Village of Carbon Cliff Board of Trustees met May 5.
Here is the agenda provided by the board:
1. Call To Order
2. Roll Call
3. Pledge
4. Hearing of the Citizens (Please see Rules of Citizen Participation)
5. Acknowledged & Ratified:
a. Village President Bill Hintz has approved an estimate from Cummins Sales and Service in the amount of $471.64 to replace the Hot Start Block Heater at Pump House A. This will be installed the next time they come out to perform the preventative maintenance check.
b. Village President Bill Hintz has approved an estimate from Cummins Sales and Service in the amount of $229.10 to replace Battery at Pump House B. This will be installed the next time they come out to perform the preventative maintenance check.
c. Village President Bill Hintz approved and authorized purchasing Annual Software and Hardware from Ferguson Water Works at a total cost of $3,887.99 (this was recommended at the Public Works Committee Meeting on March 10, 2020 – This will be done and billed in three phases – 1st – Annual Fee for the 1-R900 Belt Clip used for reading water meters – this is a current cost each year. 2nd – Annual Fee for the Neptune 360 Cloud Based Software (Neptune will be using Amazon Cloud for the storage and will hold more information that we currently have. The Cloud storage is paid for by Neptune out of these annual fees.) 3rd – Neptune System implementation and Training (one-time fee) $1,500.00.
d. Village President Bill Hintz has approved a Memorandum of Understanding between the Village of Carbon Cliff and Rock Island County Emergency Management Agency. This allows the Rock Island County Emergency Management Agency (EMA) to use the bays located on the Rock Island County Sheriff’s Office side of the building in the event they need to hold an outreach event for flood victims, or other natural disasters, etc. This is like the event they held last year where residents came down to obtain flood victim information and apply for assistance.
e. Village President Bill Hintz has authorized Clerk Hopkins to pay invoices from attorney’s “Ottosen, Dinolfo, Hasenbalg, & Castaldo, Ltd” for legal services. Kathleen Field Orr who is our Village Attorney, has joined the above-mentioned firm. Kathy Orr has always invoiced us herself for any work she has done for the Village, these invoices came from Kathleen Field Orr & Associates. If Kathy requires assistance from the firm “Ottosen, Dinolfo, Hasenbalg, & Castaldo, Ltd”, we will be invoiced by the firm and not Kathleen Field Orr & Associates. Neither Kathy or the firm will invoice for the same work. We will only be billed from one or the other.
f. DOCAS Nick Gottwalt was authorized by Village President Bill Hintz to have Mutual Wheel Company repair Truck #2. Work done consisted of cam bushing, ball joints, tie rod ends, drag link, steering stabilizer at a total price of $2,241.95 ($1,216.95 parts and $1,025.00 labor), repairs done on Tuesday March 24, 2020.
g. Village President Bill Hintz has executed the IL EPA Compliance Statement and the IL EPA Compliance Commitment Agreement – both these forms are updating IL EPA on the progress and time frame of the new water treatment plant.
h. Resolution No. 2020-01 “A Resolution for Maintenance Under the Illinois Highway Code for Calendar Year 2020” ($133,173.75) This needed to be submitted to IDOT prior to March 31, 2020. The Village has passed the same resolution for several years. Funds could not have been utilized by the Village.
i. Village President Bill Hintz has authorized Clerk Hopkins to purchase a Panini Check Scanner for depositing checks into the bank. Total cost after incentives paid is $414.99. (This was purchased and implemented to avoid contact with the bank for the safety of the COVID-19 virus.)
6. Approval of “Acknowledged & Ratified”.
a. Motion to approve Acknowledged & Ratified as presented. (5.a., b., c., d., e., f., g., h., i.)
Roll Call Vote:
7. Village President’s Agenda:
a. Motion to adopt Ordinance No. 2020-05 “An Ordinance Granting Emergency Powers To The Village President Of The Village Of Carbon Cliff, Rock Island County, Illinois.” (Vote Separately)
b. The Village has received a check in the amount of $233.20 from Del’s Metal for the scrapping of items discussed at Committee. (5,140 lbs. of Unp Steel & Sheet Iron @ $40.00 per ton = $102.80 and 6,520 lbs. of Unp Steel @ $40.00 per ton = $130.40)
c. Village President Bill Hintz declares the week of May 3-9, 2020 as “Drinking Water Week”
d. Village President Bill Hintz declares the week of May 3-9, 2020 as “Municipal Clerks Week”
8. Meetings / Conferences:
a. All meetings and conferences have been either canceled or postponed per the Governor’s Executive Order(s).
9. Committee Meetings:
a. Public Properties Committee:
1. Next Meeting, Monday, May 11, 2020, 6:00 p.m. via Telephone Conference.
Dial: 1-(650)-419-1505
Meeting ID: 379192595 #
b. Public Safety Committee:
1. Next Meeting, Monday, May 11, 2020, 7:00 p.m. via Telephone Conference.
Dial: 1-(650)-419-1505
Meeting ID: 325235068 #
c. Public Works Committee:
1. Next Meeting, Tuesday, May 12, 2020, 6:00 p.m. via Telephone Conference.
Dial: 1-(650)-419-1505
Meeting ID: 788103823 #
d. Administration Committee:
1. Motion to adopt Ordinance No. 2020-01 “An Ordinance Providing For The Regulation Of Deposits In Ditches;
Firewood Stacks; Cluttered, Discarded, Or Abandoned Items; And Landscape Waste, Which Amends The Code Of Ordinances Of The Village Of Carbon Cliff, Rock Island County, Illinois”
2. Motion to adopt Ordinance No. 2020-02 “An Ordinance Providing For Open Burning Restrictions, Which Amends Title 2, Article 3 Of The Code Of Ordinances Of The Village Of Carbon Cliff, Rock Island County, Illinois.”
3. Motion to adopt Ordinance No. 2020-04 “An Ordinance Amending The Zoning Ordinance Of The Village Of Carbon Cliff, Rock Island County, Illinois” (Restrictions on Trailers, Tents, and Boats)
4. Next meeting, Tuesday, May 12, 2020, 7:00 p.m. via Telephone Conference.
Dial: 1-(650)-419-1505
Meeting ID: 944903063 #
10. Approval of “Committee Meetings”.
a. Motion to approve Committee Meetings as presented. (9.d.1., d.2., d.3.)
Roll Call Vote:
11. Minutes / Reports / Public Notices:
a. Minutes of the Regular Village Board Meeting of the Carbon Cliff Board of Trustees for Tuesday, March 3, 2020, Tuesday, March 17, 2020, Tuesday, April 7, 2020 and Tuesday, April 21, 2020 as presented – approved / filed; and
b. Monthly Clerk’s Report for February 2020 as presented – approved / filed; and
c. Monthly Clerk’s Report for March 2020 as presented – approved / filed; and
d. Monthly Collector’s Report for February 2020 as presented – approved / filed; and
e. Monthly Collector’s Report for March 2020 as presented – approved / filed; and
f. Monthly Maintenance Comp Time Report for February 2020 as presented – approved / filed; and
g. Monthly Maintenance Comp Time Report for March 2020 as presented – approved / filed; and
h. Monthly Maintenance Report for February 2020 as presented – approved / filed; and
i. Monthly Treasurer’s Report for February 2020 as presented – approved / filed; and
j. Monthly Treasurer’s Report for March 2020 as presented – approved / filed; and
k. Minutes of the March 9, 2020, Public Properties Committee Meeting as presented – approved / filed; and
l. Minutes of the April 13, 2020, Public Properties Committee Meeting as presented – approved / filed; and
m. Minutes of the March 9, 2020, Public Safety Committee Meeting as presented – approved / filed; and
n. Minutes of the April 13, 2020, Public Safety Committee Meeting as presented – approved / filed: and
o. Minutes of the March 10, 2020, Public Works Committee Meeting as presented – approved / filed; and
p. Minutes of the April 14, 2020, Public Works Committee Meeting as presented – approved / filed; and
q. Minutes of the March 10, 2020, Administration Committee Meeting as presented – approved / filed; and
r. Minutes of the April 14, 2020, Administration Committee Meeting as presented – approved / filed; and
s. I-EPA Notice of Application for Permit to Manage Waste (LPC-PA16), Site Name: East Moline Municipal Landfill – 17201 20th Avenue North, East Moline, Illinois. IEPA ID#1618100004 – Description of Project: Annual Evaluation of Remedial Activities report including review of data trends and comments on the leachate recovery systems. – Placed on view for public comment.
12. Approval of “Minutes / Reports & Public Notices”.
a. Motion to approve the Minutes / Reports & Public Notices as presented. (11.a., b., c., d., e., f., g., h., i., j., k., l., m., n., o., p., q., r., s.) Roll Call Vote:
13. Old Business:
a. The Village has received back 14 of the 18 Appraisals of Village Property by Joel Hansen w/ QC Home Appraisal. Joel stated that he will finish the remaining 4 once the pandemic has eased up a bit.
14. New Business:
a. The 2013 eXmark zero turn lawn mower caught fire on Monday, April 27th while Dan Clark, Maintenance Department, was mowing. Claim has been filed with the Village’s insurance for possible reimbursement. Dan was not injured in the incident.
b. Comfort Inn did a partial shutdown of their hotel during the pandemic. They informed the Village on April 13th that they would be closed from April 16-30th. There has been no word as to whether they have extended their closure into May.
15. Approval Of Bills / Payroll / Transfers & Voided Checks:
a. Motion to approve Bills / Payroll / Transfers & Voided Checks as presented.
Roll Call Vote:
16. Motion to Continue Meeting / Set Special Meeting / Adjourn.
Meeting adjourned at:
https://www.carbon-cliff.com/documents/212/Agenda_Packet_05-05-2020.pdf
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