Village of Milan Council met Feb. 3.
Here is the minutes provided by the council:
ROLL CALL
Roll call vote showed present, Trustees Karen Wilson, Jerry Wilson, Bruce Stickell, Jim Flannery, Jay Zimmerman and Harry Stuart. No one was absent.
PLEDGE OF ALLEGIANCE
Police Chief Johnson led the Pledge of Allegiance.
CONSIDERATION OF THE MINUTES OF JANUARY 21, 2020
All Board Members received a copy of the January 21, 2020 Village Board meeting minutes. There being no additions or corrections, Trustee Flannery moved to approve them as presented. Trustee Jerry Wilson seconded the motion. All Trustees voted “Aye”. Motion carried.
CONSIDERATION OF THE ADMINISTRATOR’S REPORT
Administrator Seiver stated FEMA workers have been in and he, Dave Pannell and Mark Hunt have been showing them the flood damage along the levee. They presented pictures and GPS views. Still no word on what will be covered. They only presented the public property damage and residents had damages as well. This presentation was for the flooding during February through July 2019. We will still be submitting the damages from fall of 2019 through 2020 months.
There being no questions of Mr. Seiver, Trustee Stickell moved to approve his report and Trustee Jerry Wilson seconded the motion. All Trustees voted “Aye”. Motion carried.
CONSIDERATION OF THE INSPECTORS’REPORTS
Inspector Moller stated the permits have been pretty good for January. There is a permit for one new house on 12th Street. Dollar Tree’s building is pretty much done on the outside. They are pouring concrete this week for parking and next week the inside crew will be here. Auto Zone should be open within the week.
There being no questions of Mr. Moller, Trustee Stickell moved to approve the Inspectors’ Reports as presented and Trustee Karen Wilson seconded the motion. All Trustee voted “Aye”. Motion carried.
CONSIDERATION OF THE DEPARTMENT HEADS’ REPORTS
Water and Sewer Superintendent Farrell was present and stated there was one small water main break on East 2nd Avenue this month. Well 4 was chemically treated hopefully this will be the last one it needs. There have been some residents asking why the water had so much air in it. He stated it was because we are still blending Rock Island water into ours. The water is fine.
Police Chief Shawn Johnson stated it has been fairly quiet this month. The village has signed an agreement with Rock Island County Emergency Management Agency to
allow them to use our 9-1-1 Center as backup if their Emergency Operating Center would go down. We are also holding training classes for 9-1-1 operators.
Public Works Superintendent Dave Pannell was absent from the meeting due to illness, but left his report with the Council.
Camden Center Director Jeanne Beuseling was on vacation, but left her report with the Council. Ms. Beuseling attended a Bridal Fair and picked up two wedding rentals for the Center.
There being no questions on the Department Heads Reports, Trustee Stickell moved to approve the Department Heads Reports as presented. Trustee Flannery seconded the motion. All Trustee voted “Aye”. Motion carried.
CONSIDERATION OF THE SEMI-MONTHLY AND MISCELLANEOUS BILLS
Trustee Zimmerman stated there is one payables run for consideration tonight in the amount of $75,403.66. The larger bills are from the City of Rock Island for water, Blick & Blick Oil for gasoline, Klingner & Associates for schematic design and cost estimates associated with the FEMA Flood Report, a final payment to Republic Services for recycle and insurance payment to IL Public Risk Fund.
Administrator Seiver stated a portion of the Klingner & Associates bill will be reimbursed by FEMA.
There being no other discussion on the bills, Trustee Zimmerman moved to approve the February payables in the amount of $75,403.66. Trustee Jerry Wilson seconded the motion. Roll call vote showed Trustees Jerry Wilson, Stickell, Flannery, Zimmerman, Stuart and Karen Wilson voted “Aye”. Motion carried.
The bills will be paid from the following accounts:
General 37,204.20
Garbage 10,558.97
Camden Centre 912.38
Camden Centre Deposit 500.00
Insurance Reserve 7,624.80
Water & Sewer 18,603.31
TOTAL $75,403.66
CONSIDERATION OF AN ENGINEERING SERVICES PROPOSAL FROM STRAND ASSOCIATES
Administrator Seiver stated the council had discussed the EPA mandates regarding reducing the phosphate released into the river from the Wastewater Treatment Plant. Strand Associates has done work for the village before. They did a good job and also worked well with grant opportunities. At this time the village could qualify for a 30% principal forgiveness grant on upgrades. Strand Associates have reduced their first proposal by $2,500 because they will only need to travel to the plant once not twice as first expected. Their proposal is for $74,800.
Trustee Zimmerman asked what work will be included in the contract.
Mr. Seiver stated they will submit to the IEPA
(1) A Project Plan (Facility Study). This plan identifies the method, timeline, and costs of reducing phosphorus levels in its discharge, to a level consistently meeting a potential future effluent limit of 1.0 mg/L,.5 mg/L and finally.1 mg/L. The report is due by April 1, 2021
(2) A Phosphorus Discharge Optimization Plan will be prepared. This plan shows measures for reducing phosphorus discharges from the Wastewater Treatment Plant and reduction of phosphorus taken in from other facilities. It also includes operational improvements and minor facility modifications. This report is due annually by March 31st.
Trustee Jerry Wilson moved to approve the contract with Strand Associates for the work listed in the contract as presented. Trustee Flannery seconded the motion. Roll call vote showed Trustees Stickell, Flannery, Zimmerman, Stuart, Karen Wilson and Jerry Wilson voted “Aye”. Motion carried.
CONSIDERATION OF A RESTAURANT LICENSE FOR RAINY DAYZ CAFÉ
Mayor Dawson stated at the January 21st meeting, the Council passed a restaurant license for Rainy Dayz Café under the name of Rhayn Fullerlove. When she sent the license to the insurance company they asked that the license be in her father’s name,
Ronald Fullerlove as the insurance is in his name. The Board is to consider a name change on the restaurant license to Ronald Fullerlove. Trustee Stuart moved to approve a restaurant license to Ronald Fullerlove for Rainy Dayz Café. Trustee Zimmerman seconded the motion. All Trustees voted “Aye”. Motion carried.
CONSIDERATION OF A RESTAURANT LICENSE FOR LEGENDS CORNER
Mayor Dawson stated he received a restaurant license application from Denise Hiner for Legends Corner Bar & Grill. The application is in order.
Trustee Karen Wilson moved to approve the restaurant license and Trustee Zimmerman seconded the motion. All Trustees voted “Aye”. Motion carried.
CONSIDERATION OF AN ORDINANCE TO RE-ZONE PARCEL 11-55-E-1
Mayor Dawson stated he received a letter of recommendation from the Milan Planning Commission to rezone Parcel 11-55-E-1 from B4 to R1. The owner is planning to parcel it off to build two or three houses on the 7.1 acre.
Trustee Karen Wilson moved to pass Ordinance No. 1718 and Trustee Jerry Wilson seconded the motion. Roll call vote showed Trustees Flannery, Zimmerman, Stuart, Karen Wilson, Jerry Wilson and Stickell voted “Aye”. Motion carried.
COMMITTEE REPORTS
Trustee Karen Wilson stated there has been some concern with the traffic on Tech Drive since Nature’s Treatment has increased business. Customers are parking along Tech Drive and with the heavy semi-truck traffic, it poses possible safety problems.
Right now is isn’t really bad, but during holiday sales when customer traffic increases it could become a problem. Chief Johnson will be discussing what Nature’s Treatment owners could do to create off street parking.
Trustee Jerry Wilson stated he received a letter from Nick DeVolder, owner of Red Star Roll Off located on 2nd Avenue West. He states that there is a lot of large truck traffic after dark in the area and he has received complaints about how dark the street is. He would like more street lighting on 2nd Avenue West to increase safety to the area and be safer for anyone walking down the street at night.
Mayor Dawson asked Administrator to contact Mid-American Energy to get their opinion on street lighting in the area.
Trustee Flannery stated Tri City Electric is testing the light poles at Girls Softball Diamond. He stated Mid-America Energy have some test poles available at a reduced price. He is going to look into it.
Trustee Zimmerman asked Mr. Seiver if the potential buyer in the Milan Business Park reimbursed the village for costs sustained to prepare the lots they wanted to purchase.
Mr. Seiver stated they signed an active sales agreement. They now have picked another spot in town and we are working on it with them. We would ultimately be reimbursed from TIF IV.
Mayor Dawson stated Meatheads have signed the agreement for TIF monies to get moved into Quality Warehouse and Quality Warehouse has signed their TIF Reimbursement Development Agreement.
Superintendent Kevin Farrell stated Mid-America put the meter in for the solar project at the Treatment Plant. He is still waiting for the final permit from the State.
CITIZENS OPPORTUNITY TO ADDRESS THE VILLAGE BOARD
Mayor Dawson asked if anyone from the audience would like to address the Board.
No one spoke.
ADJOURN
Mayor Dawson asked for a motion to adjourn the meeting as there was no further business to discuss.
Trustee Jerry Wilson moved to adjourn the meeting and Trustee Zimmerman seconded the motion. All Trustees voted “Aye”. Motion carried. The meeting adjourned at 6:35 p.m.
http://www.milanil.org/docs/agenda_minutes/20200203.pdf
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