City of Moline Committee of the Whole met May 5.
Here is the agenda provided by the committee:
Remote Electronic Attendance
Approval of the remote electronic attendance of certain elected officials
Proclamations
Request by Tony Loete, Utilities General Manager, to proclaim May 3-9, 2020, Drinking Water Week.
Request by Rodd Schick, Interim Public Works Director, to proclaim May 17-23, 2020, National Public Works Week.
Questions on the Agenda
Agenda Items
1. 2020 Service Fees (Derke Price, Corporation Counsel)
2. Coronavirus Emergency Supplemental Funding Grant (Darren Gault, Chief of Police)
3. AT&T Sixth Amendment to Site License Agreement (Chris Mathias, Property Management Coordinator)
4. Eliminate Credit Card Processing Fees RFQ (Keith Verbeke, Finance Manager)
5. Floreciente Streetscape Phase 2 (K.J. Whitley, Community Development Program Manager, and JeffAnderson, City Planner)
6. Updated CDBG Policies & Procedures Manual with Appendix J (K.J. Whitley, Community DevelopmentProgram Manager)
7. Other
Informationals
CDBG COVID-19 Proposed Activities (K.J. Whitley, Community Development Program Manager; JeffAnderson, City Planner)
Sole source Professional Services Agreement with Shive-Hattery, Inc. for reroofing of the Moline PublicLibrary (Sarah Mark, Interim Fleet Manager)
Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names. Commentsmay also be emailed to the City Clerk at jparr@moline.il.us. Please type Public Comment in the Subject line.
1. A Resolution amending practices and procedures for service fees for utility services established byResolution No. 1037-2020. (Derke Price, Corporation Counsel)
Explanation: On March 24, 2020, the City approved Resolution No. 1037-2020 to establish certain practicesand procedures for the City of Moline during the COVID-19 state of emergency. Said practices and procedureswere implemented in response to the Illinois Governor’s issuance of a March 9, 2020, disaster proclamationdeclaring a state of emergency due to the COVID-19 virus. Concerning utility services, Resolution No. 1037-2020 provides that late fees for such services (water, sewer, garbage and stormwater) will not be imposed and the City will not execute shut-offs or disconnection of services for non-payment of invoices that are either due duringthe state of emergency period or issued during the state of emergency period. The City is considering amendingthe prior Resolution concerning these practices and procedures to reinstate the possibility of shut-offs in theabsence of a payment plan agreement (which could be set at a nominal level). The requirement of a payment planto avoid a shut-off would provide for continued revenue to the City during this period of budget impacts, whileallowing residents continued service without shut-off or disconnection due to a failure to make full payment. Amonthly minimum payment of $25 is suggested for Council’s review and consideration.
Staff Recommendation: For City Council consideration
Fiscal Impact: Lessened impact to utilities funds revenues
Public Notice/Recording: N/A
Goals Impacted: A Great Place to Live; Financially Strong City
2. A Resolution authorizing the Moline Police Department, on behalf of the City of Moline, to apply to the U.S. Department of Justice for a Coronavirus Emergency Supplemental Funding ProgramGrant in the amount of $48,027; and authorizing City staff to do any and all things necessary to apply for and implement said grant funding for COVID-19 response and recovery. (Darren Gault, Chief of Police)
Explanation: As a current recipient of the Edward Byrne Memorial Justice Assistance Grant (JAG), the City ofMoline Police Department is eligible for the Coronavirus Emergency Supplemental Funding (CESF) ProgramGrant to support COVID-19 response and recovery. City staff seeks to submit the grant application in an effort to lessen budgetary concerns related to COVID-19. Of the funds allocated for the FY2020 CESF program, theCity’s allocation is $48,027. These funds will be utilized to support response and recovery efforts related to use of personal protective equipment for law enforcement and individuals transported by officers, overtime occurrences as a result of COVID-19, the purchase of the Salamander program to manage resources, the expansion of records management system (RMS) as a resident reporting tool, and supplies and equipment for disinfectingand sanitizing squad cars and areas throughout the Police Department. The application deadline is May 29, 2020; staff requests that this item proceed to allow sufficient time for application submission following Council review.This item will also appear on the City Council Agenda on May 5, 2020, under “Items Not on Consent.” Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $48,027 in grant funds
Public Notice/Recording: N/A
Goal Impacted: A Great Place to Live
3. A Resolution authorizing the Mayor and City Clerk to execute and attest to a Sixth Amendment to Site License Agreement between the City of Moline (“City”) and New Cingular Wireless PCS, LLC (“New Cingular”) to allow New Cingular to install updated communications equipment to the space it leases on the City’s water tower located at 1531 17th Avenue, Moline. (Chris Mathias, Property Management Coordinator)
Explanation: The City currently leases a portion of the space on its water tower located at 1531 17th Avenue to New Cingular. New Cingular wishes to enter into a sixth amendment to the agreement to allow for the installation of updated communications equipment. Under the amendment, the license fees will increase by $300 per month for a $3,600 annual increase. The City will receive a net annual revenue increase of $2,520 to the Water Fund; third-party consultant Thinc Management will receive the remaining $1,080 (30%) based upon an original agreement. The new equipment will provide enhanced cell phone service to Moline residents. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Net annual revenue increase of $2,520 to Water Fund
Public Notice/Recording: N/A
Goal Impacted: Upgrade City Infrastructure & Facilities
4. A Resolution authorizing the Mayor and City Clerk to execute and attest to a Master Services Agreement with Payment us Corporation. (Keith Verbeke, Revenue Manager)
Explanation: The Finance Department solicited quotes from two preferred vendors to eliminate credit card processing fees, add an IVR (Interactive Voice Response) payment system, and provide a real-time, integrated platform with Central Square software. The two quotes received were reviewed by the Finance Department, and Paymentus Corporation was selected as the vendor submitting the most responsive and responsible proposal, as shown on the attached. Additional documentation attached.
Staff Recommendation: Approval Fiscal Impact: Annual net savings to various funds of $108,000 (first year); $120,000 (ongoing) Public Notice/Recording: N/A Goal Impacted: Financially Strong City
5. A Resolution authorizing City staff to complete the remainder of Phase I of Project #1331 and a limited scope of Phase II, Floreciente Streetscape, 7th Street, West of 4th Avenue, by extending the previously approved contract prices from Phase I of said Project in an amount not to exceed $125,000; and authorizing City staff to proceed with a limited Phase II of Project #1331. (K.J. Whitley, Community Development Program Manager; Jeff Anderson, City Planner)
Explanation: Approval of this resolution would extend contract bid prices from the previously bid Phase I to Phase II for Project #1331, Floreciente Streetscape, 7th Street, West of 4th Avenue (“Project #1331”). Project #1331 was bid with two phases anticipated. On September 10, 2019, City Council approved the contract for Phase I of Project #1331 via Resolution No. 1117-2019. Sufficient Community Development Block Grant (“CDBG”) funds are available and budgeted for Project #1331. Completing Phase II of Project #1331 at this time would be consistent with project details previously presented to Council. The contractor has acknowledged its availability and has requested to move forward with Project #1331. Given this, this item will also appear on the City Council Agenda on May 5, 2020, under “Items Not on Consent.” Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $315,000 is budgeted for this project in Account #230-0729-492.18-95, CDBG Projects, Neighborhood Infrastructure Projects.
Public Notice/Recording: N/A
Goal Impacted: Upgrade City Infrastructure & Facilities
6. A Resolution authorizing the Mayor and City Clerk to adopt the updated City of Moline Community Development Block Grant Policies and Procedures Manual with a temporary amendment to include “Appendix J COVID-19 Pandemic – Governor’s Order 2020-07.” (K.J. Whitley, Community Development Program Manager)
Explanation: On April 29, 2020, the Citizens Advisory Council on Urban Policy approved a temporary amendment to the City of Moline Community Development Block Grant Policies and Procedures Manual to include “Appendix J COVID-19 Pandemic – Governor’s Order 2020-07.” This temporary addition is in response to the Illinois Governor’s Executive Order and the U.S. Department of Housing and Urban Development Memorandum. The memorandum transmits the “CARES Act Flexibilities for CDBG Funds Used to Support Coronavirus Response Guide.” The Guide describes the immediate availability of a five-day public comment period for amendments and new plan submissions, and uncaps the percentage of CDBG funding for public services to prevent, prepare for, and respond to coronavirus, as well as other flexibilities. This broad applicability provides grantees with flexibility to help address the challenges facing the nation, and this addition is necessary to continue to adhere to the established regulatory policies as outlined in Title 1 of the Housing and Community Development Act of 1974, as amended. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goal Impacted: A Great Place to Live
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/6251
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