City of Aledo City Council Met March 1.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers at the Aledo City Hall building. MAYOR HAGLOCH called the meeting to order at 6:49 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, TERRY BEWLEY, MICHAEL CHAUSSE, BARRY COOPER, DENNIS DIXON, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH.
Also present was JUSTIN BLASER, Director of Public Works & Utilities, CHAD McCLEARY, Ion Environmental Solutions, ERIK READER, 353 Court, LLC, and JAROD DALE, City Clerk.
The media was represented by John Hoscheidt, WRMJ and Cala Smoldt, Mercer Co. News.
COMMITTEE OF THE WHOLE
Public Comment: Steve Johnson reported to Council the Vietnam Memorial wall is still on schedule to be in Aledo the first full weekend in June. Johnson thanked the City for allowing the wall to be in Aledo this year. The Mercer County Sherriff’s department to provide an escort into Aledo on June 2nd. Security is also being requesting by Johnson during the event dates by the Aledo Police Department. Also, a meeting to be held on March 28th at 2:00 p.m. at the Mercer County V.F.W. Post 1571 to solicit volunteers during the event. The display to be held June 3rd – June 4th with an opening ceremony held the first day.
Communication & Correspondence: No Report.
Requests & Petitions: Casey’s Retail Company, Ankeny, IA – Request a Liquor License Transfer from Class “B” Package to a Class “C” Tavern License. The corporation is looking to apply for a video gaming license at the new location at 1306 SE 3rd Street, Aledo, IL., and would require a pour license. Consensus by the Aledo City Council to bring forward an ordinance to the regularly scheduled meeting for March 15, 2021.
Public Works Activity Report:
∙ Streets: Plow, slush streets; equipment maintenance; haul out snow piles; replenished salt supply; and assist cemetery with funerals.
∙ Gas: JULIE’s; assist with the natural gas situation; monitor pressures within the system; shop work; plow snow; and assist cemetery with funerals.
∙ Water: JULIE’s; plowed snow; replace one (1) frozen water meter; one (1) shut off and turn-on; inventory; re-stock curb boxes; and take samples.
∙ Cemetery: Four (4) funerals. Plow and salt cemetery and plow snow.
∙ DPW: occupancy inspections at YMCA; Sponsler Manor Subdivision work; Breezy Acres Subdivision work; branding meetings; and property maintenance correspondence.
Chad McCleary, Ion Environmental Solutions, appeared before the Committee of the Whole to provide an update to Council. Highlights from the past year include:
∙ Elimination of the pre-treatment process which helped the RO system run more smoothly.
∙ Two (2) of the wells required repairs and maintenance. All well have received new pump / motor assemblies. Investigating ways to add protection against future lightning strikes and / or power surges.
∙ Sludge depth analysis at the South Lagoon completed by WTR Solutions, who also installed the micro-bubbler aerators. City to shut-down large blowers while utilizing the micro-bubblers and will see what that brings in the next one (1) to two (2) years regarding the sludge reduction.
∙ Painting inside the WTP plant to be completed this year & high-service pumps to receive preventative maintenance as well. Chemical tanks are being set-up.
∙ Lift stations were also reviewed. The lift station located near Brookstone of Aledo will need some additional assistance by the senior living facility regarding grease issues in the lift station. ION and DPW to reach back out to Brookstone to request remediation to this issue.
Administration Report: CITY CLERK Dale provided the utility billing and payroll reports for the month of February, 2021. CITY CLERK received notice from Mercer County Agricultural Society the sponsorship provided to the organization in 2020 to be rolled over into F/Y 2021. The organization is still accepting contributions this year if desired by the City. Event dates to be held July 13 – 17th, 2021.
CITY CLERK reported Aledo is working with Mercer County Assessor’s office to retrieve the latest data overlay for our GIS software. Once received, WIU will assist in getting the new data for parcels updated in our system. The updated boundary map will also be completed and will bring to the second meeting in March, 2021 for Council approval.
Mayor’s Report: MAYOR Hagloch apologized for his excused absence these past few weeks due COVID-19 guidelines.
Committee Report: ALD. Kopp reported the Finance Committee met on February 22, 2021 to discuss new timekeeping software with Tyler Technologies. The item is listed as an action item at this evenings agenda.
ALD. Sarabasa reported the TIF Committee met on February 22, 2021 to review a TIF application submitted by Jon Hank, Hanks Power & Equipment. A 50/50 TIF redevelopment agreement, in an amount not to exceed $80,000, for TIF eligible reimbursement expenses was recommended by the Committee for approval.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to approve the meeting minutes of February 16, 2021 as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Chausse, Cooper, Dixon, Holmes, Kopp and Sarabasa. NO: None. ABSTAIN: Bewley. Motion carried. 7 yeas, 0 nays, 1 abstention.
PUBLIC COMMENT: No Report.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN COOPER that the Invoice Listing, which has been marked Exhibit “B”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Cooper, Dixon, Holmes, Kopp, Sarabasa, and Bertrand. NO: None. Motion carried. 8 yeas, 0 nays.
ORDINANCE NO. 03, SERIES OF 2021; REDUCING THE NUMBER OF CLASS “D” LIQUOR LICENSES WITHIN THE CORPORATE LIMITS OF THE CITY OF ALEDO: (FIRST READING)
That Section 3-2-8-D of the City Code shall be amended as follows: That the total number of Class D liquor licenses issued by the City shall not exceed a total of four (4).
The second reading to be held on Monday, March 15th, 2021 at 6:30 o’clock p.m. in the City Council Chambers.
RESOLUTION NO. 06R, SERIES OF 2021; AUTHORIZING A REDEVELOPMENT AGREEMENT BETWEEN THE CITY OF ALEDO, ILLINOIS AND HANK’S POWER AND EQUIPMENT, LLC FOR THE PROPERTY LOCATED AT 104 NE 15TH AVENUE:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN DIXON to approve Resolution No. 06R, Series of 2021; Authorizing a Redevelopment Agreement between the City of Aledo, Illinois and Hank’s Power & Equipment, LLC, 104 NE 15th Avenue, Aledo, Il., City to reimburse Developer 50% of eligible project costs incurred and for by the Developer in making the improvements outlined in Exhibit A; provided, however, that the amount of such reimbursement shall not exceed Eighty Thousand Dollars ($80,000). A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Dixon, Holmes, Kopp, Sarabasa, and Bertrand. NO: None. ABSTAIN: Bewley. Motion carried. 7 yeas, 0 nays, 1 abstention.
RESOLUTION NO. 07R, SERIES OF 2021; APPROVING FIRST AMENDMENT TO NATURAL GAS MANAGEMENT AGREEMENT BETWEEN THE CITY OF ALEDO AND UTILITY GAS MANAGEMENT:
The City previously approved a Natural Gas Management Agreement with Utility Gas Management dated September 8, 2018.
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN BEWLEY to approve Resolution No. 07R, Series of 2021; Approving First Amendment to Natural Gas Management Agreement between the City of Aledo and Utility Gas Management; extending the term beginning April 1, 2021 through March 31, 2023. A Roll call vote was recorded as follows:
YES: Cooper, Dixon, Holmes, Kopp, Sarabasa, Bertrand, Bewley, and Chausse. NO: None. Motion carried. 8 yeas, 0 nays.
RESOLUTION NO. 08R, SERIES OF 2021; APPROVING AGREEMENT WITH TYLER TECHNOLOGIES FOR TIME KEEPING SOFTWARE:
Motion was made by ALDERMAN SARABASA and seconded by ALDERMAN HOLMES to approve Resolution No. 08R, Series of 2021; Approving Agreement with Tyler Technologies for Time Keeping Software; providing cloud-based software and related services for electronic employee attendance and time keeping, for a term of five (5) years, in the amount of $44,580.00. A Roll call vote was recorded as follows:
YES: Dixon, Holmes, Kopp, Sarabasa, Bertrand, Bewley, Chausse, and Cooper. NO: None. Motion carried. 6 yeas, 0 nays.
STANDING COMMITTEE REPORTS: No Report.
OLD BUSINESS:
ALD. Bertrand reported the City would be conducting interviews for the position of Water/Wastewater Worker this week. A committee meeting will be scheduled in the future to review those recommendations.
RESOLUTION NO. 05R, SERIES OF 2021; AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF ALEDO, ILLINOIS AND ALEDO MAIN STREET FOR SERVICES INVOLVING IMPLEMENTATION OF TIF REDEVELOPMENT PLAN: (TABLED 02/16/21)
Motion was made was made by ALD. Chausse and seconded by ALD. Bewley to take Resolution No. 05R, Series of 2021 off the table.
On October 5, 2020, the City Council approved an agreement with AMS for the last calendar quarter of 2020, and the Mayor is requesting an extension of the proposal for the first quarter 2021. An Additional $20,000 is being requested by AMS.
Motion was made by ALD. Chausse and seconded by ALD. Bewley to approve Resolution No. 05R, Series of 2021; Authorizing an Agreement between the City of Aledo, Illinois and Aledo Main Street for services involving implementation of TIF Redevelopment Plan in the amount of $20,000 for Q1 of FY2021. Discussion followed.
ALD. Cooper voiced concerns related to the economic development agreement with Aledo Main Street. Motion was made by ALD. Cooper to refer the item to the Tax Increment Financing (TIF) Committee for further review. The MAYOR called for a second to the motion, hearing none, the Mayor called again a second (2nd) and third (3rd) time for a second to Ald. Cooper’s motion. The motion died for a lack of a second (2nd).
ALD. Cooper reported the City Administrator provided a report to Council members related to various businesses who have received funding from Aledo Main Street regarding the economic development agreement with AMS. The Alderman voiced concern in reference to Mi Casa Mexican Cuisine restaurant and dollars utilized to purchase kitchen equipment.
MAYOR Hagloch reported the City Attorney has advised the City cannot provide funding to an organization and then want to approve their use of the funding. MAYOR also noted, during budget sessions, the City Council decided AMS would run this particular project.
Dana Murphy, AMS, reported at the 2/1 City Council meeting, there were five (5) to seven (7) different projects that were supported. Examples included signage, POS systems, etc. During that meeting, no names were provided. MAYOR Hagloch noted if the City wanted control then we should have run the program ourselves, and he thought the City did not want to run the program. The City’s original contribution to AMS was reported at $20,000.
MAYOR reported the original program budget was listed in the amount of $100,000 but after discussions with various parties involved, the City was not comfortable with issuing out that much money at the time and decided on $20,000 to start the program. AMS was also not comfortable with accepting a higher amount of money at that time as well.
Dana Murphy, AMS, reported she was told by the Mayor, City Administrator, and City Attorney that AMS could not discuss or tell where the dollars are being funded to. CITY COUNCIL members voiced issue with the fact that they are unaware of where the dollars are going afterwards. CITY COUNCIL also voiced that they are not approving the dollars ahead of time, just wanting to know what businesses are utilizing the dollars after the fact.
CITY COUNCIL also voiced concern if this agreement with AMS would be continuing after TIF has ended as well. MAYOR Hagloch agreed to a report that could be provided to the City Council after projects were approved by AMS.
Following discussion, the MAYOR called for the Roll.
YEAS: Holmes, Sarabasa, Bertrand, Bewley, Chausse, Cooper, and Dixon. NO: None. ABSTAIN: Kopp. Motion carried. 7 yeas, 0 nays, 1 abstention.
NEW BUSINESS:
DOCUMENTATION REVIEW #67 COVERING THE RECEIPTS AND DISBURSEMENT OF MOTOR FUEL TAX FUNDS BY THE CITY FOR THE PERIOD OF JANUARY 1, 2018 AND ENDING DECEMBER 31, 2020:
CITY CLERK Dale reported this report is a documentation review conducted by the Illinois Department of Transportation’s (IDOT) Bureau of Local Roads and Streets. IDOT certified they have reviewed the books and records in so far as they pertain to the receipt and disbursement of the Motor Fuel Tax Fund of the City of Aledo for the period of January 1, 2018 and ending December 31, 2020, and that entries for receipts in these books and records are true and in agreement with records maintained by IDOT. Also, that the entries for disbursement are supported by cancelled warrants or checks with exceptions noted in the documentation review findings.
DPW Blaser reported PW has experienced a sanitary sewer backup issue in the 300 – 500 blocks of NE 6th Avenue. The W/WW Division has jetted and cleaned this section of main many times in the past month, which only provide about 48 hours of temporary relief. Advanced Mechanical was contacted and performed a camera inspection last week and it was discovered that a portion of the sewer main has failed, along with the invert of the manhole.
With being an emergency repair, Zenk Excavating was contacted last Thursday to assist in measuring a manhole, ordering, and providing an estimate to perform the replacement of both the manhole and section of sewer main. The repairs will be ready to be completed on March 2nd.
New 10’ deep manhole complete - $2,330.10
Rock, new pipping & adapters - $1,300.00
Backhoe, labor, trucking (prevailing wage) - $5,000.00 - $6,000.00
After review, the City Council provided City Staff with a consensus to proceed with emergency repairs and to ratify the project as an action item at the 3/15 City Council meeting.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN SARABASA that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:20 P.M.
Alerts Sign-up