City of Aledo City Council Met July 19.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers at the Aledo City Hall building. MAYOR HAGLOCH called the meeting to order at 6:43 P.M. The roll was called, whereupon the following answered present:
Aldermen MICHAEL CHAUSSE, BARRY COOPER, DENNIS DIXON, JAY DOHERTY, ZACH FRICK, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH.
Also present was CHRISTOPHER SULLIVAN, City Administrator / Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, DENISE BULAT & MICHAEL SAPONARO, Bi-State Regional Commission, and JAROD DALE, City Clerk.
The media was represented by Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
Public Comment: No Report.
Bi-State Regional Commission Presentation: Denise Bulat & Michael Saponaro, appeared before the Committee of the Whole to present membership services to the City and provide an overview of the Mercer/Muscatine Revolving Loan Fund program. Highlights included: community planning; economic development; graphic design services; GIS/mapping services; intergovernmental programs; transportation planning, and data & information services. Also, redistricting data will be available from Census in August.
RLF special loan criteria is available until all dollars are loaned. 0% interest rate potential on manufacturing and white collar (officer, professionals, etc.) or service industry loan (plumbers, electricians, landscaping, etc.). There is no bank loan required on some loans. Up to 20,000 per job retained/created depending on salary/fringe benefits. Customizable repayment terms. Temporary payment deferrals available. Maximum loan amount is $350,000.
Potential grant opportunities were also reviewed. Those include: OSLAD grant; Boat Access grant; Transportation Alternatives grant 80/20; Recreational Trails grant 80/20; Safe Routes to School grant; Illinois Fire Department Covid-19 grant; Illinois Abandoned Property program; DCEO Broadband grant; and Department of Justice Cops grant.
Communication & Correspondence: No Report.
Requests & Petitions: No Report.
Public Works Activity Report:
• Streets: Sprayed lagoons; weed-eat and sprayed downtown and all curb and gutter; cleaned stump’s; installation of shade tent at the Aledo Public Pool continues to be completed.
• Gas: JULIE’s; assisted water division with the emergency valve install, boil order notice and flushing; deliver shut-off letters; repair valve box; attended a bid opening for the SW 3rd Avenue Gas Main Replacement project with two (2) bids received and significantly over budget. City staff to re-evaluate the project.
• Water: JULIE’s; emergency valve installs, boil orders, and flushing. During the install, staff discovered unmapped items that affected the shutdown of the main and surrounding homes. Staff handled the situation very well considering the circumstances.
• Cemetery: One (1) Funeral occurred. Fix stones & foundations; mowing.
Aledo Police Department Activity Report: ADMINISTRATOR/CHIEF Sullivan reported there is still no estimated delivery date for the squad cars that were ordered. It is possible they will be delivered in early 2022. There is also some possibility they will be delivered in late 2021. The Department will continue to service all of the current vehicles and attempt to keep them in good running condition.
The Department is waiting for training on the new statutes to be available so that officers can meet the new training requirements.
One new full-time officer has been hired. His application was discussed with the Council previously. He will be sworn-in between this meeting and the next City Council meeting. He has to complete all of the mandatory processes to have his certification and waiver of training accepted prior to being sworn in as an Aledo officer. Clifford Adam has been an officer since 1993, and will be leaving his employment with Oquawka to accept a full-time position with Aledo. He will continue to assist Warren County and Monmouth on a part time basis and as an auxiliary officer. He will be presented to the Council at the first meeting in August, 2021.
The Department is in the process of background check and finishing the process of hiring an Auxiliary (volunteer) officer. He currently a correction officer for Mercer County and also serves as a bailiff for the court.
Administrative Report: No Report.
City Treasurer’s Report: The Treasurer’s Report has been marked exhibit “B”, attached hereto and made a part of these minutes.
Mayor’s Report: MAYOR Hagloch reported for those elected officials that were able to assist the Mercer County Agricultural Society at the gate, on the Wednesday evening of night of destruction, was noted as very busy with a lot of attendees for the event. Discussions were that the event that particular evening was the biggest gate sale’s they had ever seen.
Committee Report: ALD. Sarabasa reported the Tax Increment Financing (TIF) Committee met on July 8th at 6:00 o’clock p.m. in the City Council Chambers. The Committee reviewed a TIF application submitted by Martin and Sheila Herman (MJH Engineering) for a phase II of the project at 127 E. Main Street. Work consists of replacement of windows, tuck pointing and masonry repairs, and replacement of the front door.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
CONSENT AGENDA
CITY CLERK Dale requested Resolution No. 19R, Series of 2021; Approving Contract for Emergency Replacement of Faulty Water Valve in the amount of $16,250 be removed from the Consent Agenda for discussion. The resolution will need to be amended to reflect an increased total amount.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN COOPER to approve the following consent agenda items:
• Approval of Minutes of the Regular Meeting of June 06, 2021
• Approval of Finance: Invoice Listing – AP13.
A Roll Call vote was recorded as follows:
YES: Chausse, Cooper, Dixon, Doherty, Frick, Holmes, and Sarabasa.
NO: None.
ABSTAIN: Kopp. Motion failed. 7 yeas, 0 nays, 1 abstention.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN SARABASA to reconsider the following agenda items:
• Approval of Minutes of the Regular Meeting of June 06, 2021
• Approval of Finance: Invoice Listing – AP13.
A Roll Call vote was recorded as follows:
YES: Cooper, Dixon, Doherty, Frick, Holmes, Kopp, Sarabasa, and Chausse.
NO: None. Motion carried. 8 yeas, 0 nays.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN COOPER to approve the following agenda items:
• Approval of Minutes of the Regular Meeting of June 06, 2021
• Approval of Finance: Invoice Listing – AP13.
A Roll Call vote was recorded as follows:
YES: Dixon, Doherty, Frick, Holmes, Kopp, Sarabasa, Chausse, and Cooper.
NO: None. Motion carried. 8 yeas, 0 nays.
PUBLIC COMMENT: No Report.
ACTION ITEMS
RESOLUTION NO. 19R, SERIES OF 2021; APPROVING CONTRACT FOR EMERGENCY REPLACEMENT OF FAULTY WATER VALVE IN THE AMOUNT OF $19,850:
City Staff reported final costs will need to be amended from $16,250 to $19,850 within the Resolution.
Motion was made by ALDERMAN SARABASA and seconded by ALDERMAN HOLMES to approve Resolution No. 19R, Series of 2021; Approving Contract for Emergency Replacement of Faulty Valve in the amount of $19,850. A Roll Call vote was recorded as follows:
YES: Doherty, Frick, Holmes, Kopp, Sarabasa, Chausse, Cooper, and Dixon.
NO: None. Motion carried. 8 yeas, 0 nays.
ORDINANCE NO. 15, SERIES OF 2021; PROVIDING FOR THE ANNEXATION OF CERTAIN PROPERTY OWNED BY STEVE R. KENNEY, WHICH CONSTITUTES UNINCORPORATED TERRITORY HAVING AN AREA LESS THAN SIXTY ACRES WHICH IS COMPLETELY SURROUNDED BY THE CORPORATE LIMITS OF THE CITY OF ALEDO: (FIRST READING)
The following described real estate, to-wit:
That part of Lot 2 in the West Half of the Northwest Quarter of Section 21 described as follows: beginning 320.8 feet South of the Southeast Corner of Hyett's Addition to the Original Town, now City of Aledo, thence South 100 feet, thence East 247.5 feet, thence North 100 feet, thence West 247.5 feet, to the place of beginning, all situated in Township 14 North, Range 3 West of the Fourth Principal Meridian; and including a non-exclusive easement for purposes of ingress and egress over and across the following described tract of real estate: a tract of land 60 feet by 210 feet more fully described as commencing at the Southeast Comer of Lot 17 of Hyett Second Addition_ to the City of Aledo; thence East 60 feet, thence North 210 feet, thence West 60 feet, thence South 210 feet to the place of beginning; all situated in part of Lot 4 of a subdivision of the West Half of the Northwest Quarter of Section 21, Township 14 North, Range 3 West of the Fourth Principal Meridian, Mercer County, Illinois, all as shown in an easement filed for record with the Mercer County, Illinois Recorder of Deeds Office on October 16, 1989, as document number 273869 in Record Book 440 at page 167.
Property Address: 604 SE 8th Avenue
Property Index Number: 10-10-21-104-010
The Territory may continue to be served by the septic system currently serving the Territory until such time as such septic system requires replacement, at which time connection to the City of Aledo sewer system shall be required.
The second reading to be held on Monday, August 2nd, 2021 at 6:30 o’clock p.m. in the City Council Chambers.
RESOLUTION NO. 20R, SERIES OF 2021; APPROVING DOWNTOWN REVITALIZATION PROGRAM LOAN AGREEMENT MARTIN J. HERMAN AND SHEILA D. HERMAN IN THE AMOUNT OF $17,516.
Motion was made by ALDERMAN SARABASA and seconded by ALDERMAN DIXON to approve Resolution No. 20R, Series of 2021; Approving a Downtown Revitalization Program Loan Agreement Martin J. Herman and Sheila D. Herman; for property located at 127 East Main Street, Aledo, IL., 61231; completing replacement of windows, tuck pointing and masonry repairs, and replacement of the front door; the City shall reimburse the Property Owner one-half of the actual costs incurred by the Property Owner in the form of a loan in an amount not to exceed $17,516. The amount of the loan shall be forgiven at the rate of $364.92 per month for each month that the business located on the Property remains open following the date of the disbursement of the loan. A Roll Call vote was recorded as follows:
YES: Frick, Holmes, Kopp, Sarabasa, Chausse, Cooper, Dixon, and Doherty.
NO: None. Motion carried. 8 yeas, 0 nays.
RESOLUTION NO. 21R, SERIES OF 2021; A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR NORTH LAGOON FENCING PROJECT:
City Council of the City of Aledo previously approved a project for replacement of the chain link fences at the North and South Lagoons as part of the FY 2021 CIP budget. Given the high estimated costs of replacement of both fences, the City published an invitation to bid for the replacement of the chain link fence at the North Lagoon only. Following a bid opening on July 14, 2021, and following a review of the three (3) received bids, the Department of Public Works recommended that the City award the contract for the Project to the lowest bidder, Lovewell Commercial Fence and Rail of Davenport, Iowa, whose bid was $82,500.
Motion was made by ALDERMAN DIXON and seconded by ALDERMAN FRICK to approve Resolution No. 21R, Series of 2021; Accepting Bid and Awarding Contract for North Lagoon Fencing Project in the amount of $82,500. A Roll Call vote was recorded as follows:
YES: Holmes, Kopp, Sarabasa, Chausse, Cooper, Dixon, Doherty, and Frick.
NO: None. Motion carried. 8 yeas, 0 nays.
OLD BUSINESS:
ALD. Chausse continued discussions from the last meeting related to the County SXS Stickers and if Aledo stickers would be honored the remainder of this year. City Staff discussed that it was their understanding that current Aledo NV stickers were not being honored at this time and those Aledo residents wanting a County SXS sticker would need to purchase a County SXS sticker.
City Council encouraged City Staff to prepare social media posts informing Aledo residents that their current sticker would not be honored on designated county road (“trails”) in Mercer County. The item will need to be reviewed further by the Ordinance & Police Committee at a future meeting.
Also, City Staff was encouraged to also consider notifying the general public that the City would be accepting donations for the 2022 Aledo Fireworks Display as well.
CITY COUNCIL requested an update as to when the painting of the storefront at the Button Building would begin. City staff reported the contractor is still finishing up his current painting project in Aledo but should be starting in the coming weeks.
CITY COUNCIL requested an update related to the demolition of the former Farmer’s Grain & Coal property near the downtown business district. City staff reported they are still waiting for the contractor to begin the demolition project. Permits have been applied for.
City Staff reported the sidewalk repairs at the Mercer County Senior Center are still on hold until the construction company provides workman’s comp to the City.
NEW BUSINESS: No Report.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN HOLMES that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:07 P.M.
http://aledoil.org/AgendaCenter/ViewFile/Minutes/_07192021-281
Alerts Sign-up