Rock Island City Council met Oct. 14.
Here is the agenda provided by the council:
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Moment of Silence
5. Public Comment
6. Minutes of the September 23, 2019 meeting.
Motion whether or not to approve the minutes as printed.
7. Update Rock Island by Mayor Thoms
8. Proclamation declaring October 13 through October 19, 2019 as Freedom from Workplace Bullies Week.
9. Proclamation declaring October 21 through October 27, 2019 as Kiwanis Week.
10. Proclamation declaring October 24, 2019 as World Polio Day.
11. Proclamation declaring Sunday, October 27, 2019 as Pastor Stacie Fidlar, Community Pastor Day.
12. Presentation of the August 2019 Keep Rock Island Beautiful Award
13. Presentation of the 2019 Labor Day Parade Awards
14. A Special Ordinance establishing a school bus parking zone of 65 feet in length on 42nd Street adjacent to Longfellow Elementary School between 7th and 8th Avenues when school is in session.
Motion whether or not to consider, suspend the rules, and pass the ordinance.
Roll Call vote is needed.
15. Claims
a. Report from the Human Resources Department regarding payment in the amount of $15,947.58 to David Morrison of Rock Island, IL for legal services rendered from August 29, 2019 through September 29, 2019.
b. Report from the Information Technology Department regarding payment in the amount of $39,615.84 to Promevo, LLC of Burlington, KY for the Google G-Suite system annual renewal and support maintenance.
Motion whether or not to accept the reports and authorize payment as recommended for Claims items a and b.
Roll Call vote is needed.
c. Report from the Public Works Department regarding payment in the amount of $10,292.33 to Crawford Company of Rock Island, IL for a sewer lateral repair at 1845 44th Street.
d. Report from the Public Works Department regarding payment in the amount of $14,421.06 to Crawford Company of Rock Island, IL for a sewer lateral repair at 2336 38th Street.
e. Report from the Public Works Department regarding payment in the amount of $28,576.16 to Crawford Company of Rock Island, IL for a sewer lateral repair at 2840 30th Avenue.
f. Report from the Public Works Department regarding payment #24 in the amount of $617,029.50 to Civil Constructors Inc. of East Moline, IL for the Water Filtration Facility Project for services provided from August 15, 2019 through September 19, 2019.
Motion whether or not to accept the reports and authorize payment as recommended for Claims items c through f.
Roll Call vote is needed.
g. Report from the Public Works Department regarding a change order to the Wastewater Treatment Plant Aeration Diffuser Replacement/Cleaning Project and payment in the amount of $60,332.00 to Environmental Dynamics International of Columbia, MO for the change order.
Motion whether or not to approve the change order and authorize payment as recommended.
Roll Call vote is needed.
16. Claims for the weeks of September 13, 2019 through September 19, 2019 in the amount of $339,621.12, September 20, 2019 through September 26, 2019 in the amount of $691,734.06, September 27, 2019 through October 3, 2019 in the amount of $301,454.92, and October 4, 2019 through October 10, 2019 in the amount of $1,161,890.50; and payroll for the weeks of September 9, 2019 through September 22, 2019 in the amount of $1,514,581.83 and September 23, 2019 through October 6, 2019 in the amount of $1,476,332.71.
Motion whether or not to allow the claims and payroll.
Roll Call vote is needed.
17. Report from the Police Department regarding bids for the Uniform and Equipment contract, recommending the bids be awarded to Uniform Den Inc. for those items designated in Group A; to Ray O'Herron Company for those items designated in Group B and Group C; and to Lawmen's and Shooters' Supply Inc. for those items designated in Group D.
Motion whether or not to award the bids as recommended for two year contracts beginning January 1, 2020 and authorize the City Manager to execute the contract documents.
Roll Call vote is needed.
18. Report from the Police Department regarding bids for the Dry Cleaning contract, recommending the bid be awarded to Burke Cleaners in the amount of $8,519.00 for a one year contract beginning January 1, 2020.
Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
19. Report from the Public Works Department regarding a Request for Qualifications, recommending the selection of Veenstra & Kimm Inc. of Rock Island, IL for a Slope Stability Study at 19 Partridge Circle.
Motion whether or not to approve the selection of the consultant as recommended and authorize City staff to negotiate a contract with the consultant.
Roll Call vote is needed.
20. Report from the Police Department regarding the renewal of the Towing contract with Quad City Towing Inc. for one year, expiring on December 31, 2020 at the prices quoted in the existing contract.
Motion whether or not to approve the contract renewal as recommended.
Roll Call vote is needed.
21. Report from the Police Department regarding the renewal of the General Usage Rental Vehicles contract with Hiland Toyota for one year, expiring on December 31, 2020 and with a 3% increase in rates as requested by the vendor and approved by the Finance Department.
Motion whether or not to approve the contract renewal as recommended.
Roll Call vote is needed.
22. Report from the Public Works Department regarding the Local Agency Agreement with the Illinois Department of Transportation for the 15th Street (US 67) from 2nd Avenue to 5th Avenue Resurfacing Project and required Resolutions.
Motion whether or not to approve the agreement as recommended; adopt the resolutions; and authorize the Mayor to execute the documents.
Roll Call vote is needed.
23. Report from the Finance Department regarding an adjustment to the CY 2019 Budget, recommending increasing the Community Development Block Grant Fund (242) budget for PY 2019 by $655,946.00.
Motion whether or not to approve the budget adjustment as recommended.
Roll Call vote is needed.
24. Report from the Fire Department recommending amendments to Chapter 6, Article IV of the Code of Ordinances regarding ambulance fees effective January 1, 2020.
Motion whether or not to approve the proposed amendments as recommended and refer to the City Attorney for an ordinance.
Roll Call vote is needed.
25. Report from the Fire Department recommending amendments to Chapter 15, Article 1, Section 15-7 of the Code of Ordinances regarding the Foreign Fire Insurance Tax Revenue Administrative Board.
Motion whether or not to approve the proposed amendments as recommended and refer to the City Attorney for an ordinance.
Roll Call vote is needed.
26. Report from the Community and Economic Development Department regarding proposed regulations for short-term rentals in Rock Island.
Motion whether or not to approve the proposed regulations as recommended and refer to the City Attorney for an ordinance.
Roll Call vote is needed.
27. Report from the Community and Economic Development Department regarding proposed regulations for cannabis businesses in Rock Island.
Motion whether or not to approve the proposed regulations as recommended and refer to the City Attorney for an ordinance.
Roll Call vote is needed.
28. Report from the Finance Department regarding the approval of the Municipal Cannabis Retailers' Occupation Tax in the amount of 3% effective on the first date allowed on or after January 1, 2020.
Motion whether or not to approve the tax as recommended; refer to the City Attorney for an ordinance; and authorize the certification and filing of the ordinance with the Illinois Department of Revenue by October 31, 2019.
Roll Call vote is needed.
29. Report from the Community and Economic Development Department recommending amendments to Chapter 8, Article IX of the Code of Ordinances regarding massage establishments.
Motion whether or not to approve the proposed amendments to the Code of Ordinances as recommended and refer to the City Attorney for an ordinance.
Roll Call vote is needed.
30. Report from the Community and Economic Development Department regarding a delinquent loan to TESBO Conception Group, LLC and liens on the property at 2252 24th Street.
Motion whether or not to approve the lien releases and approve write-off of outstanding balances as recommended and direct City staff to execute the appropriate documents.
Roll Call vote is needed.
31. Report from the Community and Economic Development Department regarding terms of a development agreement with Friendship Manor to assist with the environmental assessment and demolition of the property located at 1114-1116 21st Avenue with an incentive package not to exceed 30% of total project costs or $25,755.00, whichever is less.
Motion whether or not to approve the terms of the agreement as recommended; direct staff to work with legal counsel to draft a development agreement; and authorize execution of the development agreement by the City Manager.
Roll Call vote is needed.
32. Report from the Traffic Engineering Committee regarding a request for the installation of a handicapped parking space at 1923 9 1/2 Street.
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
Roll Call vote is needed.
33. Report from the Traffic Engineering Committee regarding a request for the installation of a handicapped parking space across the street from 1036 16th Street.
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
Roll Call vote is needed.
34. Report from the Traffic Engineering Committee regarding a request for the removal of a handicapped parking space at 907 14th Avenue.
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
Roll Call vote is needed.
35. Report from the Traffic Engineering Committee regarding a request from Elizabeth Narske, DVM, Rock Island Animal Hospital, to place both of their parking lots at 2324 7th Avenue and 2325 7th Avenue under City ordinance control (Section 9-42).
Motion whether or not to approve the request as recommended and refer to the City Attorney for an ordinance.
Roll Call vote is needed.
36. Report from the Mayor regarding the appointment of Andy McCray to the Rock Island County Waste Management Agency; the reappointment of Lawrence Davis, Debbie Healy, and Rachele Breiby to the Citizens' Advisory Committee; and the appointment of Mark Sikes and Amanda Hodge to the Citizens' Advisory Committee.
Motion whether or not to approve the appointments and reappointments as recommended.
37. Other Business
38. Executive Session:
5 ILCS 120/2 (c)(2) Collective negotiating matters between the public body and its employees or their representatives.
5 ILCS 120/2 (c)(12) The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self insurance pool of which the public body is a member.
5 ILCS 120/2 (c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.
Motion whether or not to go into Executive Session for the exceptions cited.
Roll Call vote is needed.
39. Motion to Adjourn
Adjourn to 6:45 p.m., Monday, October 28, 2019.
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