Rock Island Today

Village of Coal Valley Board of Trustees met May 16.

Here is the minutes provided by the Board:

1. Call to Order:

The regular meeting of the Village Board was called to order at 6:00 P.M. by Mayor Bartels.

2. Roll Call.

Present: Mike Bartels, Dale Keppy, Stan Engstrom, Bruce Crowe, Kevin Stickell, Jake Hoyt.

Absent: Adam Bain.

Establishment of a quorum.

3. Pledge of Allegiance.

Staff present at the meeting: Deanna Hulliger-Village Clerk, Jack Chick-Chief of Police and

Jamie Just-Building Inspector.

4. Reading and Approval of Minutes.

Trustee Stickell made a motion to approve the minutes of the regular board meeting held May 2, 2018 and the minutes of the executive session held May 2, 2018. Trustee Crowe gave a second to the motion. Roll Call: Ayes-Keppy, Engstrom, Crowe, Stickell, Hoyt. Ayes 5, motion carried.

5. Public Presentation/ Recognition and/or Public Comments.

Tony and Stephanie Genova are on the agenda tonight to make a presentation for Valley Days.Tony Genova stated that Valley Days will be held July 5, 6 and 7. Valley Days will be using the Municipal Park and Concession Stand. There is a new carnival this year, Tyler Entertainment out of Peoria. The Committee has some good bands lined up. There will be two beer vendors. Mayor Bartels would like to have a tug-of-war between the East and West sides of Coal Valley. The Mayor will work on this project. The Mayor appreciates the hard work and commitment the Valley Days Committee gives towards this event. Stephanie Genova mentioned that the local businesses are not very supportive of the event. The Valley Days Committee would love to see more support and help from the local businesses. Mayor Bartels thanked Tony and Stephanie Genova for their presentation tonight.

Mayor Bartels reminded everyone that at the last Board meeting the Mayor mentioned an Orchestra that could come to Coal Valley for a few hours and play at the Municipal Park. Tony Hamilton is here this evening and he is on the agenda to discuss this option. Mr. Hamilton thanked the Mayor for the opportunity to showcase the Tony Hamilton Orchestra. Mr. Hamilton gave some background on the Orchestra and its members. Discussion was held. Tony informed the Board that it would be $600.00 for one and a half hours of playing time. Mayor Bartels mentioned that Pieter Hanson has offered to sponsor $300.00 of the cost. The Village would need to come up with the other $300.00. Further discussion was held. The month of July is very full with events so sometime in August might work best. Mr. Hamilton and the Mayor will check into this further.

Next on the agenda is a Proclamation supporting The John Deere Classic Birdies for Charity by naming the week of June 17-23, 2018 as “Bonus Fund Giving Week”. The Mayor introduced Ashley Hansen from the John Deere Classic. Ms. Hansen thanked the Mayor and the Board for allowing The Village of Coal Valley to participate in the proclamation for the “Bonus Fund Giving Week”. The bonus fund is very important to the charity organizations as it gives them additional donations each year.

The Mayor asked if anyone else in the audience would like to speak.

There were audience members tonight that are opposed to the 9-parcel subdivision being developed at the top of Glenwood Road. Mayor Bartels mentioned that the plat was divided and approved at a previous Board meeting. The Village is not providing any water/sewer infrastructure in that area. Tonight Mr. Zimmerman is here to request a different item. The audience members still voiced their opinion on the development. The people opposed to the development are against the additional traffic on Glenwood road and the road is eroding and there is a water spring in the middle of the road. The audience members have lived there for many years without additional homes being built and are upset with the disturbance in that area. The homeowners in that area are concerned with ancient artifacts and burial grounds expected to be within the subdivision. Discussion was held at length.

6. Reports from the President and Other Officers (on matters not otherwise appearing on the Agenda)

A. President–Mayor Bartels reported that Ryan in Public Works informed Mike today that Jake with the water tower cleaning company Divinity brought in dirt today to fill in the ruts.

B. Trustees –Trustee Keppy asked the inspector Jamie Just how many grass/weed issues have come up this Spring. Mr. Just stated he has mailed out approximately 15 letters for property maintenance in the past two weeks

C. Police, Public Works and Admin- Mayor Bartels mentioned that Annette has a medical issue and it not in attendance at the meeting tonight.

Chief Chick has nothing for the Board this evening.

7. Unfinished Business-There is no unfinished business.

8. New Business

A. Presentation by Chris George, Moline Baseball Academy.

Chris George introduced himself and stated he is a Coal Valley resident and part-time Police Officer with the Coal Valley Police Department. Mr. George then handed out an informational packet to the Board explaining how the Moline Baseball Academy (MBA) dba Moline Blackhawks would like to have the Coal Valley Municipal Park be their home field. The teams and coaches are Moline and Coal Valley residents. The kids are 8-Youth to 14-Youth. He stated the fields/diamonds are hard to come by for practices and tournaments. The MBA is in the process of obtaining their non-profit status. The MBA would like to pay and rent the field on Mondays, Wednesdays, Thursdays, Fridays, Saturdays and Sundays from 4:30 P.M. until dark from March 1st through May 1st. Then Mondays, Wednesdays, Thursdays and Fridays from 4:30 P.M. until dark from May 1st until August 1st. Tuesdays will continue to be for the men’s softball league. Besides paying rent for the area the MBA will make improvements to the ball field through fund raisers. The week of Valley Days no practices will be held. The MBA would like to have a few tournaments each year. This would bring families into town and the Coal Valley businesses should see an increase in sales. Each team is required by the USSA to carry insurance on the team. A copy will be provided to the Village of Coal Valley. A hold harmless agreement will be signed releasing the Village of Coal Valley from legal claims. Chris George discussed the home field option further. Trustee Engstrom wonders if parking will be an issue, especially on weekends with pavilion rentals and tournaments, otherwise looks like a good program. Further discussion took place. Mayor Bartels wonders if the 1st through 4th grade Dad’s Club teams could practice there when not being used by the MBA. Chris George believes that something could be worked out with that issue. Trustees Stickell and Crowe are fine with the program. It is good to have the ball field utilized. It was suggested to try it for a year or two and then re-visit the program to make sure there are no issues. Further discussion took place.

Trustee Hoyt made a motion to authorize the Village of Coal Valley to set up a one-year contract beginning March of 2019 with the Moline Baseball Academy/Moline Blackhawks for a home ball field at the Coal Valley Municipal Park at a rental cost of $2,000.00. Trustee Engstrom offered a second to the motion. Roll Call: Ayes-Keppy, Engstrom, Crowe, Stickell, Hoyt. Ayes 5, motion carried

B. Clint Zimmerman, Glenwood Acres, Parcel 06-20-151-010, Glenwood Road and Route 6 (Henry County), Coal Valley.

Mayor Bartels stated that Clint Zimmerman is on the agenda tonight to ask the Board to reconsider the requirements for the streets in the Glenwood Acres Addition. The Mayor introduced Mr. Zimmerman and gave him the floor. Mr. Zimmerman opened by introducing himself and his business partner John Goeche. They apologize for not being at the last Board meeting but a prior commitment kept them away. Mr. Zimmerman stated that it would cost an extra $80,000.00 to $100,000.00 to make the streets in that addition up to Village codes. Lengthy discussion took place. Mr. Zimmerman then offered to have his Attorney draft an agreement stating that the streets in that subdivision would be maintained by the property owners until the end of time. Clint Zimmerman will have a document drafted and present it to the Board for review. Village Inspector Jamie Just asked Mr. Zimmerman to provide the Village with the covenants and agreement soon.

C. Consideration and approval of Resolution to purchase property (lot) at 112 E 23rd Avenue, Coal Valley, IL.

Trustee Keppy asked about the property tax situation. Mayor Bartels will check with

Attorney Phares on the property tax issue.

Trustee Stickell made a motion to approve the Resolution to purchase the property of 112 E. 23rd Avenue, Coal Valley, IL. Trustee Hoyt offered a second to the motion. Roll Call: Ayes-Keppy, Engstrom, Crowe, Stickell, Hoyt. Ayes 5, motion carried.

D. This is considered the first reading of “An Ordinance Designating The

Village Of Coal Valley Route 6 Tax Increment Financing District

Expanded Redevelopment Project Area”.

E. This is considered the first reading of “An Ordinance Approving The Village

Of Coal Valley Route 6 Tax Increment Financing District

Expanded Redevelopment Project Area Amended Redevelopment Plan And Project”.

F. This is considered the first reading of “An Ordinance Adopting Tax Increment Financing For The Village Of Coal Valley Expanded Route 6 Tax Increment Financing District”.

G. Consideration and approval of the Treasurer’s Report for the month of April 2018.

Trustee Engstrom made a motion to approve the Treasurer’s Report for the month of April 2018. Trustee Stickell gave a second to the motion. Roll Call: Ayes- Keppy, Engstrom, Crowe, Stickell, Hoyt. Ayes 5, motion carried.

H. Approval of the bills presented for payment.

The bills for payment were reviewed by the board.

A motion was made by Trustee Stickell to pay the bills presented for payment. Trustee Keppy offered a second to the motion. Roll Call: Ayes- Keppy, Engstrom, Crowe, Stickell, Hoyt. Ayes 5, motion carried.

9. A closed session was scheduled on the agenda for this evening to discuss Real Estate but with the absence of the Administrator we will table the closed session until the next Board meeting of June 6, 2018.

10. Adjournment

A motion was made by Trustee Stickell to adjourn tonight’s board meeting. A second was given by Trustee Crowe. Ayes 5, motion carried. The meeting adjourned at 7:53 p.m.

http://www.coalvalleyillinois.org/village-board-agendas/20180516minutes.pdf