Rock Island County Finance & Personnel Committee met Nov. 9.
Here are the minutes provided by the committee:
The Finance and Personnel Committee of the Rock Island County Board will met at the above date and time in the County Board Chambers on the third floor of the County Office Building, Per section 7(e) of the State of Illinois Open Meetings Act, Members of the County Board may attend the meeting remotely, if they prefer.
Call to order and roll call at 9:33 a.m.
Present: Chairman Moreno, D. Cremeens, C. Enburg, A. Normoyle, K. Swanson, B. Vyncke, L. Thompson, Chairman Brunk
Public Comment
Chairman Moreno made three calls for public comment. No requests.
Approval of the Minutes from the October 13th 2021, Finance and Personnel Meeting.
Motion to approve A. Normoyle seconded by B. Vyncke.
Chairman Moreno-yes, D. Cremeens-yes, C. Enburg-yes, A. Normoyle-yes, K. Swanson-yes, B. Vyncke-yes, L. Thompson yes
Motion carries
Reports to the Committee
A.Palmer reported that in her reports, she has updated the Hope Creek graph, showing the debt is decreasing each month. She also reported that there are a couple new graphs, one showing the progress of the animal control shelter. Showing that the revenues are not meeting the expenses. Also, a new graph for the general fund. Member R. Simmer asked if there’s still money in the animal control budget. Ms Palmer responded, she still has money in her budget because the board always provides a share of funds from the general fund in her budget for her to spend. As a unit itself the animal shelter is starting to not be able to cover all of its own expenses with its own revenue. But there’s always budget because the board provides that from general fund.
L. Ewert shared interest received in October was $20,093.00, for a year to date of $808,589.00. The 6th Real Estate Tax Distribution was distributed on October 26th in the amount of $5,673,452.28. The 4th installment is due on November 10th with a tentative distribution on November 24th. The current balance in the general fund is at $13.2 million. Hope Creek, we have minus out the bond payment that is due December 1st of $928,075.00. After that payment the balance is at $331,792.49. We do anticipate making another principal payment after the distribution here in November. We hope to make another principal payment on their Tax Anticipation Warrant. The current balance on that TAW is $1 million. They still owe the liability fund $1,969 million. Total loan debt of $2,969,000. The supplemental sales tax payment for August was $388,834.92. Member R. Simmer asked if the total loan balance of $2,969,000.00 is everything right now that is owed out. Ms Ewert responded that is only loan debt. There are internal amounts that are owed to general fund, EHB, and liability fund from a few years back. R Simmer asked if we know the total that is owed by Hope Creek. A. Palmer responded that it is on the schedule J in her reports and also the Hope Creek graph shows $13,429,156.49.
L. Wilson shared that in October Governor Pritzker signed into law a Public Act 102-175 that created a special assessment program for low income housing, it does allow County’s to opt out of this preferential assessment program for low income housing projects. We can chose to opt out and are able to go back into the program at a later date. I recommend that the County Board would opt out of the program. If they do not opt out we would need to have a Commercial Real Estate Appraiser on staff, because we have quite a few and this involves income, rehabilitation projects along with housing projects. There would be an increase of value. This legislation calls for preferential treatment where we can only do so much value on a yearly basis. Member Ms Normoyle asked if we opt out would that be a disadvantage to us if we want to rehab properties. Mr. Wilson responded, we have quite a few right now that are under rehab that could possibly fall into this preferential assessment. It really doesn’t matter to me, if we continue on with the project or if we opt out but if the county board decides to not opt out I am going to request that the county board to allow me to hire a commercial real estate appraiser to help out with valuation. Ms Normoyle stated it would cost us more money but we also have an obligation to encourage housing opportunities to. Member B. Vyncke states that we have had a lot of unfunded mandates from the state of Illinois on property taxes that have dramatically impacted the counties ability to maintain our income and of course this is a bad one because the county bears the brunt of the expense. But all the taxing bodies stand to benefit from it but they have no skin in the game as far as expenses go. They don’t share the expenses, they don’t share that cost that we inherit as a county to carry this duty on that’s mandated by the state. I agree with Ms Normoyle that in a normal situation we should be, affordable housing is a huge thing, especially now a lot of the rents have gone up. We want low income housing to remain affordable but we also want it to be maintained so that it’s adequate and meets certain levels. But I think, like Larry said we can opt back into it but it’s one of those things that in the beginning we may want to see the full impact, instead of just jumping in. Chairman Brunk shared that we have a number of housing complexes that have been under renovation the past couple years, some which had a TIF incentive and I receive notices from Board of Review that corporations and business requesting that their assessment be lowered by more than $100,000. Many of those housing complexes that have received TIF incentives in the last couple years for renovation are now asking for evaluations to be lowered significantly. So I feel this is something we want to take a close look at before making any decisions. B. Vyncke asked what kind of timeline we have. Per L. Wilson this took effect the day of legislation which was October 25th. He shared there’s an application process that would have to be made by the developer. More information and further discussion will take place before a decision is made.
J. Snider reported that the RFP for recordation of the court house has been sent out for responses from bidders that are certified by the IDNR. It’s also on the county website. Responses are due back by 12/03/21. The budget committee has completed their work for this year. I will have a memo for COW with everything up to date regarding the budget and ARPA. We do have Board meeting scheduled for next week. The budget does need to be approved at that time. Also, tax levy which is neutral, overall there’s a two and a half percent which I spoke about previously.
Consider Circuit Clerk’s County Law Library Fee Setting Resolution
Motion to approve by B. Vyncke, seconded by A. Normoyle
Chairman Moreno-yes, D. Cremeens-yes, C. Enburg-yes, A. Normoyle-yes, R. Simmer-yes, K. Swanson-yes, B. Vyncke yes, L. Thompson-yes
Motion carries
Consider Delinquent Tax Resolutions
a. Permanent Parcel 1602118020
Tax Payor ID# (09)1022 RI
b. Permanent Parcel 1701413021 FKA
070302145 Tax Payor ID# 070302145 SM
Motion to approve by D. Cremeens, seconded by K. Swanson Motion for previous roll call by D. Cremeens, seconded by B. Vyncke Motion carries
Consider Highway Items
c. Permanent Parcel 1627103042 FKA (11)1204367 Tax Payor ID# 111204367 BH
a. Review and award of bids received on Friday, November 5th, 2021
i. County Highway 9 Bridge Replacement, low bid from Helm Civil at $981,517.35
Motion to approve K. Swanson, seconded by A. Normoyle
Motion to adopt previous roll call by L. Thompson, seconded by D. Cremeens
Motion carries
ii. 2021 - 1.5 Ton Truck with Dump Box single bid for $62,250.00
Motion to approve by A. Normoyle, seconded by L. Thompson
Motion to adopt previous roll call by B. Vyncke, seconded by L. Thompson
Motion carries
iii. MFT Resolution for Bi State Regional Commission, $35,000.00
Motion to approve by K. Swanson, seconded by A. Normoyle
Motion for previous roll call by K. Swanson, seconded by D. Cremeens
Motion carries
iv. MFT Maintenance Resolution for 2022, $2,650,000.00
Motion to approve by B. Vyncke, seconded by A. Normoyle
Motion for previous roll call by K. Swanson, seconded by L. Thompson
Motion carries
v. Agreement for Bridge Inspections & Bituminous Plant Inspections at $70.00 per hour Motion to approve by K. Swanson, seconded by B. Vyncke
Motion for previous roll call by A. Normoyle, seconded by K. Swanson
Motion carries
vi. Discuss and Approve Guardrail Repair Quotes, low bid from Access Control Company at $11,244.80
Motion to approve by K. Swanson, seconded by A.. Normoyle
Motion for previous roll call by B. Vyncke, seconded by K. Swanson
Motion carries
Finance and Personnel Committee
November 9th, 2021
Consider Transfers of Appropriations
Motion to approve by K. Swanson, seconded by B. Vyncke
Motion to adopt previous roll call by D. Cremeens, seconded by A. Normoyle
Motion carries
Consider Appropriation Resolutions for Funds
Motion to approve by K. Swanson, seconded by L. Thompson
Motion for previous roll call by K. Swanson, seconded by A, Normoyle
Motion carries
Consider Claims at $1,024,392.36
Motion to approve by D. Cremeens, seconded by B. Vyncke
Motion for previous roll call by A. Normoyle seconded by B. Vyncke
Motion carries
Consider Treasurers’ Disbursements $2,874,001.12
Motion to approve by A. Normoyle, seconded by K. Swanson
Motion for previous roll call by K. Swanson, seconded by L. Thompson
Motion carries
Consider Board Member per diem/Mileage Report
Motion to approve by B. Vyncke, seconded by D. Cremeens
Motion to adopt previous roll call by K. Swanson, seconded by L. Thompson
Motion carries
The County Board may enter into Closed Session for the following:
• 5 ILCS 120/2(c) (1) – The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
• 5 ILCS 120/2(c) (2) – Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes ofemployees.
• 5 ILCS 120/2(c) (11) – Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting
Committee Member opportunity for brief comment (no decisions will be made)
Chairman Moreno welcomed new Board Member Leslie Thompson
Adjourn at 10:07 a.m.
Motion to adjourn by K. Swanson, seconded by D. Cremeens
Motion carries
https://www.rockislandcounty.org/WorkArea/linkit.aspx?LinkIdentifier=id&ItemID=45676&libID=1000013538
Alerts Sign-up