City of Moline Committee of the Whole met June 23.
Here is the agenda provided by the committee:
This meeting will be conducted by audio or video conference without a physically present quorum of the Moline City Council due to the disaster declaration issued by Governor Pritzker related to COVID-19 public health concerns affecting the State and the City. The Mayor has determined that an in-person meeting at City Hall with all participants is not practical or prudent because of the disaster. Aldermen, the City Administrator, and staff may not all be physically present at City Hall due to the disaster. Physical public attendance at City Hall may be limited or not feasible. You may listen to the meeting by calling (720) 902-7700, meeting ID: 777 534 0806. A live stream link is available by 5:30 p.m. the day of the meeting at: https://www.facebook.com/CityofMoline/. Meetings are recorded and made available, within 48 hours, at: http://www.moline.il.us/CivicMedia?CID=9.
Remote Electronic Attendance
Approval of the remote electronic attendance of certain elected officials
Questions on the Agenda Agenda Items
1. FY2019 Comprehensive Annual Financial Report (Michael Malatt, Baker Tilly Virchow Krause, LLP)
2. Holmes Murphy Agreement (Alison Fleming, Human Resources Manager)
3. Cellular Land Lease Agreement (Chris Mathias, Property Management Coordinator)
4. Rock Island County Hazard Mitigation Plan Amendment (Jeff Anderson, City Planner)
5. MidAmerican Electric Service to Oak Glen Water Tank (Tony Loete, Utilities General Manager)
6. Other
Informational
Proposed Refunding of the City’s General Obligation Refunding Bonds, Series 2012F (Carol Barnes, Finance Director)
Moline Police Update (Darren Gault, Chief of Police)
Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names. Comments may also be emailed, the day of the meeting by 5:30 p.m., to the City Clerk at jparr@moline.il.us. Please type Public Comment in the Subject line.
Explanation
1. A Resolution accepting the Comprehensive Annual Financial Report prepared by Baker Tilly Virchow Krause, LLP for the Fiscal Year of January 1, 2019, through December 31, 2019, for all municipal funds. (Carol Barnes, Finance Director)
Explanation: The Comprehensive Annual Financial Report for the City of Moline for the fiscal year ended December 31, 2019, is submitted for City Council acceptance. The primary objectives of a financial audit are: (1) to express an opinion on the fairness of the financial statements in conformity with generally accepted accounting principles; and (2) to determine whether the City has complied with applicable legal requirements in obtaining and expending public funds. The audit for fiscal year 2019 was performed in accordance with generally accepted auditing standards by the accounting firm of Baker Tilly Virchow Krause, LLP. These standards are required to obtain reasonable assurances that the general purpose financial statements are free from material misstatements. The opinion given in the Report on the Independent Auditors states that the general purpose financial statements present fairly, in all material respects, the financial position of the City of Moline on December 31, 2019, and the results of the City’s operations are in accordance with generally accepted accounting principles. The City of Moline has received the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers’ Association for 27 consecutive years and will be submitting the 2019 CAFR for award consideration. Copies of the CAFR will be made available to the public for reference at the Moline Library, Moline Finance Department and via the City’s website. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: Finance Department staff will file with various governmental agencies
Goal Impacted: Financially Strong City
2. A Resolution authorizing the Mayor and City Clerk to execute and attest to an agreement with Holmes Murphy & Associates, LLC (“Holmes Murphy”) for health benefit consulting services for a period of three years commencing August 1, 2020. (Alison Fleming, Human Resources Manager)
Explanation: A request for proposals for health benefit consulting services was published, and Holmes Murphy & Associates, LLC (“Holmes Murphy”) provided the proposal that is most advantageous to the City and in the City’s best interest. The total budget for health benefit consulting services in the active and retiree health fund for 2020 is $36,800. The cost of services under the Holmes Murphy agreement is $30,000 for each year of the three-year agreement. This would result in a savings of $6,800 for the 2020 budgeted amount. Services provided include renewal strategy and services, compliance assistance, health plan data analysis, development of a long-term plan, analysis of retiree data and benefits, negotiation of plan administration fees with third-party administrators, and assistance with cost containment strategies. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $28,335 budgeted in account 440-9964-415.03-22; $8,465 budgeted in account 441-9964-415.03-22
Public Notice/Recording: N/A
Goal Impacted: Financially Strong City
3. A Resolution authorizing the Mayor and City Clerk to execute and attest to a Land Lease Agreement between the City of Moline and GTP Acquisition Partners II, LLC for City-owned property located at 4213 16th Avenue, Moline. (Chris Mathias, Property Management Coordinator)
Explanation: The City of Moline has a site license agreement with GTP Acquisition Partners II, LLC to allow GTP’s cellular facilities on City-owned property located at 4213 16th Avenue. The site license agreement will expire on July 15, 2020. The parties wish to enter into a new land lease agreement to allow the cellular facilities to remain on the City-owned property for an additional 25 years (an initial 5-year term under the new agreement with automatic renewals of four 5-year renewal terms). The base rent for the first year is $30,000. For the full 25 years, the combined rents would total a projected $2,260,795, including a $45,000 signing bonus in 2020 and an annual base rent increase of 3.5%. The City would receive 100% of the $2,260,795 compared to $1,582,556 (70%) under the existing agreement, an increase of $657,157 over the 25-year period. Upon execution, this land lease agreement shall supersede the existing site license agreement. Should GTP opt not to extend, written notice must be provided to the City at least 60 days prior to the expiration of the initial term or a renewal term. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Projected revenue increase of $657,157 over the full 25-year period of the land lease agreement.
Public Notice/Recording: N/A
Goals Impacted: Upgrade City Infrastructure & Facilities, Financially Strong City
4. A Resolution amending the 2016 Rock Island County Multi-Jurisdictional Local Hazard Mitigation Plan by adding and incorporating therein eleven new hazard mitigation projects. (Jeff Anderson, City Planner)
Explanation: The City of Moline approved and adopted the Rock Island County Multi-Jurisdictional Local Hazard Mitigation Plan in 2016 pursuant to Resolution 1144-2016. The City, with assistance from Rock Island County and the Bi-State Regional Commission, periodically gathers information, prepares and updates the Rock Island County Multi-Jurisdictional Local Hazard Mitigation Plan. In addition to providing an inventory and assessment of local hazard conditions, potential hazard occurrences, and hazard mitigation strategies, the Plan assists with obtaining federal hazard and disaster-related funds by listing hazard mitigation projects that may be the subject of future funding requests within the Plan. The 2016 Plan and additional projects to be incorporated into the Plan are attached. This item will also appear on the City Council Agenda on June 23, 2020, under “Items Not on Consent.” Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goal Impacted: Upgrade City Infrastructure and Facilities
5. A Resolution authorizing the Mayor and City Clerk to execute and attest to a proposal with MidAmerican Energy Company (MidAmerican) for installation of electric service to the Oak Glen Water Tank site in the amount of $27,852.26. (Tony Loete, Utilities General Manager)
Explanation: The City acquired water tanks from Rock Island County in May 2018 for future use with the City’s public water system. In 2019, the City was awarded an Illinois Department of Economic Opportunity Grant in the amount of $60,000.00 for use in rehabilitation efforts related to the Oak Glen Water Tanks. The City requested an extension for the use of these funds due to task interference and COVID-19 challenges. The City has been given an extension to June 30, 2021, to use the grant funds. Previous electric service to the site is obsolete and could not be re-used. City staff has therefore been communicating with MidAmerican to arrange for installation of new electric service. Through these discussions, MidAmerican has identified additional customers that will benefit from this new facility, and MidAmerican has lowered its original price proposal to the City. Costs related to electric supply are grant reimbursable expenses. This agreement includes installation of conductors and transformers needed to power pumping facilities and other appurtenances at the site. Staff expects to contract separately for the installation of required conduits. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $27,852.26 to be paid from 310-1718-434.08-45, Water Contracts ($85,000 budgeted) and reimbursed through DCEO grant funding
Public Notice/Recording: N/A
Goal Impacted: Upgrade City Infrastructure & Facilities
https://www.moline.il.us/ArchiveCenter/ViewFile/Item/6343
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