Village of Carbon Cliff Board of Trustees met Aug. 6.

Here is the minutes provided by the board:

Village President Hintz called the meeting to order at 7:01 p.m.

Members President: Todd Cantrell, Keith Curry, Robert Dreher, LeeVon Harris, Alma Neels, Larry Scott

Members Absent: None

Others Present: Wanda Hart, Village property owner, Loren Rains, Village Engineer with IMEG, Corp., Nick Gottwalt, Director of Community & Administrative Services (D.O.C.A.S.); & Karen L. Hopkins, Village Clerk

Hearing of the Citizens:

• Wanda Hart, property owner of 313 Orchard Court attended the meeting to discuss the following issues:

o The trash that a renter of hers’ left at 313 Orchard Court, when they were evicted. There were issues with the free sticker for pick up, etc. This was discussed in full, with the final resolution being D.O.C.A.S. Nick Gottwalt as Code Enforcement Officer will look at the trash, take pictures and send to Republic Service to see if they will pick that amount of trash up for 1 sticker. Then Village Hall will get back to Wanda with the answer.

o Wanda wanted the Village to make the renter, Aaron Harlan, dispose of the trash if Republic Services would not pick it up for the sticker. Per laws she is the property owner, and when a renter leaves, the property owner is liable for the garbage and trash left on the property. This is a civil matter and does not involve the municipality.

o Ms. Hart also wanted the Village President and Board of Trustees to take action to keep Aaron Harlan from being the Fire Chief of Carbon Cliff – Barstow Fire Protection District.

▪ Village President informed her that the Carbon Cliff – Barstow Fire Protection District, are their own board and taxing body. That the Village of Carbon Cliff has nothing to do with the Fire District. She would need to go directly to the Carbon Cliff – Barstow Fire Protection District Board and Doug Riehl and President Hintz gave Wanda Doug’s phone number to call.

▪ Wanda also didn’t want him for Fire Chief due to – he has moved to Colona, which she states is outside of the Fire Protection District, she had the miles and times it would take him to get to each Fire Station in Carbon Cliff and Barstow from where he is currently living now. That is he scams people, not trust worthy, he is scamming the elder – because of what he is doing to her. Stated all them money that he owed her, etc.

▪ She stated she had filed police reports with Rock Island County Sheriff’s Office and the Silvis Police Department. But nothing had been done, Clerk Hopkins reminded her the Sheriff’s Office took the report and informed her everything she was reporting is a civil matter and not a criminal matter. She would need to get an attorney and take to small claims court.

▪ Wanda also talked about getting 8 on your side involved, again she was told all this is a civil matter with nothing to do with the municipality.

Village President’s Agenda items discussed:

▪ Received a quote from Cummins Sales and Service for additional work that should be done on the generator at Pump House B. During the normal preventive maintenance Cummins suggested since this unit is older, installed around 2000, that a more complete preventive maintenance that would include: air filters are old, dirty, & have aged – this will maintain air quality to the engine. Complete cooling system maintenance (CSM) due to age, this service will include replacement of all hoses, hose clamps, belt(s), radiator cap, coolant, thermostat & associated gaskets – seals, includes 1500W Block Heater – Cummins recommends a CSM every 5 years.

Correspondence items discussed:

▪ The Village received an anonymous letter from a resident in Merry Oaks regarding the John Deere Golf Classic parking in Merry Oaks addition yards and walking in the streets. D.O.C.A.S. will check laws with Village Attorney Kathleen Field Orr.

Meeting / Conferences items discussed:

• Village Clerk Karen Hopkins will attend - Fred Pryor – Payroll Law, one day seminar. Friday, August 23, 2019 – 9:00 a.m. to 4:00 p.m. at Steeple Gate Inn in Davenport, IA

• D.O.C.A.S. Nick Gottwalt will attend:

o 2019 IML Annual Conference, September 19-21, 2019 at the Chicago Hilton in Chicago, Illinois. Registration begins June 3, 2019– Total Cost $1,270.00.

o Upper Mississippi River Conference, October 23-24, 2019 at Stoney Creek Hotel & Conference Center, Moline, Illinois.

Old Business items discussed:

▪ Village received a check from CCMSI (Illinois Municipal League Risk Management) in the amount of $6,658.00 for the insurance claim covering the roof top furnace and air condition on the Sheriff’s side of the Village Hall. It was determined the unit had been hit by lightning.

▪ Loren Rains, Village Engineer met with Rand McClintock on moving the gas line in Denhardt Alley. They need to be lowered for the drainage that will be installed.

New Business Items Discussed:

▪ The Methodist Church in Carbon Cliff is having a cookout every Wednesday night during August. Everyone is invited.

Motion 1: Motion by Dreher to establish the Consent Agenda, as follows:

5. Village President’s Agenda:

a. Approve the estimate from Cummins Sales and Service in the amount of $1,656.06 to replace multiple claims, hoses, belts, gaskets and do miscellaneous improvements to generator located at Pump House B.

9. Minutes / Reports / Public Notices:

a. July 16, 2019; Illinois Commerce Commission, MidAmerican Energy Company – Verified Petition seeking approval of its Energy Efficiency Plan pursuant to Section 8-408 of the Public Utilities Act. Docket #19- 0734. Notice is hereby given by the Administrative Law Judge that a Prehearing Conference in the above entitled matter will be held at the offices of the Commission, Chicago, Illinois, Michael A. Bilandic Building, 160 North LaSalle, Suite C-800, on August 7, 2019, at the hour of 1:00 P.M. – Placed on view for public comment and

b. July 29, 2019; Illinois Commerce Commission, MidAmerican Energy Company – Verified Petition for Reconciliation of Revenues Collected under Rider EUA – Electric Utility Assessment. Docket #19-0760. Notice is hereby given by the Administrative Law Judge that a Prehearing Conference in the above entitled matter will be held at the offices of the Commission, Chicago, Illinois, Michael A. Bilandic Building, 160 North LaSalle, Suite C-800, on August 13, 2019, at the hour of 1:00 P.M. – Placed on view for public comment.

12. Bills / Payroll / Transfers / Voided Checks:

Second by Scott. Motion carried by the following roll call vote:

Cantrell-yes; Curry-yes; Dreher-yes; Harris-yes; Neels-yes; Scott-yes -- 6-yes, 0-no, 0-absent

Motion 2: Motion by Neels to approve Consent Agenda as established:

5. b., c., d., e.                Village President’s Agenda

9. a., b.,                         Minutes / Reports / Public Notices

12. a.                             Bills / Payroll / Transfers & Voided checks

Second by Harris. Motion carried by the following roll call vote:

Cantrell-yes; Curry-yes; Dreher-yes; Harris-yes; Neels-yes; Scott-yes

6-yes, 0-no, 0-absent

Motion 3: Motion by Scott to adjourn. Second by Curry. Motion carried by the following roll call vote:

Cantrell-yes; Curry-yes; Dreher-yes; Harris-yes Neels-yes; Scott-yes

6-yes, 0-no, 0-absent

Meeting adjourned at 7:48 p.m

https://www.carbon-cliff.com/documents/212/080619_BM_Minutes.pdf