Rock Island County Finance & Personnel Committee met March 8

By Rock Island Today Reports

Jul 5, 2022

Rock Island County Finance & Personnel Committee met March 8.

Here are the minutes provided by the committee:

The Finance and Personnel Committee of the Rock Island County Board will met at the above date and time in the County Board Chambers on the third floor of the County Office Building, Per section 7(e) of the State of Illinois Open Meetings Act, Members of the County Board may attend the meeting remotely, if they prefer. The public may attend in person or call in remotely to the meeting by dialing 312-626-6799 and entering Meeting ID: 942 592 50168 when prompted.

Call to order and roll call at 9:32 AM

Members Present: Chairman L. Moreno, D. Cremeens, C. Enburg, A. Normoyle, R. Simmer, K. Swanson, B. Vyncke, L. Thompson, Chairman R. Brunk

Members Absent: None

Public Comment:

Chairman L. Moreno made three calls for public comment. There were no requests.

Approval of the Minutes from the February 8th 2022, Finance and Personnel Meeting.

Motion to approve by B. Vyncke, seconded by R. Simmer

A roll call was established Chairman L. Moreno-yes, D. Cremeens-yes, C. Enburg-yes, A. Normoyle-yes, R. Simmer-yes, K. Swanson-yes, B. Vyncke-yes, L. Thompson- yes

Motion carries

Reports to the Committee

Public Defender Hany Kouhry thanked the committee and the board for the support they have given his department.

Auditor April Palmer reported the external auditors will be on site March 14th. She updated that the new Paymerang accounts payable system is in the process of being set up. She stated there will be a new email for vendors. She expects the first payments in April. All office holders and department heads will have access to this email in hopes that any issues can be dealt with as they arise. She also shared that she’s been notified by IRTCC that there’s a possibility for her to have an accounting intern for the summer, at no cost to the county.

Treasurer Louisa Ewert stated that her monthly reports are in the packet and to please pay attention to the cover letter. She also stated that they have not received the monthly sales tax. She will make sure it is inserted when received.

County administrator Jim Grafton shared that they approved the agreement with the Skywalk Group last week and will be having their first call tomorrow.

Motion to approve by

Motion to adopt previous roll call by

Motion carries

Consider Delinquent Tax Resolutions

a. Permanent Parcel # 0919302004; Tax Payor ID# 06-2026; HA

Motion to approve by B. Vyncke, seconded by D. Cremeens

Motion to adopt previous roll call by R. Simmer, seconded by A. Normoyle

Motion carries

Consider Transfers of Appropriations

Motion to approve by R. Simmer, seconded by B. Vyncke

Motion to adopt previous roll call by A. Normoyle, seconded by K. Swanson

Motion carries

Consider Appropriation Resolutions for Funds

a. FY 2021

b. FY 2022

Motion to approve by R. Simmer, seconded by A. Normoyle Motion to adopt previous roll call was unanimous

Motion carries

Consider Claims at $1,052,281.86

Motion to approve by R. Simmer, seconded by K. Swanson

Motion to adopt previous roll call by D. Cremeens, seconded by C. Enburg. Motion carries

Consider Treasurers’ Disbursements $1,504,258.16

Motion to approve by R. Simmer, seconded by D. Cremeens

Motion to adopt previous roll call by R. Simmer, seconded by K. Swanson Motion carries

Consider Board Member per diem/Mileage Report

Motion to approve by R. Simmer, seconded by D. Cremeens

Motion to adopt previous roll call by

Motion carries

Consider Highway Items as recommended by the Public Works & Facilities Committee

a. Review and award of bids received Friday, February 25th, 2022

i. Route and Seal Project; Section 22-00000-01-GM

Motion to approve by R. Simmer, seconded by K. Swanson Motion to adopt previous roll call by D. Cremeens, seconded by A. Normoyle Motion carries

ii. Seal Coat; Section 22-XX000-00-GM

Motion to approve by K. Swanson, seconded by D. Cremeens Motion to adopt previous roll call by B. Vyncke, seconded by K. Swanson Motion carries

iii. Bituminous Materials Letting

Motion to approve by K. Swanson, seconded by A. Normoyle Motion to adopt previous roll call by K. Swanson, seconded by A. Normoyle Motion carries

iv. Crack Seal Materials Letting

Motion to approve by B. Vyncke, seconded by D. Cremeens Motion to adopt previous roll call by R. Simmer, seconded by B. Vyncke Motion carries

b. Engineering Services Agreement—Supplemental to the HSIP Guardrail Project

Motion to approve by R. Simmer, seconded by K. Swanson

Motion to adopt previous roll call by A. Normoyle, seconded by R. Simmer

Motion carries

c. MFT Resolution appropriating funds for Supplemental Engineering Work

Motion to approve by K. Swanson, seconded by B. Vyncke

Motion to adopt previous roll call by K. Swanson, seconded by A. Normoyle

Motion carries

d. Engineering Services Agreement—2022 Guardrail Design

Motion to approve by R. Simmer, seconded by D. Cremeens

Motion to adopt previous roll call by K. Swanson, seconded by D. Cremeens

Motion carries

e. MFT Resolution Appropriating Funds for Guardrail Design

Motion to approve by K. Swanson, seconded B. Vyncke

Motion to adopt previous roll call by K. Swanson, seconded by A. Normoyle

Motion carries

Consider purchase of vehicles for Zoning and Building Department

Motion to approve by B. Vyncke, seconded by K. Swanson

Motion to adopt previous roll call by B. Vyncke, seconded by A. Normoyle

Motion carries

The Committee may enter into Closed Session for the following:

• 5 ILCS 120/2(c) (1) – The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body todetermine its validity.

• 5 ILCS 120/2(c) (2) – Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

• 5 ILCS 120/2(c) (11) – Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basisfor the finding shall be recorded and entered into the minutes of the closed meeting.

Motion to enter closed session at 10:01 am, by A. Normoyle, seconded by B. Vyncke

Roll call was taken Chairman L. Moreno-yes, D. Cremeens-yes, C. Enburg-yes, A. Normoyle-yes, R. Simmer-yes, K. Swanson-yes,

B. Vyncke-yes, L. Thompson-yes

Motion carries

Motion to enter open session at 10:11 am by A. Normoyle, seconded by R. Simmer

Roll call was taken Chairman L. Moreno-yes, D. Cremeens-yes, C. Enburg-yes, A. Normoyle-yes, R. Simmer-yes, K. Swanson-yes,

B. Vyncke-yes, L. Thompson-yes

Motion carries

Committee Member opportunity for brief comment (no decisions will be made)

Adjourn

Motion to approve by D. Cremeens, seconded by K. Swanson

Motion carries adjourned at 10:11 am