Village Of Carbon Cliff Board of Trustees met Feb. 4.
Here is the minutes provided by the board:
Village President Hintz called the meeting to order at 7:02 p.m.
Members President: Todd Cantrell, Keith Curry, LeeVon Harris, Alma Neels, Larry Scott
Members Absent: Robert Dreher
Others Present: Dan Clark, Village Head Maintenance Operator & Village Resident; Nick Gottwalt, Director of Community & Administrative Services (D.O.C.A.S.); and Karen L. Hopkins, Village Clerk.
Hearing of the Citizens – She did not show up at the Board Meeting.
Village President’s agenda items discussed:
• D.O.C.A.S. Gottwalt updated everyone on the major water main on Mansur Avenue close to Valley View Drive. This water main takes the water from Pump House A to the above ground water tower off Valley View Drive. The break was in our 12” cast iron main, it was actually discovered the break was on the 12” cast iron main that was encased inside a bigger 24” pipe.
The main was a much bigger project than the Village maintenance crew was able to undertake. The Village called McClintock Trucking & Excavating to dig up and investigate where the leak was coming from, replace the pipe that was leaking, and fill back in.
The main replaced was the complete width of Mansur Avenue. Replaced with single 12” main pipe (not incased and the 24” pipe used for the encasement was in bad shape & not needed so it was just removed.)
Memo from Nick Gottwalt to Village President Bill Hintz along with details of the water main break and pictures is attached as the last page of these minutes.
• Village President gave Village Clerk Karen Hopkins the authorization to make a web payment to Midco Diving & Marine Service Inc. on January 22, 2020 in amount of $1,200.00, Invoice #3540 for the trip charges incurred on September 3, 2019. Clerk Hopkins disputed the invoice mount original invoiced in September 2019 in amount of $1,999.50. Midco Diving did lower the invoice by $799.50 since it was disputed. Midco Diving & Marine Service Inc. payment is being approved in the minutes and with the information on bills / payroll / transfers.
• Purchase 12 sweatshirts (which is the minimum order) for the maintenance operators. Total cost is $288.00 and will be purchased from QC Custom Tees & More, in Silvis.
• Pump House B (Water Treatment Plant on Orchard Lane) had no heat on December 30, 2019 Kale Hearing & Air Conditioning repaired on issue on one of the hanging heater, and did a temp repair by wiring the fan on constant to provide temporary heat on the west hanging heater – had bad control board. Kale Heating & Air Conditioning quote to furnish and install new control board, test system, and labor for $402.00.
• Received 1099-K (Payment card & Third-Party Network Transactions – Received from credit card & debit card transactions) from First American Payment System, LP $170,891.00; 843 payment transactions; amount collected without card present (call in or web payments using Village Website) $123,096.00
Meetings / Conferences discussed:
• D.O.C.A.S. Nick Gottwalt will be attending the following Conferences:
o Quad Cities Stormwater Conference 2/11/2020 – will be used in Floodplain Management, etc.
o 2002 IAFSM (Illinois Association of Floodplain Stormwater Management) Conference 3/11 & 12/2020 – Tinley Park Conference Center Registration Fee $430.00 – used as Floodplain Manager additional education.
o 2020 Illinois Tax Increment Association (T.I.F.) Annual Spring Conference being held 04/15 – 17, 2020 at the President Abraham Lincoln Springfield – Attending as Village Treasurer.
• Head of Maintenance Dan Clark will be attending the:
o PipelineEmergencyResponseTraining–2/18/202011:30to1:30p.m.atStoneyCreekInn,Moline,IL.
Old Business items discussed:
• Midco Diving contacted Maintenance Operator Dan Clark on January 24, 2020 and inquired about cleaning the Village above ground water tower on Saturday January 25, 2020. Dan Clark declined the cleaning for Saturday January 25, 2020 due to possible weather issues needing the maintenance crew. Midco Diving does not and will not make appointments a week or month out. They were told the Village needs the work to be scheduled during the week and at least a 48-hour notice. Midco Diving said they will call us next time they are in town.
New Business items discussed:
• Property located just South of the Village Hall (Parcel #06-8595) is being sold. Realtor Jason Miller stopped in and spoke with Nick Gottwalt to see if the Village had any interest in purchasing the parcel and get more information on the parcel. Property listed Monday, January 27, 2020 at $99,000.00.
• Nathan Dunsworth has inquired about the old salt spreader the Village had taken bids on earlier in the year, no bids were received so Village was going to sell as scrap metal. Nathan Dunsworth has requested to purchase the old salt spreader from the Village at a price of $120.00. Village President and Village Trustees verbally approved, now this will be taken to the Committee Meetings for approval.
Motion #1: Motion by Curry to establish the Consent Agenda, as follows:
5. Village President’s Agenda
c. Acknowledge & ratify the Village President’s authorization for Village Clerk, Karen Hopkins to make a web payment to Midco Diving & Marine Services Inc. on January 22, 2020 in amount of $1,200.00, Invoice #3540 for the trip charges on September 3, 2019.
d. Purchase 12 sweatshirts (minimum order) for the maintenance department from QC Custom Tees & More, Silvis, Illinois. (Order will consist of 4 sweatshirts per maintenance worker in bright blue (bright blue is approved color in our uniform policy) for total cost of $288.00. (Current sweatshirts maintenance are wearing were purchased in December of 2017.)
f. Authorize Kale Heating & Air Conditioning to perform the following at Pump House B on Orchard Lane: Furnish and install new control board; test system operation. Total for materials and labor is $402.00.
9. Minutes / Reports / Public Notices:
a. Minutes of the Regular Board Meeting of the Carbon Cliff Board of Trustees for Tuesday, January 21, 2020, as presented – approved / filed; and
b. Illinois EPA- Notice of Application to Permit To Manage Waste (LPC-PA16), dated 01/21/2020; Site Name: John Deere Foundry Landfill; Address Route 84 and 14th Avenue – East Moline, IL Site #IEPA 1618100017. Description of Project: An Affidavit for Certification of Post-Closure Care for Non-Hazardous Waste Facilities is being submitted to IEPA seeking approval to remove the John Deere Foundry Landfill from Post Closure Care requirements – Placed on view for public comment.
12. Approval of Bills / Payroll / Transfers / Voided Checks:
a. Approve Bills / Payroll / Transfers / Voided Checks:
Second by Scott. Motion carried by the following roll call vote:
Cantrell-yes; Curry-yes; Harris-yes; Neels-yes; Scott-yes
5-yes, 0-no, 1-absent
Motion #2: Motion by Neels to approve the Consent Agenda as established:
5. c., d., f. Village President’s Agenda
9. a., b. Minutes / Reports / Public Notices
12. a. Bills / Payroll / Transfers / and Voided checks
Second by Harris. Motion carried by the following roll call vote:
Cantrell-yes; Curry-yes; Harris-yes; Neels-yes; Scott-yes
5-yes, 0-no, 1-absent
Motion #3: Motion by Cantrell to adjourn. Second by Neels.
Motion carried by the following roll call vote:
Cantrell-yes; Curry-yes; Harris-yes; Neels-yes; Scott-yes
5-yes, 0-no, 1-absent.
Meeting adjourned at 7:40 p.m.
https://www.carbon-cliff.com/documents/212/02042020_BM_Minutes.pdf
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