Village of Milan Board of Trustees met July 20.
Here is the minutes provided by the board:
ROLL CALL
Roll call showed Trustees Jim Flannery, Jay Zimmerman, Harry Stuart, Karen Wilson and Bruce Stickell present. Trustee Jerry Wilson was absent.
PLEDGE OF ALLEGIANCE
Mayor Dawson led the Pledge of Allegiance.
CONSIDERATION OF THE MINUTES OF JULY 6, 2020
All Board Members received a copy of the July 6, 2020 meeting minutes.
There being no additions or corrections, Trustee Karen Wilson moved to approve them as presented. Trustee Flannery seconded the motion. All Trustees voted “Aye”. Motion carried.
CONSIDERATION OF THE TREASURER’S REPORT
Finance Director Cox presented the Treasurer’s Report ending June 30, 2020.
She stated the revenue sources were good except for the video gaming tax was zero due to the COVID 19 shutdown. Even so the General Fund had a surplus for the month of $22,704 over Expenditures. The Garbage Fund had a deficit of $5,870 and Camden Centre being closed all month had a deficit of $3,612.
The Water/Sewer Department had a surplus of $35,666 for June.
The Fiscal year ending showed a deficit of $113,462.74.
There being no discussion on the report, Trustee Stickell moved to approve the
Treasurer’s Report as presented and Trustee Zimmerman seconded the motion. All Trustees voted “Aye”. Motion carried.
SEMI-MONTHLY AND MISCELLANEOUS BILLS
Trustee Zimmerman stated there is only one list of bills to approve this evening in the amount of $153,852.18. He stated the larger bills were Mid-American Energy, Taser International, IL EPA and Millennium Waste. There being no questions on the bills, Trustee Zimmerman moved to pay the bills in the amount of $153,852.18. Trustee Stickell seconded the motion. Roll call vote showed Trustees Zimmerman, Stuart, Karen Wilson, Stickell and Flannery voted “Aye”. Motion carried. The bills will be paid from the following funds.
General $106,825.42
Garbage 4,125.59
MFT 5,196.24
Camden Centre 600.22
TIF II 25.39
TIF IV 1,875.00
Camden Centre Deposit 1,500.00
Water/Sewer 33,704.32
TOTAL $ 153,852.18
CONSIDERATION OF A RESTAURANT LICENSE APPLICATION FROM ADRIANNA CORBY WINN DBA THE SWEET BOUTIQUE
Mayor Dawson stated he received a Restaurant License Application from Adrianna Corby Winn. She is opening Sweet Boutique, a bakery at 133 1st Avenue West, if the license is approved. Mayor Dawson stated the application is in order and asked for a motion to approve it.
Trustee Karen Wilson moved to approve the license for Sweet Boutique. Trustee Flannery seconded the motion. All Trustees voted “Aye”. Motion Carried.
CONSIDERATION OF A LIQUOR LICENSE APPLICATION FROM GURU WANAK MILAN INC. DBA SAVE MORE
Mayor Dawson, as Liquor Commissioner, received a liquor license application
from Jaswinder Singh. He is applying for a G-1 packaged liquor license to be sold in his grocery store Save More. His application is in order. He will be approving the license with consensus from the Board.
Trustee Karen Wilson stated as she recalled he owed a large delinquent water/sewer bill and was denied the license the first time he applied for the license.
After some discussion it was decided he would get the liquor license when he takes care of the delinquent water/sewer bill.
CONSIDERATION OF AN AMENDMENT TO ORDINANCE #1486 AN ORDINANCE ESTABLISHING A HOTEL TAX
Administrator Seiver stated a while back we signed an agreement with AZAVAR, a company who investigates contracts to see if the village is getting paid correctly. If they find any situation where we should be getting a larger amount from a vendor or contractor they would retain a small portion for their fee and the rest would go to the village.
Finance Director Cox stated AZAVAR has discovered the village is not receiving all the revenues due to it under its existing hotel motel ordinance and does not capture all revenues under certain taxation. She stated additions to Ordinance #1486 would include short-term online rental marketplace and online travel companies. Ms. Cox stated AZAVAR will electronically collect the tax from these Motel/Hotel, AirBNB, HomeAway businesses and deposit in our bank account at no charge. The village will have no expense to collect this revenue. Although she thinks it will not be much, it is better than nothing in this financial crunch.
Consideration of a Resolution to Open or Keep Closed Executive Session Minute
Mayor Dawson would like a motion to table this agenda item since Attorney Scott is not present to render his opinion.
Trustee Flannery moved to table the agenda item and Trustee Stuart seconded the motion. All Trustees voted “Aye”. Motion carried.
APPOINTMENT OF A REPRESENTATIVE TO THE AIRPORT AUTHORITY
Mayor Dawson stated each locality may have a representative to the Airport Authority. Past Mayor Richard Work has served as Milan’s representative for the past many years and would like to retire it to someone else. Mayor Dawson stated he spoke with Dick Stone who lives at 523 Blackhawk Avenue, Milan and he has accepted the position so he is appointing him as Milan’s representative.
Trustee Harry Stuart moved to concur with the appointment and Trustee Stickell seconded the motion. All Trustees voted “Aye”. Motion carried.
Committee Reports
Trustee Harry Stuart stated the Camden Centre is opening for parties of fifty or less people.
Trustee Jay Zimmerman stated Building Inspector Steve Moller is working on a Renters Code requiring inspections of rental houses, owner identification and current renter status of the premises. He has identified several rental houses that have building code violations. He is very busy with issuing letters to residents that do not mow their yards, issuing building permits, doing inspections and attending MUNICI hearings on building violations. Trustee Zimmerman suggested a part time person to help him thru the summer months.
Mayor Dawson stated he, Administrator Seiver and Chief Johnson will be meeting with other officials of the Quad City area tomorrow morning. They are holding this meeting to talk about concerns the public may have regarding African American concerns. They have always been open to meetings regarding any concerns of the public.
CITIZENS OPPORTUNITY TO ADDRESS THE VILLAGE BOARD There were no comments.
ADJOURN INTO CLOSED SESSION TO DISCUSS WAGES 6:30 P.M.
Mayor Dawson asked for a motion to adjourn into closed session to discuss wages. Trustee Stickell moved to adjourn into closed session. Trustee Zimmerman seconded the motion. All Trustees voted “Aye”. Motion carried.
REOPEN THE REGULAR MEETING 6:40
Mayor Dawson stated last Wednesday the FOP members ratified the contract that was discussed in the closed session held this evening.
Trustee Karen Wilson moved to ratify the FOP contract presented in closed session with all the changes. Trustee Flannery seconded the motion. All Trustees voted “Aye”. Motion carried.
Adjourn
There being no further business to come before the Board, Mayor Dawson asked for a motion to adjourn the meeting.
Trustee Stickell moved to adjourn the meeting and Trustee Zimmerman seconded the motion. All Trustees voted “Aye”. Motion carried. The meeting adjourned at 6:45 p.m.
http://www.milanil.org/docs/agenda_minutes/20200720minutes.pdf
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