City of Moline City Council met July 7.
Here is the agenda provided by the council:
Call to Order
Pledge of Allegiance Invocation – Alderman Potter
Roll Call
Consent Agenda
All items under the consent agenda will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote.
Approval of Minutes & Appointments Made
Committee-of-the-Whole and Council meeting minutes of June 23, 2020, and appointments made during Committee-of-the-Whole on July 7, 2020.
Second Reading Ordinances
1. Council Bill/General Ordinances 3015-2020 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by including Twenty- Fifth Street, on the west side from Nineteenth Avenue, north 60 feet; and Twenty-Fifth Street, on the east side from Nineteenth Avenue, south 60 feet.
Explanation: The Traffic Committee received a request for “No Parking Here to Corner” signs at the following intersections: Twenty-Fifth Street, on the west side from Nineteenth Avenue, north 60 feet; and Twenty-Fifth Street, on the east side from Nineteenth Avenue, south 60 feet. This request was made due to safety concerns from line-of-sight issues at said intersection. Prohibiting the parking will provide drivers with a better view of approaching traffic. The Traffic Committee reviewed the request and recommends prohibiting the parking. Additional documentation attached.
Fiscal Impact: N/A
Public Notice/Recording: N/A
2. Council Bill/General Ordinances 3016-2020
An Ordinance amending Chapter 35, “ZONING AND LAND DEVELOPMENT,” of the Moline Code of Ordinances, by enacting an amendment to the Zoning Map, incorporated therein as Section 35-3103 (Wade Investments, 4101 John Deere Road).
Explanation: This ordinance will rezone the western 1.6 acres of 4101 John Deere Road from O-1 (Office District) to B-3 (Community Business District). The applicant, Wade Investments, has purchased that portion of the subject property to build a two-tenant commercial building. A Panchero’s restaurant is planned for the southern space, and another restaurant or retail use is planned for the northern space. Staff is supportive of this request. The Plan Commission voted 8-0 to approve the request at its May 27, 2020 meeting.
Fiscal Impact: N/A
Public Notice/Recording: Notice of public hearing was published
3. Council Bill/General Ordinances 3017-2020
An Ordinance amending Chapter 8, “BUILDINGS AND OTHER CONSTRUCTION AND BUILDING SERVICES,” of the Moline Code of Ordinances, by enacting one new Section 8-7500, “CRIME FREE RESIDENTIAL RENTAL PROGRAM.”
Explanation: Following investigation and upon the recommendation of its Chief of Police, the City of Moline wishes to establish a Crime Free Residential Rental Program. This ordinance will enact one new Section 8-7500 to the Moline Code of Ordinances to set forth the rules and regulations of the program. Any owner or local agent of a residential rental property subject to Code Section 8-7202, “Registration of Residential Rental Property,” and containing more than one (1) dwelling unit, must attend and complete the City’s Crime Free Housing Program Seminar as a condition of any new registration or any renewal registration beginning January 1, 2021; the seminar must be completed at least once every three years. In addition, as of January 1, 2021, all owners of residential property within the City must incorporate a City of Moline crime free lease addendum into any new lease or lease renewal. Through the addendum, certain criminal activity that is conducted, facilitated or permitted by a tenant, household member, guest or other party under control of the tenant, shall be deemed a violation of the lease. The ordinance further provides for and details the declaration of a nuisance residential rental property and enforcement remedies for same.
Fiscal Impact: N/A
Public Notice/Recording: N/A Resolutions
4. Council Bill/Resolution 1073-2020
A Resolution accepting the Comprehensive Annual Financial Report prepared by Baker Tilly Virchow Krause, LLP for the Fiscal Year of January 1, 2019, through December 31, 2019, for all municipal funds.
Explanation: The Comprehensive Annual Financial Report for the City of Moline for the fiscal year ended December 31, 2019, is submitted for City Council acceptance. The primary objectives of a financial audit are: (1) to express an opinion on the fairness of the financial statements in conformity with generally accepted accounting principles; and (2) to determine whether the City has complied with applicable legal requirements in obtaining and expending public funds. The audit for fiscal year 2019 was performed in accordance with generally accepted auditing standards by the accounting firm of Baker Tilly Virchow Krause, LLP. These standards are required to obtain reasonable assurances that the general purpose financial statements are free from material misstatements. The opinion given in the Report on the Independent Auditors states that the general purpose financial statements present fairly, in all material respects, the financial position of the City of Moline on December 31, 2019, and the results of the City’s operations are in accordance with generally accepted accounting principles. The City of Moline has received the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers’ Association for 27 consecutive years and will be submitting the 2019 CAFR for award consideration. Copies of the CAFR will be made available to the public for reference at the Moline Library, Moline Finance Department and via the City’s website. Additional documentation attached.
Fiscal Impact: N/A
Public Notice/Recording: Finance Department staff will file with various governmental agencies
5. Council Bill/Resolution 1074-2020 A Resolution authorizing the Mayor and City Clerk to execute and attest to an agreement with Holmes Murphy & Associates, LLC (“Holmes Murphy”) for health benefit consulting services for a period of three years commencing August 1, 2020.
Explanation: A request for proposals for health benefit consulting services was published, and Holmes Murphy & Associates, LLC (“Holmes Murphy”) provided the proposal that is most advantageous to the City and in the City’s best interest. The total budget for health benefit consulting services in the active and retiree health fund for 2020 is $36,800. The cost of services under the Holmes Murphy agreement is $30,000 for each year of the three-year agreement. This would result in a savings of $6,800 for the 2020 budgeted amount. Services provided include renewal strategy and services, compliance assistance, health plan data analysis, development of a long- term plan, analysis of retiree data and benefits, negotiation of plan administration fees with third-party administrators, and assistance with cost containment strategies. Additional documentation attached.
Fiscal Impact: $28,335 budgeted in account 440-9964-415.03-22; $8,465 budgeted in account 441-9964-415.03-22
Public Notice/Recording: N/A
6. Council Bill/Resolution 1075-2020 A Resolution authorizing the Mayor and City Clerk to execute and attest to a proposal with MidAmerican Energy Company for installation of electric service to the Oak Glen Water Tank site in the amount of $27,852.26.
Explanation: The City acquired water tanks from Rock Island County in May 2018 for future use with the City’s public water system. In 2019, the City was awarded an Illinois Department of Economic Opportunity Grant in the amount of $60,000.00 for use in rehabilitation efforts related to the Oak Glen Water Tanks. The City requested an extension for the use of these funds due to task interference and COVID-19 challenges. The City has been given an extension to June 30, 2021, to use the grant funds. Previous electric service to the site is obsolete and could not be re-used. City staff has therefore been communicating with MidAmerican Energy to arrange for installation of new electric service. Through these discussions, MidAmerican has identified additional customers that will benefit from this new facility, and MidAmerican has lowered its original price proposal to the City. Costs related to electric supply are grant reimbursable expenses. This agreement includes installation of conductors and transformers needed to power pumping facilities and other appurtenances at the site. Staff expects to contract separately for the installation of required conduits. Additional documentation attached.
Fiscal Impact: Funds are available in 310-1718-434.08-45, Water Contracts
Public Notice/Recording: N/A
OMNIBUS VOTE
Omnibus Vote
Council Member Aye Nay Non - Consent Agenda
Potter Moyer Second Reading Ordinances
7. Council Bill/General Ordinances 3018-2020
An Ordinance establishing a temporary zoning moratorium for personal storage facilities, as defined by Section 35-3401(a) of the Moline Code of Ordinances, and as listed in corresponding Table 35-3401.1, Permitted Land Uses.
Explanation: By a consensus at its March 17, 2020 meeting, the City Council requested that City staff collaborate with the Moline Plan Commission on a Code of Ordinances’ amendment to better regulate personal storage facilities/uses. Staff recommends that a six-month moratorium on new personal storage uses be enacted, during which time staff and the Plan Commission will research the Code and such uses and return to the Council with suggestions for amendment and implementation. A public hearing was convened by the Plan Commission on May 27, 2020, and the Commission recommended approval by a vote of 7-0 and made findings of fact for a temporary moratorium for personal storage facilities. Additional documentation attached.
Fiscal Impact: N/A
Public Notice/Recording: Notice of public hearing published in the newspaper on May 9 and May 12, 2020
Resolutions
8. Council Bill/Resolution 1076-2020
Potter Moyer Schoonmaker A Resolution authorizing the Mayor and City Clerk to execute and attest to a Law Enforcement Agreement and its Order No. 1 with LexisNexis
Waldron Berg Williams Coplogic Solutions Inc. for use of eCrash, an electronic traffic accident reporting and transmission system.
Explanation: As previously presented at the Committee-of-the-Whole meeting on May 19, 2020, the City of Moline wishes to enter into a Law Enforcement Agreement and its Order No. 1 with LexisNexis Coplogic Solutions Inc., for use of eCrash to streamline the Moline Police Department’s (“Department”) reporting process for traffic accidents. Use of eCrash would move the Department’s paper report process for traffic accidents to an automated process. Currently, an officer completes a paper report and provides it to a Department employee to manually enter into the Illinois State Police database. Through the eCrash automated process, an officer would enter the traffic accident information electronically, and the report would be downloaded to the Illinois State Police database and available for distribution to authorized requestors. Use of eCrash will allow the Department to save staff time through its benefits of simplicity and efficiency in processing the reports. Contact information for individuals involved in a traffic accident, including its witnesses, is available at no charge from eCrash, while a full report with all data points is only available at no charge through submission of a Freedom of Information Act (“FOIA”) request. The Agreement includes a provision allowing the City to remind individuals involved in traffic accidents that they may receive their accident reports free of charge through the City’s FOIA process. The Agreement will commence upon its effective date and continue until terminated in accordance with Section 6, “Term and Termination,” of the Agreement; the Order No. 1 will commence upon the Order’s effective date and be for an initial term of 36 months, with automatic renewal terms of twelve months unless either party seeks early termination pursuant to the Order. There is no fee to the City of Moline for the use of the eCrash services contained in Order No. 1.
Fiscal Impact: N/A
Public Notice/Recording: N/A
Miscellaneous Business (if necessary) Public Comment Members of the Public are permitted to speak after coming to the podium and stating their names.
Executive Session (if necessary)
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/6363
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