City of Aledo City Council met Nov. 2.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session via video conferencing communication. MAYOR HAGLOCH called the meeting to order at 6:30 P.M. The roll was called, whereupon the following answered present: Aldermen ILA BERTRAND, TERRY BEWLEY, MICHAEL CHAUSSE, BARRY COOPER, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH. Aldermen DENNIS DIXON was excused.
Also present was CHRISTOPHER SULLIVAN, City Administrator / Chief of Police; JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.
The media was represented by Cala Smoldt, Aledo Times Record & Rock Island Argus.
COMMITTEE OF THE WHOLE
Public Comment: No Report.
Communication & Correspondence: No Report.
Requests & Petitions: No Report.
Public Works Activity Report:
• Streets: Vacuumed leaves multiple days; cleaned shop; washed trucks; looked at various sidewalk projects; service equipment and trucks.
• Gas: JULIE’s; OQ Tests; OQ Tests; assist Water Division with JULIE’s and final install on the gas service at the Y.M.C.A. project.
• Water: Work orders; line-up remaining projects for the year; order new water meters for three (3) new projects; and sewer inspections.
• Cemetery: One (1) funeral occurred. mowing; weed-eating; foundation repairs; pouring new foundations.
• DPW: Breezy Acres proposed subdivision preliminary plat review; property maintenance code correspondence at 106 SW 3rd Street & 110 SE 3rd Avenue; temp occupancy review at the new Liqui-Grow facility; layout detention basin project; review right-of-way permit application for Viola Home Telephone. VHT to install fiber around the 400 & 500 block and the southside of the 300 block of SE 3rd Street. Assist the Street, Gas & Cemetery Division. Two (2) Public Work’s employees tested positive for COVID-19, and one employee was directed to quarantine. Employees are scheduled to return between November 4th – the 9th.
Aledo Police Department Activity Report: ADMINISTRATOR/CHIEF Sullivan reported the department remains short on staffing. PD has one (1) new officer at the basic police training academy in Macon County, Illinois, and the 2nd new officer will be attending basic police training academy in Belleville, Illinois in November. We have a third full-time position that is unfilled. The Department is short three (3) part-time officer positions. Lt. Seefeld, Sgt. Baker, and Chief are maintaining their daily schedules at the PD as much as possible and are filling all of the open shifts during the 2nd & 3rd shifts on weekdays and open weekend shifts. Between the Chief, Lieutenant & Sergeant, all 3 will cover 10 full shifts during this pay period. The officers are also working extra shifts.
They are occasionally working 12-hour shifts to provide 24/7 coverage.
PD received confirmation there will be a part-time academy class opened up in April or May, in Galesburg. There will also possibly be an earlier academy class in Belleville, Illinois. Part-time officers attend the academy on weekends, over a period of months, to accommodate those people who have other full-time employment, but who would also like to serve their communities as a police officer.
Administration Report: ADMINISTRATOR/CHIEF Sullivan reported COVID-19 related issues continue to be a concern. City is taking reasonable measurers to assure a sanitary work environment continues to be possible for all City employees. We continue to require social distancing in the work place. Work spaces are sanitized daily. Due to the increase in cases county-wide and with several City employees having COVID or being quarantined due to exposure, we have closed the interior of City Hall to all nonemployees. All employees are isolated to the most extent reasonably possible in the workplace. The City Council will resume to telecommunications for city business temporarily.
CITY CLERK Dale provided monthly reports related to utility billing and payroll for the month of October, 2020.
Mayor’s Report: No Report.
Committee Report: No Report.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN SARABASA to approve the meeting minutes of October 19, 2020 as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Cooper, Holmes, Kopp and Sarabasa. NO: None.
Motion carried. 7 yeas, 0 nays.
PUBLIC COMMENT: No Report.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN CHAUSSE that the Invoice Listing, which has been marked Exhibit “B”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Cooper, Holmes, Kopp, Sarabasa, and Bertrand. NO: None.
Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 44R, SERIES OF 2020; REGARDING THE RELEASE OF CLOSED SESSION MINUTES AND DESTRUCTION OF CLOSED SESSION VERBATIM RECORDINGS:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BERTRAND to approve Resolution No. 44R, Series of 2020; Regarding the Release of Closed Session Minutes and Destruction of Closed Session Verbatim Recordings. A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Holmes, Kopp, Sarabasa, Bertrand, and Bewley. NO: None.
Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 45R, SERIES OF 2020; APPROVING THE ENGAGEMENT OF CARPENTIER, MITCHELL & GODDARD, LLC TO PERFORM AUDIT SERVICES FOR THE CITY OF ALEDO, ILLINOIS FOR FISCAL YEARS 2020, 2021, AND 2022:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to approve Resolution No. 45R, Series of 2020; A Resolution Approving the Engagement of Carptenier, Mitchell & Goddard, LLC to perform Audit Services for the City of Aledo, Illinois for Fiscal Years 2020, 2021 & 2022 in the amount of (2020 - $17,000 & TIF - $1,200), (2021 - $17,500 & TIF - $1,200), and (2022 - $18,000 & TIF - $1,200). A Roll call vote was recorded as follows:
YES: Cooper, Holmes, Kopp, Sarabasa, Bertrand, Bewley, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE RESCHEDULING OF THE DECEMBER 7TH, 2020 CITY COUNCIL MEETING TO DECEMBER 8TH, 2020:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN SARABASA to approve as presented. A Roll call vote was recorded as follows:
YES: Holmes, Kopp, Sarabasa, Bertrand, Bewley, Chausse, and Cooper. NO: None.
Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE PURCHASE OF A SNOW PLOW, LADDER RACK, AND LIGHT PACKAGE FOR THE DEPARTMENT OF PUBLIC WORKS IN THE AMOUNT OF $8,400.00:
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN BERTRAND to approve the purchase of a Snow Plow, Ladder Rack, and Light Package for the Department of Public Works from Aspen Equipment Co., Davenport, IA., in the amount of $8,400.00. A Roll call vote was recorded as follows:
YES: Kopp, Sarabasa, Bertrand, Bewley, Chausse, Cooper, and Holmes. NO: None.
Motion carried. 7 yeas, 0 nays.
STANDING COMMITTEE REPORTS: No Report.
OLD BUSINESS: No Report.
NEW BUSINESS:
Discussion regarding the Acceptance of a Bid and Approving a Proposal for Liability Insurance Coverage: CITY CLERK Dale reported the City issued an RFP in September, 2020 for proposals for the general liability, official liability, automobile liability & auto physical damage, umbrella liability, equipment breakdown, cyber liability, crime and worker’s compensation coverage. Proposals were due back on October 23, 2020 at 4:00 p.m. in the City Clerk’s office.
Three Proposals were received:
• USI Insurance Services - $106,110 (Annualized) $97,389 (Pro-Rata)
• Arthur J. Gallagher - $82,066 (Program 1) $93,437 (Program 2)
• IMLRMA - $72,172 + $3,709 (P.O. & Emp. Liability) $75,881
The apparent low bidder is IMLRMA. The City has utilized both IMLRMA & Gallagher in the past. Gallagher being our current provider. City Council requested a Finance Committee be set-up for Monday, November 9th at 6:00 o’clock p.m. via video conferencing communication for further review.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN SARABASA that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 6:50 P.M.
http://aledoil.org/AgendaCenter/ViewFile/Minutes/_11022020-250
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