City of Moline Committee of the Whole met Aug. 27.
Here is the minutes provided by the committee:
PRESENT: Mayor Stephanie Acri (Chair)
Alderman Scott Williams (Ward 1)
Alderman David Parker, Jr. (Ward 2) ~ electronically
Alderman Mike Wendt (Ward 3)
Alderman Richard “Dick” Potter (Ward 4)
Alderman Sam Moyer (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Sonia Berg (Alderman At-Large)
ABSENT: Alderman Mike Waldron (Ward 7)
STAFF: Lisa Kotter, City Administrator
Janine Hollembaek Parr, City Clerk
J.D. Schulte, Public Works Director
Alison Fleming, Human Resources Manager
Don Goff, Information Technology Manager
Bryon Lear, Library Director
Darren Gault, Chief of Police
Jeff Snyder, Fire Chief
Scott Hinton, City Engineer
Randi Haley, Interim Finance Director
Jeff Anderson, City Planner
Ryan Berger, Land Development Manager
Leah Miller, Human Resources Specialist
Alex Stanko, Sewer Collection System Manager
Rodd Schick, Municipal Services General Manager
Fire personnel
OTHERS: Derke Price, Ancel Glink
Sarah Hayden, The Dispatch
Resident Pat Flaherty
Resident Jerry Miller
Fire family and friends
Mayor Acri called the meeting to order at 6:00 p.m. in Council Chambers.
Oath of Office
Oath of office for probationary appointment as Firefighter to Collin Welker effective August 26, 2019.
Mayor’s Board Appointments (Approval)
Mayor’s appointment of Alderman Sam Moyer and reappointment of Alderman Mike Wendt as Council representatives to the Project Management Team (PMT) to run concurrently with the aldermanic seat. A motion was made by Alderman Parker to approve. Seconded by Alderman Schoonmaker. Motion passed unanimously.
Mayor’s appointment of Andrew Greenlee as community representative to the Project Management Team (PMT) for a full four-year term to expire May 31, 2023. A motion was made by Alderman Wendt to approve. Seconded by Alderman Potter. Motion passed unanimously.
Mayor’s appointment of Tilford Flowers and reappointment of Laura Ford to the Fire and Police Commission for a full 3-year term to expire May 31, 2022 and May 31, 2021 respectively. A motion was made by Alderman Schoonmaker to approve both the appointment and reappointment. Seconded by Alderman Berg. Motion passed unanimously.
Mayor’s appointment of Victoria Graves and Ashley Pankey to the Plan Commission for full 6-year terms to expire June 30, 2025. A motion was made by Alderman Berg to approve. Seconded by Alderman Schoonmaker. Motion passed unanimously. A motion was made by Alderman Wendt to approve Pankey’s appointment. Seconded by Alderman Berg. Motion passed unanimously.
Mayor Acri provided a brief biography of each of the new board members.
Mayor’s Board Appointments (Informational)
Mayor’s appointment of Alderman Sonia Berg to join her as the Council liaisons to the Moline – Coal Valley School Board.
Mayor’s appointment of Alderman Sam Moyer to serve as the Council liaison to the Moline Public Art Steering Committee.
Questions on the Agenda
Alderman Wendt, seconded by Alderman Potter, moved to allow the electronic attendance of Alderman Parker due to illness. Motion passed unanimously.
Agenda Items
1. A Resolution authorizing the Mayor and City Clerk to amend the current agreement with International City Management Association Retirement Corporation (ICMA-RC) to include the Chief of Police in the 401(a) plan agreement. Leah Miller, Human Resources Specialist, explained that ICMA-RC administers retirement savings plans on behalf of the City. The amendment allows the Chief of Police to participate in lieu of participating in the Police Pension Fund. A motion was made by Alderman Potter to approve. Seconded by Alderman Berg. Motion passed unanimously.
2. A Resolution authorizing the purchase of Submersible Pumps, Controls, and Installation Services for the Walmart Sanitary Sewer Pumping Station from Electric Pump Inc. for the amount of $45,969; and authorizing the Utilities General Manager to execute any necessary documents for purchase of said pumps. Alex Stanko, Sewer Collection System Manager, indicated that the Walmart Sanitary Sewer Pumping Station was constructed in 1996 and serves the area west of 38th Street and south of John Deere Road. The components of the lift station are at the end of their useful life and are in need of replacement. City staff published a Request for Proposal (RFP) for this work and the only proposal received was from Electric Pump Inc. This replacement ensures the ability to serve this area into the future. Replacement components are corrosion resistant and updated controls will allow for more efficient operations and maintenance, especially during power interruptions. The 2019 Budget includes funds in the amount of $40,000, and staff recommends Water Pollution Control (WPC) fund reserves for the remaining portion of this purchase. A motion was made by Alderman Wendt to approve. Seconded by Alderman Potter. Motion passed unanimously.
3. A Resolution ratifying the action of the City Clerk and Mayor amending Council Bill/Resolution No. 1065-2019 which previously authorized the Mayor and City Clerk to apply for a highway permit and execute the necessary forms in conjunction with the Quad Cities Marathon & Road Race, sponsored by the Quad Cities Running Club, scheduled for Sunday, September 22, 2019. Derke Price, Corporate Counsel, stated that by Council Bill 1065-2019, the City Council authorized the Mayor and City Clerk to apply to the Illinois Department of Transportation (“IDOT”) for a highway permit and to execute the necessary forms in conjunction with the Quad Cities Marathon & Road Race, sponsored by the Quad Cities Running Club, scheduled for Sunday, September 22, 2019. IDOT previously advised the City to apply for westbound closures but has now determined that eastbound closures are appropriate and, therefore, requires that the City provide a corrected Council Bill/Resolution seeking eastbound closures. Due to the timing requirements imposed by IDOT, the City Clerk prepared an amended version of Council Bill/Resolution No. 1065-2019, and the Mayor and City Clerk executed the amended version of Council Bill/Resolution No. 1065-2019. Ratification of the actions of the City Clerk and the Mayor in preparing, executing and delivering to IDOT the revised Council Bill/Resolution No. 1065-2019 seeking eastbound closures is requested of the City Council. A motion was made by Alderman Schoonmaker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
4. An Ordinance amending Chapter 35, “ZONING AND LAND DEVELOPMENT,” of the Moline Code of Ordinances, Section 35-3201, “BULK STANDARDS,” subsection (b), “MAJOR ACCESSORY STRUCTURES,” by repealing said subsection in its entirety and enacting in lieu thereof one new subsection (b) dealing with the same subject matter. Ryan Berger, Land Development Manager, shared that the City’s current Code bases the maximum lot coverage of accessory structures on the size of the rear yard only. The proposed change would provide an overall building lot coverage percentage allowed for all structures on the lot. This would allow larger lots to have multiple accessory structures. Additionally, smaller lots in traditional neighborhoods that are 50’ x 150’ should be able to have a two-car garage as opposed to a one-car garage. Safeguards regarding maximum size per structure, placement distances, and setbacks still apply. A motion was made by Alderman Wendt to approve. Seconded by Alderman Berg. Motion passed unanimously.
5. A Resolution authorizing the Mayor and City Clerk to execute and attest to an application for funding under the Rock Island County Waste Management Agency (RICWMA) for the Solid Waste Assistance Grant (SWAG) Program (FY20) in the amount of $32,612; and authorizing City staff to do all things necessary to complete and submit said application. Rodd Schick, Municipal Services General Manager, explained that the Rock Island County Waste Management Agency awards grants to participating agencies based on their populations. The grants are to help with waste reduction and to facilitate and promote recycling. The City will use said funds for Keep Moline Beautiful activities, The Great American Cleanup, neighborhood cleanups, Earth Week activities, and to administer the City-wide recycling program. The agency awards the grant using a formula of $0.75 per resident; Moline’s maximum grant eligibility is calculated on a population of 43,483 for a maximum grant of $32,612.25. A motion was made by Alderman Schoonmaker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
6. A Resolution authorizing the purchase, installation, repair and/or replacement of streetscape elements in an amount up to $30,000 for the Olde Towne Business District from the FY2019 budget. Jeff Anderson, City Planner, indicated that the City Council budgeted $30,000 for the Olde Towne Business District in the FY2019 budget for the purpose of refurbishing and improving streetscape elements. This Spring, the City directed staff and Alderman Williams to meet with business operators and property owners in the Olde Towne Business District for the purpose of obtaining input on the proposed streetscape refurbishment and improvement. Alderman Williams and staff met with business operators and property owners, obtained input on streetscape refurbishment and improvement, and is now recommending the purchase and installation of trees and associated costs for planting in the Olde Towne Business District in an amount not to exceed $30,000. In order to align and expedite streetscaping in both the Uptown and Olde Towne Districts, this item will also appear on the City Council Agenda on August 27, 2019, under “Items Not on Consent” for first reading. A motion was made by Alderman Berg to approve. Seconded by Alderman Williams. Motion passed unanimously.
7. An Ordinance amending Chapter 25, “PLANNING AND DEVELOPMENT,” of the Moline Code of Ordinances, Section 25-2100, “OFFICIAL COMPREHENSIVE PLAN; ADOPTED; TERRITORIAL APPLICATION,” by amending the Official Comprehensive Plan as follows: by adopting and adding new text at Appendices Adopted, page 1; and by adopting and adding to the Appendices Adopted a new Appendix Q entitled “Avenue of the Cities Corridor Plan.” City Planner Jeff Anderson stated that approval of this Council bill will amend the City’s Official Comprehensive Plan by adding a new Appendix thereto entitled the Avenue of the Cities Corridor Plan. The development of this plan was initiated by a City Council Priority to develop a corridor plan for the Avenue of the Cities. Given this priority, staff sought and the City was awarded a grant by the Illinois Department of Transportation (IDOT) for the development of said plan. Goals of the Plan focus on supporting increased economic activity, improving safety and access for multiple transportation modes, and adding value to corridor properties and right-of-way through enhanced aesthetics and context sensitive design. The Plan includes an Implementation Matrix that contains a series of action items to effectively implement the Plan’s recommended strategies and actions. Following a public hearing held by the Moline Plan Commission, the Commission unanimously passed a motion recommending that the City Council adopt the Plan as an amendment to the City’s Official Comprehensive Plan. Anderson presented highlights of the Avenue of the Cities Corridor Plan (attached). A motion was made by Alderman Wendt to approve. Seconded by Alderman Schoonmaker. Alderman Schoonmaker praised the staff’s engagement of stakeholder input in the plan. Alderman Wendt expressed support of consistent implementation of the plan. Alderman Potter noted benefits and opportunities provided by the Plan. Motion passed unanimously.
8. A Resolution authorizing the City Engineer to execute an Overpass Agreement with the BNSF Railway Company to allow construction to proceed on the Skybridge between the Multi Modal Station and Centre Station. Scott Hinton, City Engineer, shared that the Skybridge between the Multi Modal Station and Centre Station will cross over property owned by the BNSF Railroad. As such, the City of Moline must enter into an Overpass Agreement before the BNSF will allow the use of its property. The Overpass Agreement provides for the following:
The City will pay a $2,000 Administrative Fee to the BNSF to process the Agreement.
The BNSF approves the project plans for the Overpass (Exhibit A).
The City and the BNSF will enter into an Easement Agreement (Exhibit B) to allow the Overpass to remain over BNSF property. The City will pay the BNSF $2,796 for the easement.
The BNSF will grant a Temporary Construction License at no cost to the City to allow the Overpass to be constructed (Exhibit A-1).
The City and the BNSF will enter into a Memorandum of Easement (Exhibit B-1) to allow the Overpass to remain over BNSF property.
The City agrees that the Contractor will abide by the terms included in the Contractor Requirements (Exhibit C). Among the terms:
o The contractor will execute an Agreement between the BNSF and the contractor (Exhibit C-1) through which the contractor provides Railroad Protective Liability Insurance coverage, indemnifies the BNSF from any liability arising from the contractor’s work, and agrees to certain levels of insurance coverage.
o The contractor shall notify the BNSF’s Manager of Public Projects prior to the start of work.
o All contractor employees shall complete the BNSF’s Engineering Contractor Safety Orientation before entering BNSF property and follow all BNSF safety requirements.
o The contractor shall contact the BNSF’s Roadmaster to schedule railroad flaggers whenever work will take place within 25’ of the center of the track.
The City agrees to reimburse the BNSF for costs related to railroad flaggers (Exhibit D).
The BNSF provides final, written approval for the Overpass to be constructed and to occupy air space over BNSF property (Exhibit E).
The contractor’s bid includes $77,000 to fund what is anticipated to be approximately $65,000 in costs for railroad flaggers and insurances. A motion was made by Alderman Berg to approve. Seconded by Alderman Potter. Change order risk is low, however some costs cannot be determined beforehand. The City is responsible for reimbursing the railroad for the cost of railroad flaggers. The BNSF has provided an estimate, however the City expects the actual cost to be lower. Alderman Wendt inquired about amendment of the agreement, and Hinton explained that the agreement is non-negotiable. The BNSF has the authority. Motion passed unanimously.
9. A Resolution authorizing the City of Moline to request that the State of Illinois and the Illinois Department of Transportation take all steps necessary to include quiet zones at all intersections in Moline; and to incorporate into the Illinois Passenger Rail (IPR) Chicago to Quad Cities project the design and construction of the relocation of Moline’s 50th Street Storm Water Pump Station from the Iowa Interstate Railroad property. Lisa Kotter, City Administrator, explained that the Federal Government has committed $177 million dollars and the State of Illinois has identified $225 million dollars for passenger rail improvements. The City of Moline is requesting that the State of Illinois and Illinois Department of Transportation take all steps necessary to include quiet zones at all intersections in Moline to perpetuate it’s revitalized downtown; and incorporate into the Illinois Passenger Rail (IPR) Chicago to Quad Cities project the design and construction of the relocation of Moline’s 50th Street Storm Water Pump Station from the Iowa Interstate Railroad property to facilitate access for the construction of the passenger railway. A motion was made by Alderman Wendt to approve. Seconded by Alderman Berg. Kotter explained the standard protocol. Motion passed unanimously.
10. Other. At the August 13, 2019, Committee-of-the-Whole meeting, Animal Aid representative Kenneth Sanders requested that Council approve the waiving of permitting fees to be incurred during the relocation of the non-profit organization. City Administrator Lisa Kotter stated that it is the recommendation of staff that the fees not be waived, as all organizations, including not-for-profits, pay permit fees.
11. Other. City Administrator Lisa Kotter explained that Alderman Williams received a resident request for live amplified music at Mercado on Fifth to end earlier. This Friday night special event runs June through September from 7:00-9:45 p.m. at 5th Avenue and 11th Street. There have been no calls or formal complaints to the Police Department. Staff will review the issue and return with a recommendation before next spring.
Public Comment
Resident Jerry Miller, 4411 34th Avenue, addressed Council about the reconstruction of 34th Avenue and the diligence of Laud Construction Company and City employee Scott Green. Mr. Miller stated that it was a very positive project and thanked the City for this improvement.
Pat Flaherty, owner of the property at 1534 36th Avenue, requested a permit to allow upgrade and replacement of his septic system, rather than having to connect to City services, due to the high cost differential. Mayor Acri stated that Council will look to staff to provide more information.
The meeting adjourned at 7:07 p.m.
https://www.moline.il.us/ArchiveCenter/ViewFile/Item/5777
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