Moline City Council met July 21.
Here is the agenda provided by the council:
Call to Order
Pledge of Allegiance
Invocation – Alderman Schoonmaker
Roll Call
Consent Agenda
All items under the consent agenda will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote.
Approval of Minutes & Appointments Made
Committee-of-the-Whole and Council meeting and closed session minutes of July 14, 2020, and appointments made during Committee-of-the-Whole on July 21, 2020.
Second Reading Ordinances
1. Council Bill/General Ordinance 3019-2020
An Ordinance amending Chapter 35, “ZONING AND LAND DEVELOPMENT,” of the Moline Code of Ordinances, Section 35-5209, “FENCE AND WALL REQUIREMENTS,” by repealing subsection (1) in its entirety and enacting in lieu thereof one new subsection (1) dealing with the same subject matter.
Explanation: The Plan Commission held a public hearing on June 24, 2020, to review and discuss changes to the City’s fencing regulations. The City’s Code currently allows a wire fence (including chain link) to be built in a front yard; the fence must be screened from adjoining properties, streets and rights-of-way with landscaping, unless the fence secures public service and utility uses. The Code also allows a fence to be built with unorthodox building materials if the fence is screened from other properties. Upon discussion, the Plan Commission and staff agreed that rather than requiring such fences to be completely screened from view, they should be prohibited, except for those securing public service and utility uses. The Plan Commission voted unanimously to recommend approval of the proposed changes to Section 35-5209(1) of the Code.
Fiscal Impact: N/A
Public Notice/Recording: N/A
2. Council Bill/Special Ordinance 4007-2020
A Special Ordinance closing certain streets more particularly described herein to vehicular traffic; and authorizing the Mayor and City Clerk to execute and attest to a Licensing Agreement with Lunda Construction Company and its representatives for use of public right-of-way, as well as certain Park property and City-owned property, in conjunction with the I-74 Bridge construction.
Explanation: Lunda Construction Company has previously been granted use of public right-of-way and greenspace located between 54th Street and 55th Street, and Old River Drive and First Avenue, for use as an arch deck laydown yard, from February 18, 2019, through August 21, 2020, for the I-74 Bridge construction project.
Said use, including road closures, has allowed the contractor to assemble the bridge’s arch sections on land in a more efficient operation than could be accomplished in the river channel, potentially saving several weeks to the overall construction schedule. Lunda seeks to extend said use from August 21, 2020, through December 31, 2021, and to enter into a Licensing Agreement with the City for use of the right-of-way and certain Park property and City-owned property (collectively, the “Premises”) for that time period. Pursuant to the Licensing Agreement, Lunda agrees to pay to the City the $150 Licensing Agreement annual charge; $17,600 in lost rental fees for Ben Butterworth park shelters for the months of May through September, 2020; and $200 per month, beginning September 1, 2020, for any month or part or part thereof that the right-of-way/roadways are not fully open. Upon expiration of the Licensing Agreement, Lunda agrees to restore the Premises to its pre-construction condition including repair and/or restoration to the bike path and parking lots and street pavement and replacement of a memorial tree currently on the Premises that will be removed by the City. The term of the Licensing Agreement may be extended upon written agreement of the parties, and the parties acknowledge that an extension will require approval by the City Council and Lunda’s agreement to remit payment to the City for lost rental fees as well as staff time and equipment necessary to reroute traffic during an extended time period. Additional documentation attached.
Fiscal Impact: Revenue of $21,350 to account 120-0000-363.15-00: Park Fund, Facility Rental
Public Notice/Recording: N/A
Resolutions
3. Council Bill/Resolution 1079-2020
A Resolution authorizing the Mayor and City Clerk to execute and attest to a Land Lease Agreement between the City of Moline and GTP Acquisition Partners II, LLC for City-owned property located at 4213 16th Avenue, Moline.
Explanation: The City of Moline has a site license agreement with GTP Acquisition Partners II, LLC to allow GTP’s cellular facilities on City-owned property located at 4213 16th Avenue. The site license agreement will expire on July 15, 2020. The parties wish to enter into a new land lease agreement to allow the cellular facilities to remain on the City-owned property for an additional 25 years (an initial 5-year term under the new agreement with automatic renewals of four 5-year renewal terms). The base rent for the first year is $30,000. For the full 25 years, the combined rents would total a projected $2,260,795, including a $45,000 signing bonus in 2020 and an annual base rent increase of 3.5%. The City would receive 100% of the $2,260,795 compared to $1,582,556 (70%) under the existing agreement, an increase of $657,157 over the 25-year period. Upon execution, this land lease agreement shall supersede the existing site license agreement. Should GTP opt not to extend, written notice must be provided to the City at least 60 days prior to the expiration of the initial term or a renewal term. Additional documentation attached.
Fiscal Impact: Projected revenue increase of $657,157 over the full 25-year period of the land lease agreement.
Public Notice/Recording: N/A
Omnibus Vote
Non-Consent Agenda
Resolutions
4. Council Bill/Resolution 1080-2020
A Resolution authorizing certain minutes and portions of minutes of Executive Sessions of the City Council to be maintained as confidential until further reviewed by the City Council; and authorizing the remainder of said Executive Session minutes referenced herein to be made available for public inspection.
Explanation: The City Council of the City of Moline is required by statute to periodically meet to review the minutes of all closed sessions (Executive Sessions) to determine the appropriateness of retaining said minutes as confidential or conversely disseminating said minutes to the public. Such a meeting took place on July 7, 2020. The City Council has found that certain minutes of the Executive Sessions for past meetings should be released with the exception of those requiring continued confidential treatment.
OMNIBUS VOTE
Fiscal Impact: N/A
Public Notice/Recording: N/A
5. Council Bill/Resolution 1081-2020
A Resolution authorizing the Mayor and City Clerk to execute a SubRecipient Agreement with Moline-Coal Valley Community Unit School District 40 for Administration of the CARES Act Grant Program.
Explanation: At the May 19, 2020 Committee of the Whole meeting, the City Council directed staff concerning the allocation of the $478,057 in CARES Act funds. The Council allocated $60,000 to assist up to 500 low and moderate income households, identified through the School District, that do not have the equipment necessary to access the internet and that require assistance to obtain it. HUD requires that the City and the School District enter into a sub-recipient agreement to document their mutual responsibilities in the administration of the grant funds. The parties have negotiated the agreement presented, and the Board of Education approved the Agreement last month.
Fiscal Impact: Use of up to $60,000 of CARES Act Funds
Public Notice/Recording: N/A
6. Council Bill/Resolution 1082-2020
A Resolution authorizing the Mayor and City Clerk to execute a SubRecipient Agreement with Project NOW for Administration of the
CARES Act Grant Program.
Explanation: At the May 19, 2020 Committee of the Whole meeting, the City Council directed Staff concerning the allocation of the $478,057 in CARES Act funds. The Council allocated $39,000 to assist low and moderate income households, identified through the Project NOW’s Head Start and Senior Citizen programs, that do not have the equipment necessary to access the internet and that require assistance to obtain it. HUD requires that the City and Project NOW enter into a sub-recipient agreement to document their mutual responsibilities in the administration of the grant funds. The parties have negotiated the agreement presented.
Fiscal Impact: Use of up to $39,000 of CARES Act Funds
Public Notice/Recording: N/A
7. Council Bill/Resolution 1083-2020
A Resolution authorizing the Mayor and City Clerk to execute an
Agreement with Mediacom for Equipment in furtherance of the Digital
Equity component of the CARES Act Grant Program.
Explanation: At the May 19, 2020 Committee of the Whole meeting, the City Council directed Staff concerning the allocation of the $478,057 in CARES Act funds. The Council allocated $99,000 to assist low and moderate income households, identified through the Project NOW’s Head Start and Senior Citizen programs, that do not have the equipment necessary to access the internet and that require assistance to obtain it. This agreement leases the modem necessary for access to the internet for the identified households for a period of 1 year. The parties have negotiated the agreement presented.
Fiscal Impact: Use of CARES Act Funds (administered by MCVCUSD-40 and Project NOW)
Public Notice/Recording: N/A
First Reading Ordinances
8. Council Bill/General Ordinance 3020-2020
An Ordinance authorizing the issuance of Taxable General Obligation Refunding Bonds, Series 2020B, of the City of Moline, Illinois; and authorizing the Mayor and City Clerk to execute and attest to an agreement disclosure with Robert W. Baird & Co. for underwriting services related to the refinancing of the 2020B bonds.
Explanation: Due to favorable interest rates in the current market and upcoming call dates on the Series 2012F Taxable General Obligation Refunding Bonds, it has been determined to be in the best interest of the City of Moline to borrow funds to refund and redeem the City’s 2012F Bonds. The 2012F bonds were issued for Water/WPC/CIP improvements. The final term of the new refunding will remain the same at November 1, 2024. Due to the smaller size and shorter term of the issue, private placement with a banking institution is recommended.
With a private placement, issuance costs are reduced, since no Official Statement or Credit Rating review is required. The Taxable General Obligation Refunding Bonds, Series 2020B, are being issued pursuant to the home rule powers of the City, and the bond proceeds will be used to refund the outstanding portion of the City’s 2012F Bonds and to pay all costs of issuing the bonds. A copy of the Preliminary Term Sheet is attached, with an award date of August 4, 2020, and a projected delivery date of August 26, 2020. The attached illustrative savings assumes a true interest cost of 1.1201% and the savings are net of all issuance costs. The 2012F Bonds were originally issued for Water/WPC/CIP improvements, and the projected savings will be divided between those three funds and realized over 4 years:
| 61.281% | $91,649.41 | Water Fund |
| 11.142% | $16,663.53 | Storm Water Fund |
| 27.577% | $41,243.06 | CIP Fund |
The ordinance, as attached, is being introduced pending the results of the sale on August 4, 2020. Final adoption of this ordinance will occur on August 4, 2020, following the sale. Under Section 2-1110, the affirmative vote of six members of the Council is required for adoption of the final Bond Ordinance.
Fiscal Impact: At current market interest rates, projected gross savings total $149,556
Public Notice/Recording: Finance Department to file with County Clerk Miscellaneous Business (if necessary)
Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names.
Executive Session (if necessary)
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/6429
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