City of Moline City Council will meet on Tuesday, Nov. 13.
Here is the agenda provided by the council:
Call to Order
Pledge of Allegiance Invocation – Alderman Turner Roll Call
Consent Agenda
be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote.
Approval of Minutes & Appointments Made
Committee-of-the-Whole and Council meeting minutes of November 6, 2018, and the Police Pension Municipal Compliance Report.
Resolutions
1. Council Bill/Resolution 1140-2018
A Resolution authorizing the Planning and Development Department to apply to the Illinois Housing Development Authority for a 2019 Abandoned Residential Property Municipality Relief Program, Round 4 Grant in the amount of $75,000 for the City of Moline; and authorizing City staff to do any and all things necessary to apply for the 2019 Abandoned Residential Property Municipality Relief Program, Round 4 Grant.
Explanation: As demonstrated by the City’s past and current code enforcement activities, there is a continued need for additional code enforcement compliance of abandoned residential structures and additional resources needed to assist with the removal of deteriorated structures within the City. City staff would like to apply for the 2019 Abandoned Residential Property Municipality Relief Program, Round 4 Grant in the amount of $75,000. The funding will provide assistance for eligible uses with abandoned residential properties. Additional documentation attached.
Fiscal Impact: N/A Public Notice/Recording: N/A
2. Council Bill/Resolution 1141-2018
A Resolution authorizing the Planning and Development Department to apply to the Illinois Housing Development Authority for a two-year grant for a Home Accessibility Program (HAP) Round 2, in the amount of $321,000 for the City of Moline; and authorizing the Mayor and City staff to do any and all things necessary to prepare and submit said grant application; and authorizing the Planning and Development Department, upon award of said grant, to manage and operate said program.
Explanation: The City has a list of households waiting to participate in the Community Housing Services Program and is currently working through 40-plus active applications; demonstrating a need for additional resources to assist low income individuals or families in Moline and the surrounding communities. The Home Accessibility Program grant will assist senior citizens and persons with disabilities by funding repairs that will allow homeowners or tenants to remain in their homes in an effort to prevent premature or unnecessary institutionalization. Each eligible applicant would receive assistance up to a maximum of $25,000 and will support the City’s continued partnership with neighboring communities. Additional documentation attached.
Fiscal Impact: Potential Grant Revenue of $321,000 Public Notice/Recording: N/A
3. Council Bill/Resolution 1142-2018
A Resolution enacting a policy statement expressing a commitment to encourage the development of business entities and the hiring of individuals defined as minorities, women and persons with disabilities within the Quad Cities Enterprise Zone upon its designation and certification by the State of Illinois.
Explanation: The Cities of East Moline, Moline, Rock Island and Silvis, the Village of Milan and the County of Rock Island, Illinois (“Jurisdictions”) each have areas within their respective legal boundaries within the Quad Cities Enterprise Zone that are economically distressed. Said areas have a disproportionate number of residents who have suffered pervasive poverty, unemployment, and economic distress related to prolonged economic transformation, shifts of industries throughout the region, and a variety of other factors. These factors have negatively affected areas that would benefit from private sector investments within an enterprise zone.
The Jurisdictions seek designation and certification of the Quad Cities Enterprise Zone by the State of Illinois. Businesses that are owned by minorities, women and persons with disabilities, as defined under the Business Enterprise for Minorities, Women and Persons with Disabilities Act, shall be encouraged to participate within the Enterprise Zone incentive program to benefit them as business owners. Businesses using the Enterprise Zone benefits will be encouraged to hire individuals who are minority persons, women and persons with disabilities as defined under the Act, and will also be encouraged to utilize other businesses that are minority-owned, women- owned, or owned by persons with disabilities as defined under the Act.
Fiscal Impact: N/A Public Notice/Recording: N/A
4. Council Bill/Resolution 1143-2018
A Resolution authorizing the Mayor and City Clerk to execute an agreement with USI Insurance for liability, property and workers’ compensation insurance for a period of one year commencing on December 31, 2018.
Explanation: USI Insurance is the current broker for the City’s liability, property and workers’ compensation insurance. USI has submitted an agreement to provide coverage from December 31, 2018, through December 31, 2019. After reviewing the proposals obtained by USI, staff concurs with their recommendation to switch from Travelers Insurance and Safety National with a proposal costing $927,624 to Insurance Program Managers Group (“IPMG”) for a price of $850,245. Both proposals are greater than the amount budgeted for premiums in 2019. However, the proposal with IPMG also includes third party administration services for workers’ compensation, budgeted at an additional $33,020 in 2019. IPMG’s coverage for the Public Employees Disability Act (PEDA) would also provide an average net savings to the General Fund of $34,876.79. IPMG would also provide appraisals on all City properties and contents, which would otherwise cost approximately $33,000. While only $6,000 is budgeted in the Liability Fund to do a handful of City properties, working with IPMG will allow the City to obtain updated property values all at once. USI aggressively negotiated with IPMG and was able to obtain better pricing, SIRs, coverage amounts and fee waivers. USI’s flat fee of $75,500 will save the City approximately $30,000 compared to a commission-based fee structure. Other benefits of IPMG include a lower workers’ compensation self-insured retention (SIR) of $500,000 compared to the City’s current $750,000, the same or lower SIRs for other lines of coverage, the ability to continue using in-house counsel for most claims, and excess coverage of $10 million per line of coverage, instead of $10 million for all lines. Additional documentation attached.
Fiscal Impact: $871,758 budgeted in the Liability Fund Public Notice/Recording: N/A
5. Council Bill/Resolution 1144-2018
A Resolution amending Council Bill/Resolution No. 1065-2018 to reflect a Revised Loan Amount of $772,620 with Closed Loop Fund, LP for the financing of the purchase of recycling carts.
Explanation: Council Bill/Resolution No. 1065-2018, approved May 8, 2018, authorized the Mayor and City Clerk to execute an Agreement with Closed Loop Fund, LP to finance the purchase of recycling carts, and Closed Loop Fund, LP, accepted the City’s application for zero percent financing in the purchase amount of $859,096. The City’s request for that loan amount was based on more expensive recycling carts, but the City ultimately selected a different cart manufacturer with a lower purchase price of $772,620. Closed Loop has requested that the City provide a revised resolution reflecting the actual amount being loaned of $772,620.
Fiscal Impact: Reduced loan amount; 449-0845-432.06-30, Sanitation Fund/Operating Supplies Public Notice/Recording: N/A
6. Council Bill/Resolution 1145-2018
A Resolution authorizing the Mayor, City Clerk, and City staff to apply to the Illinois Department of Transportation (IDOT) for a Safe Routes to School grant in the amount of $200,000 to construct a sidewalk, ramps and related improvements in the City of Moline; and authorizing the Mayor, City Clerk and staff to do all things necessary to prepare and submit said grant application.
Explanation: In response to City Council direction, staff proposes to submit an application for grant funding in the amount of $200,000 to IDOT for the Safe Routes to School grant program. The grant funds, if awarded, would be used to assist with the construction of a sidewalk, ramps and related improvements proximate to the 1800 block of 48th Street as well as along 18th Avenue between 48th and 53rd Streets. The grant program does not require a local match. This grant application is being prepared and submitted as a cooperative effort between the City of Moline and the Moline-Coal Valley School District, with assistance provided by the Bi-State Regional Commission. However, a local contribution may be necessary if the full amount requested is not awarded. Additional documentation attached.
Fiscal Impact: No local match required. Staff recommends using Motor Fuel Tax Funds or Capital Improvement Funds if the potential grant award is less than total project costs.
Public Notice/Recording: N/A
7. Council Bill/Resolution 1146-2018
A Resolution supporting the Illinois Bicentennial Celebrations.
Explanation: August 26, 2018, marked the 200th anniversary of the adoption of the Illinois Constitution of 1818 at the Kaskaskia Convention. December 3, 2018, will mark the 200th anniversary of the admission of Illinois to the Union as a state. The bicentennial of our statehood is an opportunity to recognize and celebrate the many cultural, economic, academic and political contributions that Illinois and its residents have made to the nation and the world. Commemorations and celebrations will enable and encourage Illinoisans of all ages and backgrounds, together with visitors, to experience Illinois’ 1,298 cities, villages and towns, thereby stimulating the Illinois economy. Our community recognizes the importance of the bicentennial celebration as a way to honor the citizens and the history of our great state, and set a course for success over our next 200 years. Our community, through its various councils, committees and congregations, should work together with the Illinois Bicentennial Commission and the state’s citizens, businesses, and cultural and educational institutions to share our vision and projects to mark the 200th anniversary. Participation in Illinois’ bicentennial celebration is a unique opportunity to honor and showcase the state during this historic time.
Fiscal Impact: N/A
Public Notice/Recording: N/A
8. Council Bill/Resolution 1147-2018
A Resolution authorizing the City Administrator to execute an Employment Agreement between the City of Moline and Robert T. Finney.
Explanation: The City and Robert T. Finney have negotiated a Letter of Agreement for Finney’s temporary employment with the City as the Interim Chief of Police during this transition period. Additional documentation attached.
Fiscal Impact:
Public Notice/Recording: N/A
Weekly pay of $2,596.15 plus housing expenses of $1,700 per month
Omnibus Vote
Non - Consent Agenda
Resolutions
9. Council Bill/Resolution 1148-2018
A Resolution authorizing the Mayor and City Clerk to execute an agreement with Navitus Health Solutions, LLC (“Navitus”) for pharmacy benefit management services for a three-year period commencing on January 1, 2019.
Explanation: As part of the plan to control long-term healthcare costs, Human Resources staff and TrueNorth Companies, the City’s health benefits consultant, conducted a Request for Proposal (“RFP”) process for pharmacy benefit management services. The City was able to separate these services after a new third party administrator was implemented in 2018. Navitus Health Solutions, LLC (“Navitus”) provided the proposal that was most advantageous to the City and in the City’s best interest. Through its prescription rebates and discounts, Navitus is projected to provide a net savings of $103,203 in prescription drug costs to the Active and Retiree Health Funds when compared to the City’s current provider. Additionally, Navitus will provide better reporting and will allow the City’s health benefits consultant to audit their services to enhance transparency. This item will also appear on the City Council Agenda on November 13, 2018 under “Items Not on Consent” due to the time needed to implement and the delay in getting information from the City’s current provider. Additional documentation attached.
Fiscal Impact:
Public Notice/Recording:
Net savings of $103,203 as reflected by an increase of an estimated $32,868 to the Professional/Technical line items split between the Active and Retiree Health Funds, but an estimated total decrease of $136,071 to Health Insurance Claims line items shared by the Active and Retiree Health Funds Need a voting box for this resolution too to be inserted
N/A
First Reading Ordinances
10. Council Bill/General Ordinance 3042-2018
An Ordinance amending Council Bill/Special Ordinance No. 4050-2017, which established a new Quad Cities Enterprise Zone within the Cities of East Moline, Moline, Rock Island and Silvis, Illinois, the Village of Milan, Illinois, and the County of Rock Island, Illinois, to commence January 1, 2019, and which succeeded General Ordinance No. 88-3-2 and its subsequent amendments for the establishment of the original Quad Cities Enterprise Zone; and amending the corresponding Quad Cities Enterprise Zone Intergovernmental Agreement between the Cities of East Moline, Moline, Rock Island and Silvis, Illinois, the Village of Milan, Illinois, and the County of Rock Island, Illinois, by deleting certain territory from and by adding new territory to the Quad Cities Enterprise Zone; and authorizing the Mayor and City Clerk to execute an Amendment to the Enterprise Zone Intergovernmental Agreement between the jurisdictions.
Explanation: The Cities of East Moline, Moline, Rock Island and Silvis, the Village of Milan, and the County of Rock Island, Illinois (collectively, “Jurisdictions”), have adopted ordinances and resolutions establishing and designating the Quad Cities Enterprise Zone ( “EZ”) and have executed an Intergovernmental Agreement between the Jurisdictions to add or delete territory to the EZ. The Illinois Department of Commerce and Economic Opportunity (“DCEO”) has approved and will certify the EZ pursuant to the Illinois Enterprise Zone Act, to commence January 1, 2019. Most recently, the Quad Cities Regional Economic Development Authority Enterprise Zone (“QCREZ”) received approval from DCEO to add Rock Island County territory to the EZ to assist local companies to expand and create new jobs, and it has been determined that said
companies would benefit by staying in the QCREZ during their expansion projects to alleviate issues that may arise in properly receiving zone benefits. The deletion of territory from and the addition of new territory to the EZ boundaries will meet qualifications of the Illinois Enterprise Zone Act, and a public hearing regarding an amendment to delete and add territory to the EZ has been held pursuant to the Act. Additional documentation attached. Consideration is requested to accommodate the EZ schedule for its implementation on January 1, 2019. CONSIDERATION REQUESTED.
Fiscal Impact: N/A
Public Notice/Recording: Pamphlet publication
11. Council Bill/General Ordinance 3043-2018
An Ordinance amending Chapter 8, “BUILDINGS AND OTHER CONSTRUCTION AND BUILDING SERVICES,” of the Moline Code of Ordinances, Section 8-1500(c), “Certificate of Occupancy Deposit,” by repealing subsections (1) and (2) in their entirety and enacting in lieu thereof new subsections (1) and (2) dealing with the same subject matter.
Explanation: Sec. 8-1500(c) of the Code states that a certificate of occupancy (“CO”) deposit must be paid before a building permit will be issued; this requirement applies to all building permit applications for new commercial and residential buildings, additions, remodels or other structures that are intended to be occupied for private or public use unless the project is exempt. The CO deposit is equal to 1% of the total valuation of the project’s construction cost or $250, whichever is greater and is returned to the applicant upon approval of all final inspections and a request for a CO prior to the permit’s expiration date. Per recommendation by the Project Management Team, City staff wishes to remove the requirement for a CO deposit if the building permit application is for a project subject to a City development agreement. In such cases, the development agreement shall be sufficient inducement for the project’s completion, and no incentive under the agreement will be paid unless and until a CO is obtained. In addition, staff wishes to place a maximum of $10,000 on the CO deposit so that the payment requirement is not onerous to applicants of larger scale projects. This amendment will also clarify that the CO deposit exemption that is currently referenced in Sec. 8-1500(c)(1) applies to the types of building permits listed in Sec. 8-1500(e), “Exemptions.”
Staff Recommendation: Approval
Fiscal impact: N/A
Public Notice/Recording: N/A
Goal Impacted: A Great Place to Live
12. Council Bill/General Ordinance 3044-2018
An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by repealing 25th Street, on the east side, from Avenue of the Cities north to the alley located between Avenue of the Cities and 19th Avenue and adding 25th Street, on the east side, from a distance of 115 feet north of Avenue of the Cities.
Explanation: A request for prohibited parking at the above-designated location was reviewed and approved by the Engineering Traffic Committee on October 2, 2018. On November 6, 2018, the Engineering Traffic Committee approved the request to reconsider the distance for prohibited parking at this location so as to alleviate hardship on nearby residents.
Fiscal Impact: N/A Public Notice/Recording: N/A
13. Council Bill/General Ordinance 3045-2018
An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by including the east side of the cul-de-sac of 3rd Street off of 52nd Avenue.
Explanation: A request to prohibit parking at the above-designated location was reviewed and approved by the Engineering Traffic Committee on November 6, 2018.
Fiscal Impact: N/A Public Notice/Recording: N/A
14. Council Bill/General Ordinance 3046-2018
An Ordinance levying a special AD VALOREM TAX within the City of Moline, Illinois, Special Service Area #5 of the City of Moline, Illinois, for the tax levy year 2018, collectible 2019, and enacting an ordinance relating to the same subject matter.
Explanation: On November 15, 2005, the City Council adopted Ordinance No. 4068-2005 establishing a Special Service Area. As provided by the Special Service Area Act, the services are to be provided through a levy of an annual property tax. For 2018, a levy of $132,465 is required to fund the 2019 budget. No public hearing is required as the levy is less than 105 percent of the previous year.
Fiscal Impact: Special services provided will be paid by the property owners within the established Special Service Area #5.
Public Notice/Recordings: This ordinance must be filed with the County Clerk by the last Tuesday in December 2018.
15. Council Bill/General Ordinance 3047-2018
An Ordinance levying a special AD VALOREM TAX within the City of Moline, Illinois, Special Service Area #6 of the City of Moline, Illinois, for the tax levy year 2018, collectible 2019, and enacting an ordinance relating to the same subject matter.
Explanation: On July 15, 2008, the City Council adopted Ordinance No. 4034-2008 establishing Special Service Area #6. As provided by the Special Service Area Act, the services are to be provided through a levy of an annual property tax. For 2018, a levy of $269,225 is required to fund the 2019 budget. No public hearing is required as the levy is less than 105 percent of the previous year.
Fiscal Impact: Special services provided will be paid by the property owners within the established Special Service Area #6.
Public Notice/Recordings: This ordinance must be filed with the County Clerk by the last Tuesday in December 2018.
16. Council Bill/General Ordinance 3048-2018
An Ordinance levying and assessing taxes for the City of Moline, Illinois, for the tax levy year 2018, collectible 2019, and enacting an ordinance relating to the same subject matter.
Explanation: Annually, the city of Moline levies a tax on all real property within the City. It is collectible the following year, and utilized as a revenue source for the budget. The recommended 2018 Tax Levy is $15,698,100. No public hearing is required as the levy is less than 105 percent of the previous year.
Fiscal Impact: The levy must be passed and filed with the County Clerk in order to extend property taxes for the municipal portion of the property tax bill, and will fund a portion of the 2019 budget.
Public Notice/Recording: This ordinance must be filed with the County Clerk by the last Tuesday in December.
17. Council Bill/Special Ordinance 4057-2018
A Special Ordinance providing for the financing by the City of Moline, Illinois for the water main in TIF #7 Airport Business Park, by authorizing issuance of $266,295 in a Revenue Anticipation Note, and purchase of the same by the Water Fund of the City of Moline, Illinois, appropriating monies for said purposes, and authorizing execution of any related documents.
Explanation: On October 23, 2018, City Council directed TIF #7 to borrow $597,075 from Water and WPC Funds in amounts proportionate to the amounts spent on each project within each utility.
Fiscal Impact: $266,295 from the Water Fund Reserves Public Notice/Recording: N/A
18. Council Bill/Special Ordinance 4058-2018
A Special Ordinance providing for the financing by the City of Moline, Illinois for the sewer main in TIF #7 Airport Business Park, by authorizing issuance of $330,780 in a Revenue Anticipation Note, and purchase of the same by the WPC Fund of the City of Moline, Illinois, appropriating monies for said purposes, and authorizing execution of any related documents.
Explanation: On October 23, 2018, City Council directed TIF #7 to borrow $597,075 from Water and WPC Funds in amounts proportionate to the amounts spent on each project within each utility.
Fiscal Impact: $330,780 from the WPC Fund Reserves Public Notice/Recording: N/A
Miscellaneous Business (if necessary) Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names.
Executive Session (if necessary)
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/5182
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