City of Aledo Council met Aug. 6.
Here is the minutes provided by the Council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on August 06, 2018. MAYOR HAGLOCH called the meeting to order at 6:45 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, MICHAEL CHAUSSE, BARRY COOPER, JAY DOHERTY, JIM HOLMES, CHRIS KOPP, and RANDY SLATER. Mayor CHRISTOPHER HAGLOCH. Alderman TERRY BEWLEY was excused.
Also present were ERIN KNACKSTEDT, City Administrator, CHRIS SULLIVAN, Chief of Police, and JAROD DALE, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Cala Smoldt, Aledo Times Record and Rock Island Argus, and Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
The meeting was opened in prayer by ALD. Chausse.
Appearances: No Report.
Communication & Correspondence: No Report.
Requests & Petitions: Special Event / Street Closure: Aledo Main Street, Antique Day’s & Car Show, to be held on August 25, 2018, between the hours of 9:00 a.m. and 6:00 p.m. Dana Murphy, Executive Director, Aledo Main Street, reported the courthouse lawn will not be utilized this year. The craft vendors will be staged in central park between the band shell and fire station. A tractor pull will also be added to the event around the 200 block of North College Avenue as well.
Public Works Activity Report: Report Submitted with no verbal presentation. DPW Blaser noted as out on leave.
Aledo Police Department Activity Report: CHIEF Sullivan reported National Night Out is scheduled for Tuesday, August 7, 2018 from 6:00 o’clock p.m. to 9:00 o’clock p.m. in Central Park. A dedication of the law enforcement memorial will be held on at the Police Department facility at 5:00 o’clock p.m.
Administration Report: ADMINISTRATOR Knackstedt provided a listing of weekly meetings. ADMINISTRATOR attended Senator Weaver’s coffee and conversation in Woodhull, IL; met with a consulting firm to discuss downtown economic opportunities and possible partnerships; participated in the chili cook-off preparations; continued conversations regarding annexation; and met to discuss City Hall exterior renovations project progress with tentative completion August 16, 2018.
CITY CLERK Dale reported on monthly utility billing and payroll reports. Quarterly reports were also submitted the Internal Revenue Service, Illinois Department of Revenue. A Joint Review Board (JRB) meeting was held on July 16th at 10:00 o’clock a.m. CITY CLERK reported a copy of the 2017 Annual Tax Increment Financing (TIF) report is available in the City Clerk’s office. A solid waste materials collection bid opening was held on August 1st. Three (3) bids were received; Millennium Waste Inc., Eagle Enterprises Recycling Inc., and Jackson Disposal Inc.
Mayor’s Report: MAYOR Hagloch reported the City Hall Exterior Renovations Project to be completed by August 16th, 2018. Change Order No. 08 was submitted to supply labor, materials and equipment to saw cut and remove the existing foundation wall that was discovered during the sidewalk demolition in preparation for the new foundation wall system to be installed. The current foundation is not below the frost-line and will be corrected with the installation of the new foundation. MAYOR noted interior work will need to be completed at some point to address the drop ceilings inside City Hall and the new windows regarding the height.
Committee Report:
No Report.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN HOLMES to approve the meeting minutes of July 16, 2018 as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Chausse, Cooper, Doherty, Holmes, and Kopp. NO: None. ABSTAIN: Slater. Motion carried. 6 yeas, 0 nays, 1 abstention.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN KOPP that the Invoice Listing, which has been marked Exhibit “B”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Doherty, Holmes, Kopp, Slater and Bertrand. NO: None. Motion carried. 7 yeas, 0 nays.
ORDINANCE NO. 16, SERIES OF 2018; APPROVING AN INTERGOVERNMENTAL COOPERATION AGREEMENT BETWEEN THE ALEDO PARK DISTRICT AND THE CITY OF ALEDO: (FIRST READING)
The Aledo Park District and the City of Aledo are Illinois municipal entities that have among their powers the authority to contract with one another pursuant to Section 3 of the Illinois Intergovernmental Cooperation Act (5 ILCS 220/3); and the Park District has requested that the City provide assistance with the oversight and management of the operations of the Park District. The Intergovernmental Cooperation Agreement includes the following:
• Management of Operations:
o Property; Programs; Employees; and finance.
• Park District Property:
o City shall have exclusive right to possession and use of all property owned by the Park District, including all real and personal property, together will all equipment and all buildings and improvements. o City shall provide insurance as the City deems advisable. o Shall develop a 5-year capital improvements program. o Land owned by Park District at the Northside park facility shall be used solely by the Park District baseball program or other recreational uses.
• Payments; Taxation; Surplus / Deficit:
o On or before January 1, 2019, the Park District shall transfer and pay the City all funds on hand in any account owned or controlled by the Park District. o An Audit to be completed by the City and Annual Financial Reports to be provided to the Park District within 90 days following completion of the City’s fiscal year.
• Swimming Pool:
o In the event the parties determine that the swimming pool becomes too costly to maintain, the parties agree to close and cease operations of the pool.
• Youth Baseball Program:
o The Park District has proposed to continue operation of the youth baseball program with funding to be agreed upon by the parties. During the term of the agreement, the Park District shall have the right to utilize the Northside and Fenton baseball diamonds. o Park District shall be solely responsible for all costs associated with the operation of the youth baseball program, including compensation for staff and umpires, concession costs, and mowing and associated maintenance of the Baseball Facilities. To fund baseball operations, the Park District and the City shall agree on a budget and the City shall provide the agreed- upon amount of funding to the Park District each year. o City shall have no liability for any costs associated with the youth baseball program beyond the annual level of funding agreed-upon between the parties.
o The parties hereby agree that all funds generated from farm ground leases of Park District owned property shall be included in the baseball program budget.
• Term and Termination:
o Park District shall obtain an independent audit of all of the Park District’s accounts not later than October 1, 2018, and shall deliver a copy of the audit to the City. o The City shall thereafter have the right, in its sole and absolute discretion, to terminate this Agreement by delivering written notice of termination to the Park District within 60 days after the audit is delivered to the City. o Agreement shall commence January 1, 2019 and automatically renew for
one year terms unless one of the parties terminates this Agreement.
The second reading to be held on Monday, August 20th, 2018 at 6:30 o’clock p.m. in the City Council Chambers.
RESOLUTION NO. 23R, SERIES OF 2018; APPOINTMENT OF THE ALEDO CIVIC CENTER AUTHORITY BOARD:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN DOHERTY to approve Resolution No. 23R, Series of 2018; Appointment of the Aledo Civic Center Authority Board as presented. A Roll call vote was recorded as follows:
YES: Cooper, Doherty, Holmes, Kopp, Slater, Bertrand, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 24R, SERIES OF 2018; APPROVING PRELIMINARY ENGINEERING SERVICES FOR FEDERAL PARTICIPATION FOR PHASE I – MULTI- USE PATH – S.E. 8TH AVENUE:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN BERTRAND to approve Resolution No. 24R, Series of 2018; Approving Preliminary Engineering Services for Federal Participation for Phase I – Multi-Use Path – S.E. 8th Avenue not to exceed $42,837.52. A Roll call vote was recorded as follows:
YES: Doherty, Holmes, Kopp, Slater, Bertrand, Chausse, and Cooper. NO: None. Motion carried. 7 yeas, 0 nays.
SPECIAL EVENT / STREET CLOSURE: ALEDO MAIN STREET, ANTIQUE DAY’S & CAR SHOW, TO BE HELD ON AUGUST 25, 2018, BETWEEN THE HOURS OF 9:00 A.M. AND 6:00 P.M.:
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN HOLMES to approve the special event / street closure request as presented. A Unanimous voice vote followed in agreement. (Clerks Note: One (1) abstention was voiced by Ald. Chausse.)
STANDING COMMITTEE REPORTS:
A Gas Committee meeting to be held on Monday, August 13th, 2018 at 6:15 o’clock p.m. in the City Council Chambers.
A Finance Committee meeting to be held on Monday, August 13th, 2018 at 6:30 o’clock p.m. in the City Council Chambers.
A Public Property, Streets & Sidewalks Committee meeting to be held on Monday, August 13th, 2018 at 6:45 o’clock p.m. in the City Council Chambers.
OLD BUSINESS: No Report.
NEW BUSINESS:
ALD. Cooper provided a memorandum regarding “Elected Officials Meeting Compensation”. ALD. Cooper requested the City Council consider and evaluate an adjustment to the elected officials compensation from $50.00 dollars for each scheduled meeting actually attended to $75.00 dollars for each scheduled meeting actually attended.
MAYOR Hagloch reported the item could be discussed further at the upcoming Finance Committee meeting on Monday, August 13th, 2018 at 6:30 o’clock p.m. in the City Council Chambers.
ADJOURNMENT:
There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN CHAUSSE that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:00 P.M.
http://aledoil.org/AgendaCenter/ViewFile/Minutes/_08062018-128
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