Village of Milan Board of Trustees met June 18.
Here is the minutes provided by the Board:
Roll Call:
Roll call vote showed present, Trustees Harry Stuart, Jody Taylor, Jerry Wilson, Bruce Stickell and Jim Flannery. Trustee Jay Zimmerman was absent.
Pledge Of Allegiance:
Attorney Scott led the Pledge of Allegiance.
Consideration Of The Minutes:
All Board Members received a copy of the June 4, 2018 Village Board meeting minutes.
Finance Director Hunt stated Deputy Clerk Stephens had a correction to the minutes, but wasn’t exactly sure what that was. Clerk Lee stated she would talk to Ms. Stephens and have the correction for the next meeting.
There being no further comments, Trustee Wilson moved to approve the minutes as presented with the notation that Clerk Lee would have a correction at the next meeting. Trustee Stickell seconded the motion. All Trustees voted "Aye". Motion carried.
Consideration Of The Treasurer’s Report:
Treasurer Mark Hunt was present and stated until the Appropriation Ordinance is passed there are no figures in the budget column of the report. Significant payment this month was for the TIF I Bond and Interest Payment and a significant revenue into the TIF II fund was a rebate of $2,160 for new lighting at the Edwards Creative building owned by the village.
There being no questions on the Treasurer’s Report, Trustee Flannery moved to approve the report as presented and Trustee Taylor seconded the motion. All Trustees voted “Aye”. Motion carried.
Consideration Of The Semi-Monthly And Miscellaneous Bills:
Trustee Taylor, Finance Chairman, stated there is one set of bills to approve tonight in the amount of $70,341.38. Most prominent payments are for sludge dumping, chemicals, recycle, dram shop insurance for the Camden Center, Visa payments, water meters, Center Station for Dispatch services, utilities and ticket books for the Police Department. These bills are about $53,000 of the $70,000 of the semi-monthly bills.
There was some question regarding the Lakewood Electric bill for $1,591.98, so Trustee Taylor would like to withhold payment of the bill.
There being no other comments on the bills, Trustee Taylor moved to pay the June bills in the amount of $70,341.38 minus the $1,591.98 to Lakewood Electric until we know what it is for. Trustee Wilson seconded the motion. Roll call vote showed Trustees Taylor, Wilson, Stickell, Flannery and Stuart voted “Aye”. Motion carried.
Finance Director Hunt presented the Lakewood Electric bills. He said the bill for $1,103.81 was to replace lamps and ballasts on 3rd and 4th Street East per Street Superintendent Pannell. That bill was approved.
Due to safety issues, the work costing $1,591.98 was needed because brackets on four poles broke and were laying across the transformer. The brackets were replaced per Public Works Superintendent Pannell. Trustee Stuart stated since the brackets laying across the transformer created a dangerous safety issue, he felt the village should pay the $1,591.98 for that work.
Mr. Hunt stated four new lights were installed on those poles. Since they paid for the boom truck they wanted to get LED lights put in instead of the old ones. They want to replace the old lights with LED as they burn out. They did not get permission from the village to do this work.
Mr. Pannell told Girls Softball before they do any work at the ball park they had to consult with the village for approval. Since the work was done without village approval, the Council may not pay for it. He told the Girls Softball representative the village does not use Lakewood as they are much more expensive than the company the village uses.
Mayor Dawson stated the Park Committee should talk with Girls Softball regarding what they want reimbursed regarding the $4,538.65 they paid Lakewood for the new lights.
Trustee Taylor rescinded her motion that the bills will be paid without the $1,591.98 bill from Lakewood Electric.
Trustee Taylor moved to pay the bills as presented and Trustee Stickell seconded the motion. Roll call vote showed Trustees Wilson, Stickell Flannery, Stuart and Taylor voted “Aye”. Motion carried.
The bills will be paid from the following accounts:
General $ 29,514.66
Garbage 9,270.15
Motor Fuel Tax 3,459.39
Camden Centre 5,682.28
Special Tax Allocation II 28.79
Camden Centre Deposit 1,000.00
Insurance Reserve 100.00
Water & Sewer 21,286.11
Total $ 70,341.38
Consideration Of Ordinance No. 1678 Authorizing Mayor Dawson To Sign An Agreement Establishing Joint Aerial And Underground Line Service Standards With Big Island River Conservancy District:
Mayor Dawson stated Tom Kost from the Big Island River Conservancy District attended the May 7th meeting and presented a draft inter-governmental agreement to set uniform protocols pertaining to aerial and underground line service within the critical area of the Milan/Big Island Local Flood Protection Project.
Mayor Dawson stated Attorney Scott and Administrator Seiver have reviewed this agreement and agree it is in the best interest of the Village of Milan to sign the agreement.
Attorney Scott presented Ordinance No. 1678 authorizing the Mayor to sign the agreement as presented this evening.
Trustee Wilson moved to pass Ordinance No. 1678 and Trustee Stickell seconded the motion. Roll call vote showed Trustees Stickell, Flannery, Stuart, Taylor and Wilson voted “Aye”. Motion carried.
Consideration Of A Class D Liquor License For Big Swing Entertainment, LLC DBA Backyard Bowl:
Mayor Dawson stated Headpin Real Estate, LLC is the owner of the premise to be licensed and their background check has been approved. As Liquor Commissioner, Mayor Dawson stated they have completed the D liquor license application with all their information so he is recommending approval of the license.
Trustee Wilson moved to approve a class D Liquor License for Backyard Bowl and Trustee Stuart seconded the motion. All Trustees voted “Aye”. Motion carried.
Consideration Of Ordinance No. 1679 Amending The Water And Sewer Rates For The Village Of Milan:
Mayor Dawson stated Attorney Scott has drafted Ordinance No. 1679 which amends the Water and Sewer rates for the Village of Milan for the next three years. Milan rates are still considerably lower than any surrounding city. This increase keeps up with inflation for materials, long term debt, IEPA mandates and puts aside money for depreciation of the water and sewer facilities.
Mayor Dawson stated there will be an increase to the recycle charge that appears on the water bills, but that Ordinance will be considered at the next Council Meeting.
Trustee Wilson moved to pass Ordinance No. 1679 adjusting the Milan Water and Sewer rates for the next three years. Trustee Stickell seconded the motion. Roll call vote showed Trustees Flannery, Stuart, Taylor, Wilson and Stickell voted “Aye”. Motion carried.
Consideration Of Reimbursement To MAGS For Broken Light Poles At Camden Park Diamond:
Mayor Dawson stated the Park Committee will further discuss with Milan Area Softball what amount they want reimbursed from the invoice from Lakewood Electric to replace ballpark lights. There will be no action on this item until the next Council Meeting July 2nd.
Trustee Flannery moved to table agenda item #9 and Trustee Stuart seconded the motion. All Trustees voted “Aye”. Motion carried.
Committee Reports:
Trustee Flannery stated with the hot weather the spray ground has been doing really good. The pump that had to be replaced was sixteen years old so it wasn’t unforeseeable that it would have to be replaced. He feels the spray ground is enjoyed by many residents and even though it doesn’t exactly pay for itself, it is a nice plus for the Milan Parks.
Mayor Dawson agreed it is a nice asset to the village. He noticed the Camelot Campground has a spray ground also. He would like Trustee Flannery to talk to them about how they winterize it and maybe get some ideas about saving on anti-freeze when we close our spray ground. Anti-freeze is the biggest expense we have to run the spray ground.
Trustee Wilson asked why we couldn’t collect the anti-freeze when we open and store it.
Trustee Flannery stated EPA say we can’t store it. Trustee Stickell stated we store chemicals at the Camden storage area at Well #5. He will ask around and see if it would be possible to store it there.
Citizens Opportunity To Address The Village Board:
Mr. Keith Sanders, 1607 Jondre Drive, Milan would like someone to fix two traffic lights on the Milan Beltway. The first one is on the Beltline at the intersection of Knoxville Road and the Beltway. The light is not recognizing the traffic from the East and West. The other traffic light is on the Beltway at the I.H. Mississippi Valley Credit Union. The light gives a turn signal for a non-existent road on the East side of the Beltway.
Trustee Stickell stated the State owns the traffic lights there and he would talk to someone who takes care of them.
Mr. Sanders attended the Bi-State Public Forum concerning the Comprehensive Plan for Milan. He would like to know if they are using the ideas presented by the public at the meeting.
Mr. Mark Hunt, Economic Development Director stated the information is being used by Bi-State in their plan which they will present to the Planning Commission and Village Board.
Trustee Taylor stated the plan should be available by this August.
Adjourn:
There being no further business to come before the Board, Mayor Dawson asked for a motion to adjourn.
Trustee Wilson moved to adjourn the meeting and Trustee Taylor seconded the motion. All Trustees voted “Aye”. Motion carried. The meeting adjourned at 6:40 p.m.
http://www.milanil.org/docs/agenda_minutes/20180618.pdf
Alerts Sign-up