Moline City Council met March 12.
Here is the agenda provided by the council:
Call to Order
Pledge of Allegiance
Invocation – Alderman Parker
Roll Call
Consent Agenda
All items under the consent agenda will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote.
Approval of Minutes & Appointments Made
Committee-of-the-Whole and Council meeting minutes of March 5, 2019, and appointments made during Committee-of-the-Whole on March 12, 2019.
Second Reading Ordinances
1. Council Bill/General Ordinance 3005-2019
An Ordinance amending Chapter 9, “BODY ART CODE,” of the Moline Code of Ordinances, by amending its title to “BODY ART AND MASSAGE CODE,” and by enacting one new Article VI, entitled “MASSAGE ESTABLISHMENTS.”
Explanation: Illicit massage establishments can act as fronts for human trafficking. Law enforcement can be denied entry when seeking to investigate due to the lack of a municipal ordinance governing massage establishments. To facilitate better enforcement and to crack down on suspected sex traffickers, massage establishments located in the City of Moline will be required to be licensed and comply with the new Article VI of the Body Art and Massage Code. The licensing fee for a massage establishment license will be $50 per year.
Fiscal Impact: $50 per massage establishment annually Public Notice/Recording: N/A
2. Council Bill/General Ordinance 3006-2019
An Ordinance amending Chapter 22, “OFFENSES – MISCELLANEOUS,” of the Moline Code of Ordinances, Section 22-4100, “UNLAWFUL USE OF WEAPONS,” by repealing subsection (a)(3) in its entirety and enacting in lieu thereof one new subsection (a)(3) dealing with the same subject matter.
Explanation: Section 22-4100(a)(3) of the Code prohibits a person from knowingly possessing or carrying a switchblade knife on any public property or public right of way within the City. A switchblade knife, also known as an automatic knife, is defined by the Code as having a blade that opens automatically by hand pressure applied to a button, spring or other device in the handle of the knife. Public Act 100-0082, effective August 11, 2017, amended the Criminal Code of 2012 to provide an exemption from the prohibition on sale, manufacture, purchase, possession or carrying of a switchblade knife to a person who possesses a currently valid Firearms Owner’s Identification Card (FOID) previously issued in said person’s name by the Department of State Police or to a person or an entity engaged in the business of selling or manufacturing switchblade knives. Amending Section 22-4100(a)(3) to allow a person to possess or carry a switchblade knife on public property or public right of way if said person possesses a valid FOID card will mirror the State’s amendment. The attachment to this item is a redline version of Section 22-4100(a)(3) to show proposed changes. Additional documentation attached.
Fiscal impact: N/A Public Notice/Recording: N/A
3. Council Bill/General Ordinance 3007-2019
An Ordinance amending Chapter 35, “ZONING AND LAND DEVELOPMENT,” of the Moline Code of Ordinances, Sec. 35-3108, by enacting one new subsection (b), “ESTABLISHED FRONT YARD SETBACK EXCEPTION,” and renaming the current subsection (b) as subsection (c).
Explanation: Properties developed before 1991 within residential districts may not meet the current front setback requirements of 25’. Additions to these properties and/or new infill construction within the 25’ front yard setback are currently prohibited. Consequently, new houses could have a different setback than adjacent or neighboring structures, negatively affecting the cohesive appearance of the block face. The proposed amendment will permit for a front setback less than the required 25’ if it matches 40% of the existing setbacks of the block face with 5 or more lots. If there is no consistency among the block face, the average of the front setback can be used.
Fiscal Impact: N/A
Public Notice/Recording: Public hearing was held during the January 23, 2019 Planning Commission Meeting
4. Council Bill/Special Ordinance 4007-2019
A Resolution repealing Special Ordinance No. 804 establishing a policy governing special events in the City of Moline, Illinois, and formation of a special event committee; and authorizing the establishment of a new special event policy.
Explanation: The public health, safety, and welfare of the residents of Moline require the regulation of special events within the City. Accordingly, special events involving the use of City streets, parking lots, and other City owned properties, as well as City staff support, may be permitted in the City only upon approval of the Special Event Committee and/or Mayor and City Council. Special Ordinance No. 804 establishing a policy governing special events in the City and the formation of a special event committee was adopted March 1997, and the policy is outdated. The Special Event Committee seeks Council approval of a new special event policy detailing guidelines and processes to aid event coordinators wishing to hold events within the City. Additional documentation attached.
Fiscal Impact: N/A Public Notice/Recording: N/A
Resolutions
5. Council Bill/Resolution 1022-2019
A Resolution authorizing the Mayor and City Clerk to execute a contract with Tri City Blacktop Inc. for Project #1321, 2019 Seal Coat Program for the amount of $256,490.20.
Explanation: Bids were opened and publicly read on February 12, 2019 for Project #1321, 2019 Seal Coat Program with the following results:
$256,490.20 Tri City Blacktop Inc.
$297,559.00 Brandt Construction Co.
Tri City Blacktop Inc. submitted the lowest responsible and responsive bid. Additional documentation attached.
Public Notice/Recording: N/A
6. Council Bill/Resolution 1023-2019
A Resolution authorizing approval of Change Order #1 with Walter D. Laud Inc., for Project #1308, 27th Avenue Reconstruction, East of 16th Street for a credit of $4,559.00.
Explanation: The 2019 Infrastructure Improvement Program includes the asphalt reconstruction of 27th Avenue, East of 16th Street. Walter D. Laud Inc., is under contract for the work and proposes to reconstruct with concrete instead of asphalt for a credit of $4,559.00. Staff finds this proposal to be in the best interest of the City and recommends approval. Additional documentation attached.
Public Notice/Recording: N/A
7. Council Bill/Resolution 1024-2019
A Resolution authorizing approval of a sole source purchase of three (3) Flygt pumps from Electric Pump for the Heritage Sanitary Sewer Lift Station for the amount of $100,934.79 and authorizing the Utilities General Manager to execute any necessary documents for purchase of said pumps.
Explanation: The Heritage lift station is one of three major stations, which pumps wastewater from the southeast parts of Moline, as well as parts of East Moline, and is part of the Rock River Regional Sanitary Sewerage System. City staff has a three-part plan to upgrade the station. Part one was completed in 2017 and included replacement and enhancement of pump controls in conjunction with fiber optic cable installation to the station. Part two of the plan includes replacement of the pumps at this station. The station is a high maintenance area as pump plugging/fouling has increased significantly in the last five years. Replacement pumps are proposed to be equipped with cutting edge chopper impellers. In 2020, staff intends to complete the final stage of improvements by replacing wet well piping within the station. The Public Works Department has standardized to Flygt pumps in all storm and sanitary sewer lift stations as well as at both treatment plants due to their longevity and reliability. Staff recommends continued use of Flygt pumps. Flygt’s exclusive representative for our region is Electric Pump. Staff recommends purchase of the three pumps with chopper style impellers from Electric Pump for an amount not to exceed $100,934.79. Additional documentation attached.
8. Council Bill/Resolution 1025-2019
A Resolution authorizing the IT Manager to enter into an agreement with Surdex Corporation for the 2019 Aerial Mapping Project at a cost of $19,350.
Explanation: The City's IT staff has participated in a consortium of local governments, known as the Bi-State Regional Commission Greater Quad Cities Region 2019 Aerial Mapping Project, in order to reduce the cost of acquisition for updated orthophotography & LIDAR. Bi-State Regional Commission published an Request for Proposals for the entire scope of work in October of 2018. Surdex Corporation submitted the lowest cost proposal for the project and is contracting separately with all participating agencies for customized sets of deliverables. This data is beneficial to all departments and will enhance the City's GIS capabilities. A consultant was hired by the consortium to manage the project, conduct prerequisite work, and ensure data accuracy independent of the vendor at an additional cost of $1,980.00, for a total cost of $21,330.00. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $19,350: $15,000 budgeted in account #443-0895-417.07-02; $4350 from IT Reserves
Public Notice/Recording: N/A
Goals Impacted: Improved City Infrastructure & Facilities; Financially Strong City
9. Council Bill/Resolution 1026-2019
A Resolution authorizing the Mayor and City Clerk to execute an Agreement between the City of Moline, Illinois, and the Quad Cities Chamber of Commerce Inc. for the City’s administration and management of the Moline Centre Main Street Program and Special Service Areas #5 and #6, and the Chamber’s responsibilities for event sponsorship and marketing for Moline Centre events; and terminating the existing agreement between the parties authorized by Resolution No. 1094-2013.
Explanation: The Moline Centre Main Street Program became a division of the City in 2010 (by General Ordinance No. 3029-2010). By agreement between the City and the Chamber, the Main Street Program operations, as well as administration of operations for Special Service Areas #5- Bass Street Landing and Special Service Area #6- Downtown, were transferred to the Chamber in 2013 (by Resolution No. 1094-2013). The City and Chamber wish to terminate the existing agreement so as to reorganize the Main Street Program and the management of Special Service Areas #5 and #6 and to transfer administration and operation duties back to the City. The Chamber will be responsible for 1) retaining existing sponsorships and securing new sponsorships for Moline Centre events at a commission percentage of actual sponsorship amounts received by the City; 2) developing and implementing marketing plans by providing event information for current Moline Centre events and additional events upon mutual agreement of the parties; and 3) providing event-related content to the City for web and social media accounts. The term of the agreement will commence on the last date of signature by the parties and will end on March 1, 2020, unless extended by written agreement of the parties. Additional documentation attached.
Fiscal Impact: To be determined Public
Notice/Recording: N/A
Omnibus Vote
Non - Consent Agenda
Second Reading Ordinances
10. Council Bill/General Ordinance 3008-2019
An Ordinance amending Chapter 2, “ADMINISTRATION,” of the Moline Code of Ordinances, by repealing Section 2-3203, “CITY ATTORNEY,” in its entirety and enacting in lieu thereof one new Section 2-3203, “CORPORATION COUNSEL,” dealing with the same subject matter; and establishing that any reference of “city attorney” in the Moline Code of Ordinances shall have the same meaning as the term “corporation counsel.”
Explanation: To facilitate flexibility and efficiency to provide for the manner by which legal services are provided for the City, the City Council will amend the Administration Code, Chapter 2, of the Moline Code of Ordinances. To this end, the proposed language for an amendment of the Administration Code will allow for a full-time City employee or an outside attorney or law firm to act as counsel for the City. If the corporation counsel is not a full-time City employee, the position shall be considered an independent contractor.
Fiscal Impact: To be determined
Public Notice/Recording: N/A
Resolutions
11. Council Bill/Resolution 1027-2019
A Resolution authorizing the City Engineer to execute a Proposal for Trail Alternatives Analysis with Sam Schwartz Consulting, LLC to provide planning and engineering services related to analyzing bike trail Berg alternatives on a time and material basis for the estimated cost of $30,912.00.
Explanation: The City Council recently directed City staff to engage a consulting firm to review options and make recommendations for the location of a bike path between 7th Avenue and either the new I-74 bridge or the Mississippi River. With assistance from the Illinois bicycling community, staff identified four firms with experience in this type of work. Staff found Sam Schwartz Consulting to be the most qualified firm to perform the analysis based on their extensive history with this type of work, and their past history with the City of Moline. Schwartz was a member of the Moving Moline Forward consulting team, and a member of the Schwartz team assigned to this project and was the primary author of the River-to-River Corridor Study.
Renew Moline and City staff recently met with the Schwartz team to discuss the goals, objectives, and challenges of the project. Schwartz proposes to provide consulting services on a time and material basis for the estimated cost of $30,912.00. Staff reviewed the proposal and finds it to be reasonable given the scope of the work required. Please note the Committee-of-the-Whole explanation language has the Mayor and City Clerk executing the agreement, but the proposal was set up for the City Engineer to sign therefore the Council Bill language reflects this language. Additional documentation attached.
Fiscal Impact: $100,000.00 is budgeted in 2019 in Account #510-9957-438.03-22, Capital Improvement Fund, Professional/Technical
Public Notice/Recording: N/A
12. Council Bill/Resolution 1028-2019
A Resolution authorizing the Mayor and City Clerk to enter into a five- year Intergovernmental Support Agreement (IGSA) Between the United States and City of Moline for Rock Island Arsenal Refuse and Recycle Removal and Disposal.
Explanation: The Rock Island Arsenal is seeking a partner that can provide refuse and recycling removal and disposal on a regular basis. Weekly curbside collection of solid waste and recycling, special pickups, servicing of exterior trash receptacles and includes all RICWMA services (household hazardous materials drop off, electronic waste drop off, etc.). Moline will provide both solid waste and recycling carts. Rock Island will collect solid waste. Midland Davis will collect recycling. Moline will service exterior trash receptacles and dumpster(s) used for the exterior trash receptacles and solid waste dropoffs. Moline is also the lead organization on the IGSA and will handle all administration/oversight of the agreement. The IGSA is for 5 years with an annual 2% increase based on current Consumer Price Index and the City will be paid on a quarterly basis, in accordance with the following schedule:
Additional documentation attached.
Fiscal Impact: Building a partnership that grows Moline’s financial base by expanding customers.
Public Notice/Recording: N/A
First Reading Ordinances
13. Council Bill/Special Ordinance 4009-2019
A Special Ordinance granting a variance to Chapter 21, “NUISANCES IN GENERAL,” of the Moline Code of Ordinances, Section 21-1100 (18), to permit Kraemer North America to proceed with construction that includes the removal of the westbound I-74 bridge structure over 7th Avenue at night and authorizing the Public Works Director to unilaterally revoke the variance, if necessary.
Explanation: Chapter 21, “NUISANCES IN GENERAL,” of the Moline Code of Ordinances, Section 21- 1100(18) prohibits the use of heavy equipment for construction purposes within 500 feet of residential properties between 9:00 p.m. and 6:00 a.m. The removal of the westbound I-74 bridge structure over 7th Avenue is tentatively scheduled to begin on April 1, 2019 and is expected to last for three weeks. Kraemer proposes to perform the removal work at night to minimize the disruption to traffic and requests permission to vary from the nuisance requirements of the Code of Ordinances.
Fiscal Impact: N/A Public Notice/Recording: N/A
Miscellaneous Business (if necessary) Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names.
Executive Session (if necessary)
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/5418