City of Moline Committee of the Whole met Dec. 10.
Here is the minutes provided by the committee:
PRESENT: Mayor Stephanie Acri (Chair)
Alderman Scott Williams (Ward 1)
Alderman David Parker, Jr. (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman Richard “Dick” Potter (Ward 4)
Alderman Sam Moyer (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman Sonia Berg (Alderman At-Large)
ABSENT: None.
STAFF: J.D. Schulte, Interim City Administrator
Janine Hollembaek Parr, City Clerk
Rodd Schick, Interim Public Works Director
Alison Fleming, Human Resources Manager
Greg Johnson, Interim Parks Recreation Director
Don Goff, Information Technology Manager
Bryon Lear, Library Director
Darren Gault, Chief of Police
Jeff Snyder, Fire Chief
Carol Barnes, Finance Director
Jeff Anderson, City Planner
Sarah Mark, Fleet and Facilities Coordinator
Randi Haley, Billing and Customer Service Manager
OTHERS: Steven Mahrt, Ancel Glink
Sally Heffernan, Economic Development Consultant
Alexandra Elias, Renew Moline
Mayor Acri called the meeting to order at 6:00 p.m. in Council Chambers.
Questions on the Agenda
Alderman Moyer requested that No. 1 on the Council Agenda, Council Bill 3032-2019, be moved to the Non- Consent Agenda for further discussion. On the COW Agenda, the Explanations for items 6 and 7 were incorrectly ordered.
Agenda Items
1. A Resolution authorizing the Mayor and City Clerk to execute and attest to an agreement with Total Maintenance Inc. (TMI), Bettendorf, Iowa, to provide HVAC – Total Service and Preventative Maintenance for a five-year period commencing January 1, 2020, and ending December 31, 2024, for a total amount of $662,823. Rodd Schick, Interim Public Works Director and Municipal Services General Manager; Sarah Mark, Fleet and Facilities Coordinator, explained that the current 5-year HVAC Total Coverage Maintenance Agreement with Total Maintenance Inc. (TMI) expires on December 31, 2019. The agreement provides for HVAC system service and maintenance for nine City buildings. City staff published a Request for Proposals (RFP) and TMI submitted the most responsible and responsive proposal. TMI offers a savings of 4% when paid annually, therefore, it provided the lowest cost proposal. The term of the agreement will be for a five- year period commencing January 1, 2020, and ending December 31, 2024. The cost per year from 2020 through 2024, with the 4% savings, is $126,730, $129,585, $132,500, $135,480, and $138,528, for the total amount of $662,823. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
2. An Ordinance amending Chapter 4, “ALCOHOLIC LIQUOR,” of the Moline Code of Ordinances, Section 4-3208(e), by increasing the application fee and the annual fee for a Class K Video Gaming Establishment liquor license; and Chapter 5, “AMUSEMENTS,” of the Moline Code of Ordinances, Section 5-1103(b), by increasing the annual fee for a video gaming Terminal Operator license. Steven Mahrt, Corporation Counsel, indicated that the City adopted Council Bill No. 3019-2012 in July 2012 to allow video gaming terminals in licensed establishments within the City and to allow the City and eligible establishments to pursue video gaming as a potential revenue source. A “licensed establishment” is a licensed retail establishment where alcoholic liquor is drawn, poured, mixed or otherwise served for consumption on the premises. The City adopted Council Bill No. 3029-2018 in July 2018 to enact a Class K video gaming establishment liquor license for businesses whose principal purpose is video gaming with the majority of their annual revenues being derived from said activity; a Class K video gaming establishment liquor license application fee is $3,000 and the annual license fee is $1,400. In addition, the City adopted Council Bill No. 3053-2018 in December 2018 to institute a new license for video gaming terminal operators to help regulate video gaming within the City; the license requires a terminal operator to pay an annual fee of $1,000 for each video gaming terminal the operator places (by sale, lease or rent) with a licensed establishment within the City. The Council and City staff have determined that the licensing and monitoring of video gaming in the City requires considerable staff time and resources in the Executive, Finance, and Police Departments, and the current fee structure does not accurately capture the costs of providing the services. Furthermore, the City continues to seek and implement ways to better regulate video gaming and to address on-going concerns regarding same among City officials and residents. The City Council finds and declares that it is in the best interests of the general health, welfare and safety of the City and its residents to amend the fees referenced herein. The proposed amendments are as follows: 1) increase the Class K video gaming establishment liquor license application fee from $3,000 to $8,000; 2) increase the Class K video gaming establishment liquor license annual fee from $1,400 to $5,000; and 3) increase the video gaming terminal operator license annual fee for each terminal from $1,000 to $1,200. The attachment to this item contains the redline ordinance amendments. A motion was made by Alderman Berg to approve. Seconded by Alderman Wendt. Motion passed unanimously.
3. A Resolution authorizing the implementation of a Road Diet Policy for the City of Moline. Mike Wendt, 3rd Ward Alderman, stated that Council directs staff to do all things necessary to implement a Road Diet Policy for the City of Moline that provides general guidelines for implementation of said policy and changes to the Code of Ordinances, which shall be brought back for final approval and adoption in January 2020. Alderman Wendt explained tenets and benefits of implementing a road diet policy. There was discussion. In spring, road diet will be implemented in the priority areas of 19th Avenue, 12th Avenue and Avenue of the Cities. Alderman Wendt explained that the City should consider adopting a Complete Streets Approach. A motion was made by Alderman Wendt to approve. Seconded by Alderman Waldron. Motion passed unanimously.
~ Mayor Acri closed out of Committee-of-the-Whole and entered into the City Council meeting for administration of a Public Hearing on the 2020 Budget. The Committee-of-the-Whole meeting resumed at 6:33 p.m.
4. An Ordinance granting MidAmerican Energy Company, its successors and assigns, the right and non- exclusive franchise to acquire, construct, erect, maintain and operate in the City of Moline, Rock Island County, Illinois, an electric system, and to furnish and sell electric energy to the City of Moline and its inhabitants for a period of twenty-five (25) years. J.D. Schulte, Interim City Administrator, shared that the current franchise agreement with MidAmerican Energy Company was granted on April 27, 1994, for a period of 25 years. MidAmerican Energy Company seeks to enter into a new agreement with the City for the right and non-exclusive franchise to acquire, construct, erect, maintain and operate an electric system in the City and to furnish and sell electric energy to the City and its inhabitants for a period of 25 years. The attachment to this item is the proposed ordinance. A motion was made by Alderman Potter to approve. Seconded by Alderman Wendt. There was discussion. Motion passed unanimously.
5. An Ordinance granting MidAmerican Energy Company, its successors and assigns, the right and non- exclusive franchise to acquire, construct, erect, maintain and operate in the City of Moline, Rock Island County, Illinois, a natural gas system, and to furnish and sell natural gas to the City of Moline and its inhabitants for a period of twenty-five (25) years. J.D. Schulte, Interim City Administrator, shared that the current franchise agreement with MidAmerican Energy Company was granted April 27, 1994, for a period of 25 years. MidAmerican Energy Company seeks to enter into a new agreement with the City for the right and non- exclusive franchise to acquire, construct, erect, maintain and operate a natural gas system in the City and to furnish and sell natural gas to the City and its inhabitants for a period of 25 years. The attachment to this item is the proposed ordinance. A motion was made by Alderman Wendt to approve. Seconded by Alderman Parker. There was discussion. Motion passed unanimously.
6. A Special Ordinance requesting the County Clerk to not extend 2019 taxes for payment of all principal and interest on City of Moline General Obligation Corporate Purpose Bonds. Carol Barnes, Finance Director, explained that annually, the City of Moline instructs the County Clerk not to extend property taxes for municipal bonds. Principal and interest on all City General Obligation Bonds are paid from other revenue sources. The 2019 abatement ordinance must be filed with the County Clerk by the last day of January 2020. A motion was made by Alderman Parker to approve. Seconded by Alderman Berg. Motion passed unanimously.
7. A Resolution amending Budget Resolution No. 1155-2018 by authorizing changes to various line items in the budget for FY 2019; and authorizing the Finance Director to do all things necessary to complete said changes. Carol Barnes, Finance Director, indicated that budget amendments are compiled periodically throughout the fiscal year and presented to City Council for approval. These amendments are proposed to reflect recent changes to the current budget to avoid any adverse effect to the City’s legal budgetary compliance. The amendments as presented reflect the final budget amendments for 2019. A motion was made by Alderman Parker to approve. Seconded by Alderman Berg. Motion passed unanimously.
8. Other. Asphalt Art Initiative Grant. Jeff Anderson, City Planner, explained that the Asphalt Art Initiative grant program application that the Community Development Corporation (CDC) is pursuing. Anderson stated that the grant application requires that the CDC work cooperatively with the local unit of government and that the local unit of government, i.e., City of Moline, serve as the lead entity for purposes of the application and that the CDC serve as the lead financial entity. Staff requests Council approval to work cooperatively with the Moline CDC to complete and submit the grant application. The funding request will focus on the incorporation of additional art into the Floreciente Streetscape project area. The anticipated funding amount to be requested is $25,000. There is no match. There was discussion. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
9. Other. Leaf Collection Program. The City’s Leaf Collection Program officially ends this Friday December 13, 2019. Municipal Services staff will be completing their fourth pass through the City with the leaf vacuums by the end of this week. Due to the departure of seasonal staff, the City cannot fully staff leaf vacuuming crews. Additionally, snow is forecasted. It is staff’s recommendation to officially end the leaf vacuuming service on Friday December 13th, 2019, as has been consistently communicated to residents. Also, in order to afford residents every opportunity to complete the cleanup of leaves this year, it is staff’s recommendation to extend the collection of yard waste bags to December 27th, 2019, and waive the yard waste sticker requirement for that same time period. A motion was made by Alderman Wendt to approve. Seconded by Alderman Parker. There was discussion. Alderman Waldron moved to amend and direct staff to complete the current pass through the City with the leaf vacuums, weather permitting. Leaf vacuuming will officially end on Friday December 13th and the collection of yard waste bags, with the sticker requirement waived, has been extended to Friday December 27th, 2019. Seconded by Alderman Parker. Motion passed with Alderman Potter voting nay. The amended motion passed with Alderman Potter voting nay.
Informational
LiveStories Update. Mayor Stephanie Acri and Finance Director Carol Barnes shared a LiveStories video tutorial, customized to the City, providing financial reports and details of those reports. There was discussion. Mayor Acri thanked Barnes and her staff for all of their work on this project. Barnes explained the goal is to provide data to LiveStories at month close-out, provide financial reports within 30 days and then post to the City website.
Identification of First Quarter Work Session Topics. Janine Hollembaek Parr, City Clerk, requested Council discussion and identification of first quarter work session topics to be added to the 2020 meeting calendar. There was discussion and consensus of Council was that the work session topics will be: January 14: Priority Goal #5 – Enhanced Relationship with Existing Businesses in Moline; February 11: Priority Goal #2 - Neighborhood Stabilization & Revitalization Plan; March 17: Priority Goal #1 – I-74 Bridge ROW Downtown Land Development Plan.
Public Comment
The meeting adjourned at 7:21 p.m.
https://www.moline.il.us/ArchiveCenter/ViewFile/Item/6027
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