Rock Island County Finance & Personnel Committee met Oct. 13.
Here are the minutes provided by the committee:
The Finance and Personnel Committee of the Rock Island County Board will meet at the above date and time in the County Board Chambers on the third floor of the County Office Building, Per section 7(e) of the State of Illinois Open Meetings Act, Members of the County Board may attend the meeting remotely, if they prefer. Agenda as follows:
Call to order and roll call at 9:40 a.m.
Present: Chairman Moreno, B. Vyncke, K. Swanson, R. Simmer, D. Cremeens, A. Normoyle, C. Enburg, Chairman R. Brunk
Public Comment
Chairman Moreno made three calls for public comments. No requests.
Approval of the Minutes from the September 14th 2021, Finance and Personnel Meeting.
Motion to approve by A. Normoyle seconded by D. Cremeens
B. Vyncke yes, K. Swanson yes, R. Simmer yes, D. Cremeens yes, A. Normoyle yes, C. Enburg yes Motion carries
Reports to the Committee:
Ms. Palmer, everyone should have all her reports. She has added the graphs for the progress of Hope Creek debt.
Ms Ewert, normal reports in the packet. On September 28th we had our fifth real estate tax distribution of $48,494,638.21. We have received three installments and total collected is approximately at 79%. We were able to make a payment of $800,000 on the tax anticipation warrant for the nursing home. That balance is now down to $1 million. The current balance in Hope Creek is about $1.2 million. That money is being save for bond payments that are due December 1st. The month of July we received in supplemental sales tax $392,633.82.
Consider one-third salary allocation of FY21 SAO budget from ARPA funds
J. Snider reported that this item was requested by the Circuit Clerk to have addressed. B. Vyncke asked T. Weikert if these are going to be temporary or permanent positions. T. Weikert stated this will be a permanent position, after ARPA funds run out the positions will be funded.
Chairman L. Moreno took a vote and consensus was to proceed this item to the COW agenda. J. Snider shared the Budget Committee has several items that they are working on to be discussed regarding salaries.
D. Villareal shared that Ancil Glink is a firm that is currently assisting us in reviewing all requests from all the departments. Ancil Glink is a large firm that specializes in municipal law.
Consider one-third salary allocation of FY21 Sheriff’s Office budget from, ARPA funds Captain Hart, discussion offsetting a third of salaries in the sheriff’s office, using ARPA funds because it is an approved from the research provided by the states attorney’s office. April Palmer asked if this is going to include all employees. Jim Snider stated this is something that has been discussed. Yes, this is the legal opinion from Ancil Glink, the states attorneys outside attorney.
Motion to approve by B. Vyncke, seconded by K. Swanson.
Roll Call B. Vyncke yes, K. Swanson yes, R. Simmer yes, D. Cremeens yes, C. Enburg yes Motion carries
Consider FY21 Budget Amendment Request for Program Manager Position -$10,000 J. Snider reported that we have a candidate for this position. We need a budget amendment to fund with ARPA funds.
Approve by K. Swanson, seconded by B. Vyncke
Motion for previous roll call K. Swanson, seconded by D. Cremeens, consensus
Motion carries
Consider Vacation Hours Carryover Request from Circuit Clerk's Office
T. Weikert referred to her letter in the packet regarding this request.
Motion for approval by K. Swanson, seconded by B. Vyncke
Motion to adopt previous roll call, B. Vyncke, seconded by K. Swanson, consensus
Motion carries
Consider States’ Attorney’s Office Vera Causa Travel Expense Request (ARPA) Expenses were $909.61 not previously approved by board.
Motion to approve by K. Swanson, seconded by B. Vyncke
Motion to adopt previous roll call, K. Swanson, seconded by B. Vyncke, consensus
Motion carries
Consider Delinquent Tax Resolutions
a. Permanent Parcel #091932006
b. Tax Payor ID 062024
c. Permanent Parcel 1602313036
d. Tax Payor ID: 101113
e. Permanent Parcel 1627103054
Tax Payor ID: 111205467
f. Permanent Parcel 0902301025
Tax Payor ID: 062481A
g. Permanent Parcel 1602105007
Tax Payor ID: 095577
h. Permanent Parcel 1602105008
Tax Payor ID: 095578
i. Permanent Parcel 1602105009
Tax Payor ID: 095579
j. Permanent Parcel 1602105010
Tax Payor ID: 095576
k. Permanent Parcel 1602108001
Tax Payor ID: 09274
l. Permanent Parcel 1723211006
Tax Payor ID: 121812
m. Permanent Parcel 1701413021
Tax Payor ID: 070302145
n. Permanent Parcel 0936201009
Tax Payor ID: 067213
Motion to approve by K. Swanson, seconded by D. Cremeens
Motion for previous roll call by B. Vyncke, seconded by K. Swanson, consensus Motion carries
Consider Highway Items
a. Review and award of bids received Thursday, September 30th, 2021
i. Maintenance Garage—Foam Insulation
Motion to accept low bid of $43,420 by K. Swanson, seconded by B. Vyncke
Motion to adopt previous roll call by D. Cremeens, seconded by K. Swanson, consensus
Motion carries
ii. Milan Maintenance Facility—Underground Storage Tank
Motion to accept low bid of $253,985.56 by K. Swanson, seconded by B. Vyncke
Motion to approve by B. Vyncke, seconded by K. Swanson
Motion to adopt previous roll call by K. Swanson, seconded by B. Vyncke, consensus
Motion carries
b. Review and approve quotes for Boiler Repair Work
Motion to approve low bid of $7499.48 by B. Vyncke, seconded by D. Cremeens
Motion to adopt previous roll call K. Swanson, seconded by B. Vyncke, consensus
Motion carries
c. MFT Resolution for County Highway 9 Bridge
Motion to approve by K. Swanson, seconded by B. Vyncke
Motion to adopt previous roll call by K. Swanson, seconded by D. Cremeens, consensus
Motion carries
Consider Transfers of Appropriations
Motion to approve by D. Cremeens, seconded by B. Vyncke
Motion to adopt previous roll call by K. Swanson, seconded by B. Vyncke, consensus
Motion carries
Consider Appropriation Resolutions for Funds
Motion to approve by K. Swanson, seconded by B. Vyncke
Motion to adopt previous roll call by K. Swanson, seconded by B. Vyncke, consensus Motion carries
Consider Claims at $1,059,015.20
Motion to approve by B. Vyncke, seconded by K. Swanson
Motion to adopt previous roll call by K. Swanson, seconded by D. Cremeens, consensus
Motion carries
Consider Treasurers’ Disbursements at $ 2,703,573.87
Motion to approve by D. Cremeens, seconded by K. Swanson
Motion to adopt previous roll call by B. Vyncke, seconded by K. Swanson, consensus
Motion carries
Consider Board Member per diem/Mileage Report
Motion to approve by D. Cremeens, seconded by K. Swanson
Motion to adopt previous roll call by B. Vyncke, seconded by K. Swanson, consensus
Motion carries
Finance and Personnel Committee
October 13th, 2021
Committee Member opportunity for brief comment (no decisions will be made)
J. Snider updated that the forensic auditor interviews will be November 1st.
Adjourn at 10:25 am
Motion to adjourn by K. Swanson, seconded by D. Cremeens
Motion to adopt previous roll call by B. Vyncke, seconded by K. Swanson, consensus Motion carries
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