Rock Island County Finance & Personnel Committee met April 12.
Here are the minutes provided by the committee:
The Finance and Personnel Committee of the Rock Island County Board will met at the above date and time in the County Board Chambers on the third floor of the County Office Building, Per section 7(e) of the State of Illinois Open Meetings Act, Members of the County Board may attend the meeting remotely, if they prefer. The public may attend in person or call in remotely to the meeting by dialing 312-626-6799 and entering Meeting ID: 942 592 50168 when prompted.
Call to order and roll call at 9:32 a.m.
Members Present: Chairman L. Moreno, B. Vyncke, K. Swanson, D. Cremeens, A. Normoyle, C. Enburg, L. Thompson, Chairman R. Brunk
Members Absent: R. Simmer
Public Comment:
Chairman L. Moreno made three calls for public comment. There were no requests.
Approval of the Minutes from the March 9th 2022, Finance and Personnel Meeting.
Motion to approve by D. Cremeens, seconded by L. Thompson
A roll call was established B. Vyncke-yes, K. Swanson-yes, D. Cremeens-yes, A. Normoyle-yes, C. Enburg-yes, L. Thompson-yes, R. Simmer-yes (now present)
Motion carries
Reports to the Committee
Treasurer Louisa Ewert shared that her reports are in the packet.
Auditor April Palmer shared that everyone has her reports for tomorrow’s meeting. She will answer questions at any time.
Motion to approve by
Motion to adopt previous roll call
Motion carries
Consider Project Development Agreement for Capital Projects in the County Office Building
Jim Grafton proposed to have Johnson Controls serve as the project manager for the upgrades in the county office building to the heating and air conditioning and the lighting system. Also included in this upgrade will be replacing some ceilings. We will be providing a backup generator for IT. That generator will provide critical power for the elevators and emergency lighting. The estimated project cost is $4.3 million. A year ago Johnson Controls evaluated the facility and had a price tag of $6.1 million. We felt this building is only valued at $11 million that’s a pretty significant investment so we had them re-evaluate the components that need to be replaced. These improvements should last at least 20 years and not just some band aid to get us through. The upgrade savings is estimated at $1.4 million. By entering into the project development agreement with Johnson Controls the payment schedule would be the first payment in August, which would cover the ordering of the equipment. Another payment in November and then a payment in March of 2023. The final payment would be upon substantial completion, which is projected to be July 2023. Johnson Controls will provide a written description of all the facility improvements and provide us with a final “not to exceed cost”, and a schedule of completion. They will verify a plan of the expected energy savings with the final contract. At that time the county has an option to exit out of the contract however there would be a cost of $106,000 to prepare these documents and the engineering necessary to make all of these improvements. These are essential improvements, expected to last 20 years. This does not include the elevator, that’s a separate contract with Kone, carpeting in this building and upgrading the chambers, these would be by separate contractors. We did confirm that ARPA funds are eligible for this $4.3 million dollar project.
Motion to approve by D. Cremeens, seconded by B. Vyncke
Motion to adopt previous roll call by K. Swanson, seconded by A. Normoyle
Motion carries
Consider Delinquent Tax Resolutions
a. Permanent Parcel #1610400037 ; Tax Payor ID# 10 185-E
Motion to approve by L. Thompson, seconded by K. Swanson
Motion to adopt previous roll call B. Vyncke, seconded by K. Swanson
Motion carries
Consider Transfers of Appropriations
Motion to approve by D. Cremeens, seconded by A. Normoyle
Motion to adopt previous roll call by A. Normoyle, seconded by L. Thompson
Motion carries
Consider Appropriation Resolutions for Funds
a. FY21
b. FY22
Motion to approve by K. Swanson, seconded by B. Vyncke
Motion to adopt previous roll call by D. Cremeens, seconded by L. Thompson
Motion carries
Consider Claims
Motion to approve by L. Thompson, seconded by B. Vyncke
Motion to adopt previous roll call by A. Normoyle, seconded by K. Swanson
Motion carries
Consider Treasurers’ Disbursements
Motion to approve by K. Swanson, seconded by B. Vyncke
Motion to adopt previous roll call by D. Cremeens, seconded by L. Thompson and A. Normoyle
Motion carries
Consider Board Member per diem/Mileage Report
Motion to approve by D. Cremeens, seconded by K. Swanson
Motion to adopt previous roll call by B. Vyncke, seconded by A. Normoyle
Motion carries
Consider FY23 University of Illinois Extension Agreement
Motion to approve by B. Vyncke, seconded by A. Normoyle
Motion to adopt previous roll call by A. Normoyle, seconded by L. Thompson
Motion carries
Consider Update to County Purchasing Policy
Member B. Vyncke made a motion to amend the language to read competitive bidding process for any building construction projects of $30,000.00 or higher.
Motion to approve by B. Vyncke, seconded by K. Swanson
Motion to adopt previous roll call by L. Thompson, seconded by A. Normoyle
Motion carries
Consider Actions related to previously approved ARPA allocations
a. ARPA Correctional Officer Overtime Obligation
Motion to approve by B. Vyncke, seconded by A. Normoyle
Motion to adopt previous roll call by K. Swanson, seconded by L. Thompson
Motion carries
b. ARPA Reversal
Motion to approve by K. Swanson, seconded by L. Thompson
Motion to adopt previous roll call by B. Vyncke seconded by K. Swanson
Motion carries
Consider Highway Items as recommended by the Public Works & Facilities Committee
a. Discuss and approve the purchase of a used tractor
Motion to approve by K. Swanson, Seconded by L. Thompson
Motion to adopt previous roll call by B. Vyncke, seconded by A. Normoyle
Motion carries
The Committee may vote to enter into closed session for the following:
• 5 ILCS 120/2(c) (1) – The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
• 5 ILCS 120/2(c) (2) – Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
Motion to enter closed session at 9:51 a.m. by L. Thompson, seconded by A. Normoyle
Roll call was taken B. Vyncke-yes, K. Swanson-yes, D. Cremeens-yes, A. Normoyle-yes, C. Enburg-yes, L. Thompson yes, Chairman L. Moreno-yes.
R. Simmer omitted from closed session
Motion to enter open session by A. Normoyle, seconded by L. Thompson
Roll call was taken B. Vyncke-yes, K. Swanson-yes, R. Simmer-yes, D. Cremeens-yes, A. Normoyle-yes, C. Enburg-yes, L. Thompson-yes, Chairman L. Moreno-yes.
Consider action as necessary based on Closed Session
No action necessary.
Committee Member opportunity for brief comment (no decisions will be made)
Member B. Vyncke wanted to recognize Accessor Larry Wilson and offer congratulations for “good work done”. State’s Attorney Dora Villareal thanked the negotiation committee members B. Vyncke, L. Burns, and D. D Adams for a Great job. B. Vyncke commented that Patty Castro, from the states attorneys office did a wonderful job with negotiations
Adjourn
Motion to adjourn at 10:20 a.m. by everyone
Motion carries
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