City of Moline Committee of the Whole met Feb. 25.
Here is the minutes provided by the committee:
PRESENT: Mayor Stephanie Acri (Chair)
Alderman Scott Williams (Ward 1)
Alderman David Parker, Jr. (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman Richard “Dick” Potter (Ward 4)
Alderman Sam Moyer (Ward 5)
Alderman Mike Waldron (Ward 7)
Alderman Sonia Berg (Alderman At-Large)
ABSENT: Alderman Kevin Schoonmaker (Ward 6)
STAFF: J.D. Schulte, Interim City Administrator
Janine Hollembaek Parr, City Clerk
Rodd Schick, Interim Public Works Director
Alison Fleming, Human Resources Manager
Greg Johnson, Interim Parks Recreation Director
Don Goff, Information Technology Manager
Bryon Lear, Library Director
Darren Gault, Chief of Police
Steve Regenwether, Fire Chief
Carol Barnes, Finance Director
Jeff Anderson, City Planner
Sarah Mark, Interim Fleet Manager
Brian Johnson, Police Captain
Tony Loete, Utilities General Manager
Keith Verbeke, Finance Manager
Randi Haley, Utility Billing and Customer Service Manager
Joe Kuhlenbeck, Building Official
Leah Miller, Human Resources Specialist
OTHERS: Margaret Kostopulos, Ancel Glink
Nicole Moreno and Julie Gelaude, NAWIC
Alexandra Elias, Renew Moline
Proclamation
A Proclamation from the National Association of Women in Construction (NAWIC) Quad Cities Chapter No. 50 to declare March 1-7, 2020, as “Women in Construction Week”, Nicole Moreno and Julie Gelaude accepting.
Presentation
American Lung Association Video (Sarah Mark, Interim Fleet Manager)
Questions on the Agenda
There were no questions on the Agenda.
Agenda Items
1. A Resolution authorizing the purchase of a BC1500 15” Brush Chipper with Tier 4 Final Engine and Winch from Vermeer Midwest, East Moline, Illinois, in the amount of $69,496. Sarah Mark, Interim Fleet Manager, explained that funds have been budgeted to replace a tow-behind 15” brush chipper with a Tier 4 Final Diesel Engine and Winch for the Parks Maintenance division. The current 13-year-old unit has reached the end of it useful and reliable life. City staff developed specifications and requested a quote from Vermeer Midwest. Utilizing the Sourcewell Cooperative Purchasing Contract #062117-VRM, Vermeer Midwest responded with a quote in the amount of $69,496, which will include a three-year parts and labor warranty and the first four preventative maintenance services. Staff is also requesting that the current equipment be disposed of by the Interim Fleet Manager through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation or otherwise. A motion was made by Alderman Waldron to approve. Seconded by Alderman Wendt. Motion passed unanimously.
2. A Resolution authorizing the purchase of a SC382 37 horsepower Stump Cutter and TLR33 Trailer from Vermeer Midwest, East Moline, Illinois, in the amount of $32,241. Sarah Mark, Interim Fleet Manager, indicated that funds have been budgeted to replace the existing stump cutter and trailer for the Parks Maintenance division. The current 13-year-old unit has reached the end of its useful and reliable life. City staff developed specifications and requested a quote from Vermeer Midwest. Utilizing the Sourcewell Cooperative Purchasing Contract #062117-VRM, Vermeer Midwest responded with a quote in the amount of $32,241, which will include a three-year parts and labor warranty and the first four preventative maintenance services. Staff is also requesting that the current equipment be disposed of by the Interim Fleet Manager through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation or otherwise. A motion was made by Alderman Parker to approve. Seconded by Alderman Waldron. Motion passed unanimously.
3. A Resolution authorizing the purchase of a 2020 Compact Track Loader from Martin Equipment, Rock Island, Illinois, in the amount of $48,402.13. Sarah Mark, Interim Fleet Manager, stated that funds have been budgeted to replace the existing loader for the Parks Maintenance division. The current 18-year-old unit has reached the end of its useful and reliable life. City staff developed specifications and requested a quote from Martin Equipment for a 317G compact track loader. Utilizing the Sourcewell Cooperative Purchasing Contract #032515-JDC on quote #4013313, Martin Equipment responded with a quotation in the amount of $48,402.13 that includes a two-year, 2,000-hour full machine warranty. Staff is also requesting that the current equipment be disposed of by the Interim Fleet Manager through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation or otherwise. A motion was made by Alderman Parker to approve. Seconded by Alderman Waldron. Motion passed unanimously.
4. An Ordinance authorizing the issuance of Taxable General Obligation Refunding Bonds, Series 2020A, of the City of Moline, Illinois. Carol A. Barnes, Finance Director, shared that due to favorable interest rates in the current market and upcoming call dates on the Series 2011A Taxable General Obligation Corporate Purpose Bonds, it has been determined to be in the best interest of the City of Moline to borrow funds to refund and redeem the City’s 2011A Bonds. The 2011A Bonds were issued with respect to the redevelopment projects within the “Moline Business Park Redevelopment Project Area, TIF #7.” The Taxable General Obligation Refunding Bonds, Series 2020A, are being issued pursuant to the home rule powers of the City, and the bond proceeds will be used to refund a portion of the City’s outstanding 2011A Bonds and to pay all costs of issuing the bonds. This will be a negotiated sale. The attached ordinance is being introduced pending the results of the sale on March 24, 2020. Final adoption of this ordinance will occur on March 24, 2020, following the sale. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
5. An Ordinance amending Chapter 26, “POLICE,” of the Moline Code of Ordinances, Section 26-2113, “MANNER OF AMENDING THIS ARTICLE,” to remove the requirement that any amendment of Chapter 26, Article II, of the Moline Code of Ordinances, be published by newspaper publication. Darren Gault, Chief of Police, explained that Section 26-2113 of the Moline Code of Ordinances requires that any amendments to Chapter 26, Article II, of the Code shall be published by newspaper publication and may also be published by pamphlet publication and kept in the office of the city clerk. The City of Moline routinely publishes its ordinances in pamphlet form, thereby avoiding the cost of newspaper publication. Per statute, only certain ordinances require newspaper publication upon adoption; examples include amendments to tax increment financing redevelopment plans and zoning and land development and their required notice of public hearings. Chapter 26, Article II, pertains to the police department in general, its chief of police and its personnel, and none of its provisions fall within the statutory publication requirements. City staff therefore wishes to amend Section 26-2113 of the Code to remove the requirement of newspaper publication for any amendment to Article II. Publication of amendments to Article II will be made in pamphlet form and kept in the office of the city clerk. A motion was made by Alderman Berg to approve. Seconded by Alderman Williams. There was discussion. Motion passed unanimously.
6. An Ordinance amending Chapter 26, “POLICE,” of the Moline Code of Ordinances, Section 26-2304, “POLICE PROBATIONARY PERIOD,” to modify the probationary period for newly hired officers pursuant to the Illinois FOP Labor Council Agreement. Darren Gault, Chief of Police, indicated that Section 26-2304 of the Moline Code of Ordinances currently reflects a one-year probationary period for newly hired police officers. Pursuant to the terms of a collective bargaining agreement entered into by and between the City of Moline and the Fraternal Order of Police, the parties agreed to a probationary period for newly hired officers of 12 or 18 months, dependent on whether the newly hired officer is already an Illinois certified law enforcement officer. Section 26-2304 of the Code and the collective bargaining agreement conflict, and City staff therefore wishes to amend Section 26-2304 to reflect the terms of the collective bargaining agreement. A motion was made by Alderman Wendt to approve. Seconded by Alderman Parker. Motion passed unanimously.
7. A Resolution authorizing the Mayor, Chief of Police and City Clerk to execute and attest to a Memorandum of Understanding between the Illinois National Guard Counterdrug Task Force and the City of Moline Police Department setting forth the policies, procedures and guidelines for the deployment of Illinois National Guard Counterdrug Task Force personnel to the Moline Police Department in support of drug law enforcement. Darren Gault, Chief of Police, stated that the Illinois National Guard Counterdrug Task Force and the City of Moline Police Department wish to execute a Memorandum of Understanding to deploy Illinois National Guard Counterdrug Task Force personnel to the Moline Police Department to provide counterdrug support for which federal funding is provided by 32 U.S.C. § 502(f) and 32 U.S.C. § 112. The operational support provided by the deployment of Illinois National Guard Counterdrug Task Force personnel will enhance the effectiveness of the Moline Police Department by way of investigative case and analyst support, allowing Moline’s officers more time for other drug-related law enforcement duties. A motion was made by Alderman Wendt to approve. Seconded by Alderman Williams. Motion passed unanimously.
8. A Resolution authorizing the Mayor, Chief of Police and City Clerk to execute and attest to a Memorandum of Understanding between the Federal Bureau of Investigations (FBI) and area law enforcement agencies, setting forth the mission, structure, and procedures for participation in the Quad City Federal Gang Task Force (QCFGTF). Darren Gault, Chief of Police, shared that the FBI and the City of Moline Police Department wish to execute a Memorandum of Understanding (MOU) to continue participation of the Moline Police Department in the Quad Cities Federal Gang Task Force (QCFGTF). Since 1994, participation in the QCFGTF has proven to enhance the effectiveness of law enforcement resources through a well-coordinated initiative seeking the most effective investigative and prosecutive avenues by which to convict and incarcerate dangerous offenders. The FBI reimburses participating agencies for overtime costs incurred by the assigned officers working QCFGTF investigations. The term of the MOU is for the duration of the QCFGTF operations, contingent upon approval of necessary funding, and may be terminated upon the written mutual consent of the parties. A motion was made by Alderman Parker to approve. Seconded by Alderman Waldron. Motion passed unanimously.
9. A Resolution authorizing the Mayor, Chief of Police and City Clerk to execute and attest to a Memorandum of Understanding between the United States Secret Service and the Moline Police Department, setting forth the procedures and responsibilities of both parties for the reimbursement of certain overtime costs and other expenses pursuant to 31 USC 9703. Police Chief Darren Gault explained that the United States Secret Service and the City of Moline Police Department wish to execute a Memorandum of Understanding for participation in the U.S. Secret Service’s Central and Southern Illinois Financial and Cyber Crimes Task Force (CSIFCCTF) for which reimbursement of overtime costs and expenses directly related to work performed by Moline Police Officer(s) may be requested. Participation in the CSIFCCTF enhances the effectiveness of law enforcement resources through a well-coordinated initiative seeking the most effective investigative and prosecutive avenues by which to convict and incarcerate offenders. A motion was made by Alderman Williams to approve. Seconded by Alderman Wendt. Motion passed unanimously.
10. A Resolution authorizing the Mayor, City Clerk and appropriate City staff to make application to the Illinois Department of Natural Resources (IDNR) for the 2021 IDNR Bicycle Path Grant Program in the amount of $200,000 to construct a sidewalk, ramps and related improvements in the City of Moline; and authorizing the Mayor, City Clerk and appropriate City staff to do all things necessary to prepare and submit said grant application; and authorizing the Mayor and City Clerk to complete the Bike Path Grant Program Resolution of Authorization. Jeff Anderson, City Planner, indicated that in response to City Council direction, staff proposes to submit an application for grant funding in the amount of $200,000 to IDNR for the Bicycle Path Grant Program. The grant funds, if awarded, would be used to assist with the construction of a sidewalk, ramps and related improvements. The grant provides 50% reimbursement funding assistance on approved projects, and a maximum grant of $200,000 may be awarded per application. Total project cost is estimated at $436,000, which would leave approximately $236,000 as the City’s share for local match to be paid from the City’s Motor Fuel Tax (MFT) funds. A motion was made by Alderman Wendt to approve. Seconded by Alderman Potter. There was discussion. Motion passed unanimously.
11. A Resolution authorizing the Mayor, City Clerk and appropriate City staff to execute and attest to any and all required documentation related to a Statewide Planning and Research Program (SPR) grant application to the Illinois Department of Transportation in the amount of $160,000 to develop a Form- Based Code for the downtown Moline area; and authorizing the Mayor, City Clerk, and appropriate City staff to do all things necessary to prepare and submit said grant application. City Planner Jeff Anderson stated that in response to City Council direction, City staff proposes to submit an application for a Statewide Planning and Research Program grant in the amount of $160,000 to the Illinois Department of Transportation. If grant funds of $160,000 are awarded to the City, the City’s local match would be $40,000, budgeted in account #010-0715-463.03-22 (Planning and Development professional/technical). The funds would be used to develop a Form-Based Code for the downtown Moline area. The Form-Based Code would have two sub-districts: the I- 74 Realignment Zone, and the Multimodal Station/Transit Oriented Development Zone. A motion was made by Alderman Wendt to approve. Seconded by Alderman Berg. Motion passed unanimously.
12. An Ordinance amending Chapter 2, “ADMINISTRATION,” of the Moline Code of Ordinances, by repealing Section 2-3204 in its entirety and enacting in lieu thereof one new Section 2-3204, “ASSISTANT CITY ADMINISTRATOR;” and by enacting one new Section 2-3205, “ADDITIONAL PERSONNEL,” which shall contain the text repealed from Section 2-3204. Margaret Kostopulos, Corporation Counsel, explained that this amendment to the Moline Code of Ordinances will enact one new section for the creation and appointment of an Assistant City Administrator position. The Assistant City Administrator will be appointed by the Mayor and the City Council with the advice of the City Administrator and shall report to the City Administrator. This amendment further provides for the compensation and powers and duties of the position and for the manner of dismissal from the position. The attachment to this item contains the redline ordinance amendments. A motion was made by Alderman Wendt to approve. Seconded by Alderman Parker. Alderman Potter suggested that the proposed amendment may present a conflict within the ordinance (Section 2-3202 City Administrator, of the Moline Code of Ordinances, subsection (b)) which states that the administrator shall be appointed by the City Council. Alderman Potter moved to amend the proposed new Section 2-3205, and strike “mayor and” from subsections (b) and (d). Seconded by Alderman Waldron. There was discussion. Aldermen Potter and Waldron and Mayor Acri stated that the sections should be consistent. The City Council, as defined in Chapter 2 of the Moline Code of Ordinances, shall consist of the Mayor and Aldermen. Alderman Wendt moved to amend Section 2-3202 City Administrator, of the Moline Code of Ordinances to mirror the language within the proposed Section 2-3205. Seconded by Alderman Berg. There was discussion. Mayor Acri questioned the advantage of delineating in one section of the Code when the Mayor is part of the Council. Alderman Wendt withdrew the motion. The original motion to amend passed on roll call with the following vote: ayes: Aldermen Waldron, Potter and Moyer; nays: Aldermen Berg, Williams, Parker and Wendt. There was discussion. Alderman Wendt, seconded by Alderman Berg, moved to amend and replace the term “Council” where found within the Ordinance, with “Council, including the Mayor”. The motion passed with Alderman Potter voting nay. The amended motion passed with Alderman Potter voting nay.
13. An Ordinance amending Chapter 31, “TAXATION,” of the Moline Code of Ordinances, by enacting one new Article XII, “CANNABIS RETAILERS’ OCCUPATION TAX,” to impose a tax pursuant to the Municipal Cannabis Retailers’ Occupation Tax Law on persons engaged in the business of selling adult use cannabis. Corporation Counsel Margaret Kostopulos indicated that the Municipal Cannabis Retailers’ Occupation Tax Law, 65 ILCS 5/8-11-23, authorizes the City to impose a tax upon persons engaged in the business of selling cannabis (other than for the purchase of cannabis allowed under the Compassionate Use of Medical Cannabis Program Act) at retail in the City, and based upon gross receipts from sales made in the course of that business. The tax may not exceed 3% of the gross receipts from these sales and may only be imposed in one-quarter percent (1/4%) increments. If an ordinance imposing the tax is adopted on or after June 25, 2019, and filed with the Illinois Department of Revenue on or before April 1, 2020, the Department will proceed to administer and enforce the tax beginning July 1, 2020. The City desires to adopt this ordinance in the exercise of its statutory and home rule powers. A motion was made by Alderman Wendt to approve. Seconded by Alderman Berg. Motion passed unanimously.
14. An Ordinance amending Chapter 2, “ADMINISTRATION,” of the Moline Code of Ordinances, Article VI, Division 2, “ADMINISTRATIVE HEARING PROCEDURE FOR PUBLIC SAFETY EMPLOYEE BENEFIT CLAIMS,” by amending Sections 2-6200 and 2-6201(d) and by enacting one new Section 2-6202, pertaining to the same subject matter. Alison Fleming, Human Resources Manager, stated that the City of Moline is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs. The Illinois Public Safety Employee Benefits Act (820 ILCS 320/1, et seq.) provides certain health insurance benefits to police and fire employees qualifying, according to the terms of the Act. The City of Moline has established an administrative hearing procedure to determine whether employees subject to the Public Safety Employee Benefits Act qualify for benefits under the Act, said procedures being incorporated at Chapter 2, Article VI, Division 2, of the Moline Code of Ordinances. Pursuant to the Public Safety Employee Benefits Act and Illinois case law interpreting the Act (Esser v. City of Peoria, 219 Ill.App.3d 180702), the City has the authority to designate a basic group health insurance plan as the health insurance plan available to employees qualifying for benefits under the Act. It is in the best interests of the health, safety and welfare of the residents of Moline to amend Chapter 2, Article VI, Division 2, of the Code of Ordinances, to authorize the City Administrator to designate a basic group health insurance plan as the health insurance available to employees qualifying for benefits under the Public Safety Employee Benefits Act. The attachment to this item contains the redline ordinance amendments. A motion was made by Alderman Wendt to approve. Seconded by Alderman Berg. Motion passed unanimously.
15. A Special Ordinance amending the City of Moline’s policy entitled Policy Prohibiting Sexual Harassment to add an annual training requirement and to adopt a procedure for handling complaints of sexual harassment made by one elected official against another elected official. Alison Fleming, Human Resources Manager, shared that the City of Moline has previously adopted and has in place a policy prohibiting sexual harassment and other provisions concerning the reporting of same. The Illinois Workplace Transparency Act mandates that the City conduct sexual harassment training of all of its employees on an annual basis. The City is also mandated by the Illinois State Officials and Employees Ethics Act to amend its sexual harassment policy to include a reporting and independent review procedure for allegations of sexual harassment by elected officials against other elected officials. The City continues to recognize the need to prevent all forms of sexual harassment. A motion was made by Alderman Berg to approve. Seconded by Alderman Wendt. Motion passed unanimously.
16. A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Five Cities Construction Company for Project #1332, 2020 Alley Reconstruction, in the amount of $67,928.55. Rodd Schick, Interim Public Works Director, explained that Project #1332, 2020 Alley Reconstruction, includes the alley east of 16th Street, between 8th and 9th Avenues, Moline. Bids were opened and publicly read on January 21, 2020, for Project #1332, with the following results:
$67,928.55 Five Cities Construction Company
$94,277.50 Centennial Contractors of the Quad Cities Inc.
$99,450.83 Porter Brothers Asphalt & Sealing Inc.
$104,625.00 Walter D. Laud
$117,079.50 Brandt Construction Co.
$147,189.25 Emery Construction Group
Five Cities Construction Company submitted the lowest and most responsible and responsive bid. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. There was discussion. Motion passed unanimously.
17. A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Centennial Contractors of the Quad Cities Inc. for Project #1334, 2020 Patching Program, in the amount of $1,476,700. Rodd Schick, Interim Public Works Director, indicated that bids were opened and publicly read on January 21, 2020, for Project #1334, with the following results:
$1,476,700.00 Centennial Contractors of the Quad Cities Inc.
$1,518,358.00 Walter D. Laud
$1,701,662.50 Treiber Construction Inc.
$2,089,987.50 G.M. Sipes Construction Inc.
Bid withdrawn Five Cities Construction Company
Centennial Contractors of the Quad Cities Inc. submitted the lowest and most responsible and responsive bid. A motion was made by Alderman Parker to approve. Seconded by Alderman Berg. There was discussion. Alderman Berg exited the meeting. Alderman Waldron indicated that in the past, funds were allocated to projects up to the amount budget, and not beyond. Interim City Administrator J.D. Schulte stated that perhaps the explanation should have been worded different, as staff’s intent is to use the quantity pricing up to and not exceeding the budgeted amount. There are utility patches that do not apply to this contract and are paid from utility funds. Motion passed unanimously.
18. A Resolution authorizing the approval of a Resolution for Maintenance Under the Illinois Highway Code for Motor Fuel Tax (MFT) Section 20-00000-00-GM in the amount of $550,000. Rodd Schick, Interim Public Works Director stated that a Resolution for Maintenance Under the Illinois Highway Code is necessary to use Motor Fuel Tax (MFT) funds for the following projects: Section 20-00000-00-GM, 2020 Pavement Marking Program; 20-00000-00-01-GM, 2020 Joint & Crack Sealing Program; 20-00000-00-02-GM, 2020 Seal Coat Program; and 20-00000-00-03-GM 2020, Inlet & Catch Basin Replacement. A motion was made by Alderman Parker to approve. Seconded by Alderman Moyer. There was discussion. Alderman Berg rejoined the meeting. The Complete Streets Road Diet concept will be applied to all projects moving forward, and pavement striping and marking will not proceed until Council has had the opportunity to act on a Road Diet Policy. Alderman Waldron moved to amend and clarify that spending shall be up to the budgeted amount. Seconded by Alderman Wendt. Motion passed unanimously. The amended motion passed unanimously.
19. A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Precision Pavement Markings Inc. for Motor Fuel Tax (MFT) Section 20-00000-00-GM, 2020 Pavement Marking Program, in the amount of $174,522. Rodd Schick, Interim Public Works Director, shared that bids were opened and publicly read on February 11, 2020, for Motor Fuel Tax (MFT) Section 20-00000-00-GM with the following results:
$174,522 Precision Pavement Markings Inc.
Precision Pavement Markings Inc. submitted the only responsible and responsive bid. A motion was made by Alderman Berg to approve. Seconded by Alderman Wendt. Motion passed unanimously.
20. A Resolution authorizing the Mayor, Interim Public Works Director and City Clerk to execute and attest to an Agreement for Professional Engineering Services with Gewalt Hamilton Associates Inc. for on-call traffic engineering and transportation planning consulting services. Rodd Schick, Interim Public Works Director, explained that the City of Moline seeks a traffic engineering and transportation planning consultant on an on-call basis to assist with various concerns, questions and issues, and to assist with transportation planning services. Gewalt Hamilton Associates Inc. (GHA) proposes to provide the requested services on a time and materials basis in accordance with the GHA hourly billing rates attached to the agreement. Reimbursable expenses, including items such as traffic count data processing, printing, mileage, postage, messenger services, etc., will be invoiced to the City without mark-up. For larger scale projects, if requested, GHA can prepare a project specific scope and estimated fee. Invoices will be submitted on a monthly basis and will detail services performed. This permits the City to review the status of the work in progress and the charges made. A motion was made by Alderman Potter to approve. Seconded by Alderman Parker. Alderman Berg, seconded by Alderman Waldron, moved to amend and clarify that GHA may be engaged, however not exclusively, for budgeted engineering services. Motion passed unanimously. The amended motion passed unanimously.
21. A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Walter D. Laud Inc. for Motor Fuel Tax (MFT) Section 20-00000-03-GM, 2020 Inlet & Catch Basin Replacement Program in the amount of $118,800.30. Rodd Schick, Interim Public Works Director, indicated that bids were solicited and those received were opened and publicly read on February 4, 2020, for Motor Fuel Tax (MFT) Section 20-00000-03-GM, with the following results:
$118,800.30 Walter D. Laud Inc.
$140,825.30 Centennial Contractors of the Quad Cities Inc.
$144,379.50 Porter Brothers Asphalt & Sealing
$193,350.00 Brandt Construction Co.
Walter D. Laud Inc. submitted the most responsible and responsive bid. Bids came in over budget, but the work amount will not exceed $100,000. A motion was made by Alderman Potter to approve. Seconded by Alderman Waldron. There is discussion. Alderman Berg moved to amend the amount of the contract to $100,000. Seconded by Alderman Wendt. Motion passed unanimously. The amended motion passed unanimously.
Informational
Proposed 2020 Sidewalk Infill Locations. Rodd Schick, Interim Public Works Director, shared a map designating five infill locations, which will be going out for bid shortly. At Council’s direction, staff will investigate if the 53rd - 54th Street connection (location #3) might be extended to Jewel-Osco by the City of East Moline. It was suggested that this may be a state route and not East Moline property. Staff will remove infill location #3 and add 19th Street. Staff will investigate and return to Council with more information, including criteria and priorities.
Sole Source Procurement for Twenty Ballistic Vests and Necessary Vest Components. Darren Gault, Chief of Police, introduced Captain Brian Johnson. Captain Johnson provided a background of the crisis containment unit tactical team, and the use of ballistic vests. Vest replacement is needed, and is a sole source purchase. Fourteen vests will be purchased. Moline’s cost will be $21,999.04 of the $31,327.00 total, with the City of East Moline paying the balance.
Monthly Utility Billing. Randi Haley, Utility Billing and Customer Service Manager, explained that Council had previously asked staff to investigate ways to obtain more frequent utility meter reading at a lower cost. Haley presented a broad review of collection strategies available, including benefits and considerations of each. Alternatives for addressing costs were discussed. Moving forward, staff plans to pursue more frequent billings or a coupon system, offer an incentive for automatic payment or e-notification, and continue to pursue more frequent readings. Staff will return in late April with more information and a recommendation.
Community Conversations – Benchmarking the Moline/Coal Valley School District Community Outreach Program. Mayor Stephanie Acri explained the School District’s outreach program and its attempt to stabilize a population of students and families. Mayor Acri suggested that the City model this communication program to draw residents into dialogue with government.
Public Comment
There was no public comment.
The meeting adjourned at 8:28 p.m.
https://www.moline.il.us/ArchiveCenter/ViewFile/Item/6149
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