursue a 501c3 status; they are currently waiting on IRS approval. The Good

Friday bake sale fundraiser raised $1,045 in sales; an additional $1,000 was matched by Royal

Neighbors.

Unfinished Business:

The Board reviewed how to accurate post a public notice (like a change in address of location

meeting). Information was sent in a mass email to each board member, City council members,

and appropriate public agencies like newspapers, radio, and TV by Jim Nelson. We now have that

list if we need to advise public of a change in our Board Meetings.

The Board passed a resolution for the schedule of next fiscal year’s board meetings.

Motion: Deb Berglund                       Second: Joyce Sensabaugh

The schedule was unanimously approved.

Nancy Ashbrook discussed the new hotspot service. Many questions were raised by board members.

The service is projected for the fall of 2018. Tabled to June meeting to gather more

Information.

The Board reviewed the projected library wage increases to be in effect May 1, 2018.

Motion: Dee Nelson                          Second: Teresa Cervantes

It was unanimously approved.

A motion was made to transfer library building funds to the operating fund.

Motion: Deb Berglund                       Second: Dee Nelson

It was unanimously approved.

A motion was made to transfer donations from last fiscal year to this fiscal year’s budget.

Motion: Joyce Sensabaugh               Second: Vikki Soliz

It was unanimously approved.

The Board had nominations for officers.

President: Diane Madden Vice President: Beth Tepen Secretary: Marigrace Alonso

Motion: Deb Berglund                      Second: Beth Tepen

New Business

The Board was presented with a plan for a lock-in night. The lock-in will serve as a reward for the

Teen Advisory Board members. It is scheduled for July 20, 2018. Teens will have to submit a

signed permission slip to participate. More information to come.

The Board will review the Internet-Use Policy next month.

Teresa Cervantes needs to complete the Open Meetings Act certification online.

Library Wishes: none

The items on May’s meeting in unfinished business will be: the Rock River Library contract, hotspot

service, upcoming library lock-in, official election, library-internet policy, and OMA certification of

Teresa Cervantes. There will be no new business.

The meeting adjourned at 7:06 pm.

http://silvislibrary.org/minutes/201804-Silvis.pdf