City of Keithsburg Council met January 14
City of Keithsburg Council met Jan. 14.
Here is the minutes provided by the council:
Mayor Pro Tem Bill Pinger opened the meeting at 6:30pm (Mayor Allen Henshaw was absent) Pledge of Allegiance
Alderman Physically Present: Gary Fues, Bill Pinger, Donnie Cox, Ronnie Brock, Don Truitt and Lisa Wessels. Also present: Treasurer-Cindy Diehl; Clerk-Terri Gibson; and Maintenance- George Lyle.
Bill explained he spoke with the city Attorney Marcum Spears and was informed that the council could not vote on any matter listed under “Old Business”. The only way action could be made was if the item was also listed under its normal category as an action item. Bill also explained he would be voting as councilmen rather than Mayor Pro Tem. Gary explained we have an ordinance/code and this agenda layout is the one we have always used, plus we have voted on items carried over to ‘Old Business” in the past with no problems. Gary explained he was willing to take the chance.
Police Protection: City of New Boston’s Police Chief Mike Defrieze was present and explained they are interested in signing a contract with the city for police protection. Chief Defrieze explained in the past we had a contract with them for police coverage while our squad car was not running. Defrieze explained the main issue is that they will not punch a timeclock and/or inform anyone when they will be patrolling in Keithsburg. Gary asked, “if we go into contract and pay a set amount will they work a certain number of hours”? Defrieze explained they have police coverage 6-7 days a week and Keithsburg would have coverage at any time they have coverage, plus if there is a problem, they would have county call them and they would come right away if it is an emergency. Defrieze explained they would not have to radio county when coming to Keithsburg, they would just float back and forth. This contract would not give them jurisdiction outside of the city limits, they would not be able to make traffic stops from here to New Boston. All proceeds from tickets would be collected for the City of Keithsburg. They may want to use our squad car at times. Everyone would still call Mercer County Sheriff’s Department and they would call them out to respond. New Boston is in the works of adding the New Boston Township to their jurisdiction and be able to patrol. Defrieze explained if we sign a contract with them then anyone could call him if we see anything suspicious. Gary explained a lot of people have scanners and will know when they are at post 9 (Keithsburg). Defrieze explained he could be in Keithsburg from New Boston in 6 minutes, but he will not be micromanaged and doesn’t need a set schedule. New Boston’s Mayor Chris Defrieze is thinking the contract would be $1,500.00 monthly for approximately 45-46 hours a week coverage. Gary made motion to sign a contract; Donnie seconded. Lisa-yes; Don-no; Ronnie-no; Bill-no; Donnie-yes; and Gary-yes. Motion not carried.
Campground Bathroom Improvements: Ronnie presented a bid from Gilmour Construction in the amount of $3,750 for installing four (4) vents in the ceiling of each bathhouse, plus install one (1) in the roof of the south bathhouse building. Lisa made motion to accept; Ronnie seconded. Lisa-yes; Don-yes; Ronnie-yes; Bill-yes; Donnie-yes; and Gary-no. Motion carried.
Water and Sewer Operator: Dave Maynard contract has expired. Lisa made a motion to renew Dave Maynard’s contract for another year; Ronnie seconded. Motion carried with all "Yes" votes.
Campground Host: Gary made a motion to hire Carolyn Wuerzburger again as the campground host, Donnie seconded. Motion carried with all "Yes" votes.
MSA Grant Project Updates:
• Wetland Mitigation: The project is shut down for the winter. The seeding and tree planting will be completed in the spring. MSA issued a formal punch list for this project, including some levee repairs due to the use as a haul road. A formal request to extend the date for project completion was sent to the funding agency, moving the final completion date to May 15, 2019.
• Flood Mitigation: Valley had encountered groundwater while excavating for Manhole 105 just east of 4th street. They submitted a dewatering plan on a time and material basis not to exceed $146,000.00 Toppert Jetting Service of East Moline began the installation of the dewatering system on January 7, 2019. Once the dewatering is completed, Valley will resume work, starting at the storm pump station. Dewatering is working at this point.
• Water Tower: Change Order No. 4 has been submitted for an extension to January 31, 2019, plus an increase of $8,310.00 due to discovering there were 2 active water services on the main to be disconnect and they are constructed of transite material.
• Search Grant: No update due to the USDA-RD staff being on furlough because of the partial federal government shutdown.
Public Comments: No comments
1. Motion to accept the minutes from prior meeting: Ronnie made motion to accept; Don seconded. Motion carried with all "Yes" votes.
2. Motion to accept the cash receipts: Gary made motion to accept; Lisa seconded. Motion carried with all "Yes" votes.
3. Motion to accept the cash disbursements (includes reimbursing the fire department $300.00 1⁄2 shop with a hero): Donnie made motion to accept; Gary seconded. Motion carried with all "Yes" votes.
4. Water and Sewer
• Total gallons pumped 1,416,700 with an average of 45,700
5. Streets and Sidewalks: Nothing to report
6. Fire Department Jeremy Malcom presented the following:
• 5 First Responder calls and 1 Fire Call (ammonia leak)
• 2 hours training on trucks and drove all vehicles, plus 2-hour meeting and some work on trucks.
• Ambulance Contract Extension: Bill explained Genesis wants to extend our current contract until December 31, 2019 at the same cost, however he explained it will likely change next year. Lisa made motion to accept; Ronnie seconded. Motion carried with all "Yes" votes.
• (3) Fire Department Member Applications:
o Jennifer Hoogerwerf – Lisa made a motion to accept; Donnie seconded. Motion carried with all "Yes" votes.
o Daphne Truitt- Donnie made a motion to accept; Ronnie seconded. Lisa-yes; Don-abstained; Ronnie-yes; Bill-yes; Donnie-yes; and Gary-yes. Motion carried. o Gary Fues - Lisa made a motion to accept contingent upon approval from the Fire Department; Donnie seconded. Lisa-yes; Don-yes; Ronnie-yes; Bill-yes; Donnie-yes; and Gary-abstained. Motion carried.
• Jeremy also explained a couple of our current members are moving, therefore we are going to be losing some highly skilled members. Daryan Malcom is one of them that is moving, and if we keep her on as an auxiliary, she will continue teaching the monthly training. Council agreed.
7. Police: Nothing to report 8. Campground
• Ronnie presented the council with the following estimate from Bigger Electric Inc.:
o Estimate in the amount of $22,964 to upgrade the electric on the riverfront row to
50A RV which also includes combination quick disconnect boxes for easy removal before high water. Ronnie also explained we could save $6,000 on this project if we installed standard boxes vs. the quick disconnect. Gary suggested raising the pedestals. After much discussion the council decided to install the quick disconnect and not raise the pedestals.
o Estimate in the amount of $3,720.70 to install (4) 50Amp pedestal boxes at North end of campground south side of the North bathhouse. Handicap sites, plus additional campsites by tent area.
Gary made a motion to authorize the electric improvements to row one (river campsites) $22,964 and install the (4) additional 50Amp campsites by the tent/handicap area $3,720.70 for a total of $26,684.70 to be paid out of the campground checking, Donnie seconded. Motion carried with all "Yes" votes.
o Bigger Electric Inc. had also submitted an estimate to install 30A/50A boxes and new posts in second row. Due to lack of funds the council decided to hold off on this part of the improvements for right now.
9. Zoning: No comments
10. Resolutions and Ordinances
• Motor Fuel Tax audit was conducted last month for the following years: 2014, 2015, 2016, 2017 and 2018. There were numerous forms that had to be revised and/or filed for the prior years but the only one that required council approval was for 2014. Gary made a motion to approve a resolution for 2014 in the amount of $1,704.39, Ronnie seconded. Motion carried with all "Yes" votes.
11. Other Business
• Terri ordered a new city seal from St. Paul Stamp Works, Incl and cost $56.92 with shipping. The new seal is a rubber stamp (old stamp was an impression stamp which does not appear on faxes and scans). The Noah’s Ark graphic has been removed, therefore it requires city council approval for the new stamp. Lisa made motion to accept; Donnie seconded. Motion carried with all "Yes" votes.
• Replace 3 windows at City Hall and downsize to 3’x 4’ (2-Councilroom and 1-Cindy’s Office): Ronnie presented an estimate from Gilmour Construction in the amount of $2,875.00. Gary made motion to accept; Lisa seconded. Motion carried with all "Yes" votes.
• Replace all the Lights with LED in both offices at City Hall: Ronnie presented an estimate from Bigger Electric Inc. in the amount of $1,544.60. Gary made motion to accept; Donnie seconded. Motion carried with all "Yes" votes. Plus, the council would like a bid to replace the lighting in the council room.
Donnie made motion to adjourn, Gary seconded, accepted by all.