Rock Island Today

City of Colona City Council met April 22.

Here is the agenda provided by the council:

CALL TO ORDER: 6:00 P.M.

ROLL CALL:

PUBLIC COMMENTS:

AGENDA

PRESENTATION: John Timmer, CPA CFP to present annual audit FY 2022-23

MAYOR'S REPORT: Accept Resignation Letter from 4th Ward Alderman-Richard Goodrum COMMITTEE REPORTS:

CONSENT AGENDA:

1. Approve payment of bills/Claims by Vendor report the period of April 9-22,2024

2. Approve payroll for the period April 11-25, 2024

3. Approve minutes from April 8, 2024 City Council Meeting

OLD BUSINESS:

1. Discuss Lateral Transfer-All Departments-Need new Ordinance

NEW BUSINESS:

1. Approve Wipfli LLP for auditing services for the following fiscal years:

• FY 2023-24 $47,500.00

FY 2024-25 $52,000.00

• FY 2025-26 $57,500.00

2. Approve amendment to the budget FY 2024-25,100-100-4350 Accounting Services- Annual Audit, original budget $35,000.00, increase $12,500.00, amended budget $47,500.00.

3. Approve appropriate adjustments to line items within each department where necessary. The total original budget allocation, per department where necessary. The total original budget allocation, per department, will not be changed nor increased. This has been discussed and recommended by The Mayor, Finance Director, and Finance Admin Committee.

4. Ratify Legal Service Agreement with Maureen Riggs-Churchill & Churchill and engagement letter for legal services with Ottosen, DiNolfo, Hasenbalg & Castaldo, LTD. Kathy Orr and Megan Lamb

5. Discuss purchase of new chairs for Clubhouse and old chairs to Activity Center-Estimate 100 chairs-Total estimated cost $3,000-4,000.00

6. Discuss CSFP-Café rental price for meetings

7. Approve Mobile Vendor License-Big Island Farms RI -Non for Profit-

8. Approve purchase and installation foul ball netting at Timbrook Field estimated cost $2000.00

9. Approve purchase and installation of new flag poles (1) Timbrook Field 25'-30' Estimated cost $3,000.00 (2) Colona Scott Family Park $ 3,000.00

10. Discuss and approve amending City code 8-1-5 B (5) Raise deposit amount to $250.00 and 2 times in one year.

Authority to require advance payment: The City shall have full power and authority to require payment in advance for use of water furnished in accordance with policy established by the Public Works Committee and approved by the City Council. If water is shut off three (3) times in a one-year period, then a deposit of one hundred fifty dollars ($150.00) will be required. Once the customer has been making on-time payments for a period of two (2) years then the deposit will be returned. (Ord.0-12-012,9-14-2015)

11. Discuss condition of and maintenance of City Buildings and infrastructure -Report of

Mayor Ropp & Public Works Director Erichsen -Need for comprehensive Capital Improvement Plan-Reinvestment in facilities.

MOTION TO GO TO CLOSED SESSION:

EXCEPTION-5 ILCS 120/2SEC 2 C-2-

(2) Collective negotiating matter between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

Section 2-C-5 The purpose or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired.

Section 2-C-3 The selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office when the public body is given power to remove the occupant under law or ordinance.

Per ILCS 120/2, From Chapter 102, Paragraph 42 Section 2, Open Meeting, Subparagraph (11) Litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds an action is probable or imminent in which case basis for the finding shall be recorded and entered into the minutes of the closed meeting.

MOTION TO GO BACK TO OPEN SESSION:

ADJOURNMENT:

https://www.colonail.com/vertical/sites/%7BFC142F78-E9D2-49AE-8B50-7910B5B74E0C%7D/uploads/agernda_4-22-24.pdf