City of Aledo City Council met Aug. 1.
Here are the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers at the Aledo City Hall building. MAYOR HAGLOCH called the meeting to order at 6:32 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, MICHAEL CHAUSSE, BARRY COOPER, JAY DOHERTY, JIM HOLMES, and CHRIS KOPP. Mayor CHRISTOPHER HAGLOCH. Aldermen DENNIS DIXON and LINDA SARABASA were excused.
Also present was CHRISTOPHER SULLIVAN, City Administrator / Chief of Police; JUSTIN BLASER, Director of Public Works & Utilities; LINDSEY DUNN, Aledo Main Street; and JAROD DALE, City Clerk.
The media was represented by Ty Taylor, WRMJ.
COMMITTEE OF THE WHOLE
Public Comment: No Report.
Communication & Correspondence: No Report.
Requests & Petitions: Special event / Street Closure Request: Touch a Truck (ROE) – September 10th between the hours of 10:00 AM and 1:30 PM. The closure to be on SE 2nd Avenue and SE 2nd Street.
Public Works Activity Report:
• Streets: Daily checks, tasks, JULIES, and work orders continue. Patching roads in the cemetery; clean up stumps from tree removals; core out locations for asphalt patching; mowed nuisance properties; install rip rap at south lagoon wash out area; trim trees.
• Gas: Daily checks, tasks, JULIE’s, inspections and finals continue. The SW 3rd Ave project is nearing completion. Everything is done except pavement and landscape restoration. Assist the Water Division with three leaks and JULIES; replace farm hydrant at the Cemetery; install two gas services.
• Water: Daily checks, tasks, Julie’s and work orders continue. Repair three service leaks; continue hydrant painting; repair manhole lid at south lagoon and vac out debris.
• Cemetery: Seven funerals in the past four weeks; repaired stones and foundations; mowing and weed-eating; paint window frames on Mausoleum.
• DPW: The NE 6th Ave street resurfacing is complete. One driveway needs to be replaced and the project will be closed out. The PW Garage Project is back up and going again. There has been time lost due to material and manpower delays.
EIFS started on 7/22 and expected to last for three weeks; the brick and OH door installation will be completed by 7/27. Met with Hutchison to review projects and attend the NW Quadrant MFT bid opening on 7/22. Assisted the Water/Sewer Division with multiple projects.
Aledo Police Department Activity Report: CHIEF Sullivan reported the Department is at full staffing for full-time sworn officers. We will reach full staffing on the street in the near future. Officer Dallas Wakeland has completed the field training program. He was released to solo patrol duty as of July 18, 2022. Officer Marcus Harris will graduate from the Basic Police Academy on Friday, August 12th, 2022. He will begin field training on Monday, August 15th.
The delivery of the Chevrolet Tahoe squad car which was ordered in May is anticipated in September.
The bid opening for the RFP for concrete work at the Department facility will be held during the regular City Council meeting on the evening of Monday, August 1, 2022. It is a joint project between the Police Department and the Public Works Department. It will improve the appearance of the facility and replace the worn and damage current driveway.
A brief update of some the Department’s activity was provided to the Ordinance and Police Committee. Copies were also given to the aldermen who do not serve on that committee.
Administrative Report: CITY CLERK Dale provided monthly utility billing and payroll information for the month of July, 2022. City social media highlights for August will include agriculture and Antique Days on August 27th. Other social media promotions will include the Monthly Memo; Farmer’s Market; JULIEs’; and Scam Alert from Aledo PD.
The City Clerk’s office will be working with Haven to create the fall/winter bulletin with city staff. Plans are to have all materials provided to Haven by August 9th so there is time to design/edit/create the rest of the month. Haven Creative and CITY CLERK are looking to launch the bulletin in early September.
The Joint Review Board was held on Thursday, July 21st. The JRB did accept the 2021 TIF report as presented. Those in-attendance this year were the Aledo Fire Protection District, Mercer County School District #404, City of Aledo, and the Citizen at Large.
Mayor’s Report: No Report.
Committee Report: No Report.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
BID OPENING:
Notice of Proposal to Sell Property: Lot 11 of Progress Park, 2nd Addition, City of Aledo, Mercer County, Illinois – PURSUANT TO 65 ILCS 5/11-76-2
The City of Aledo, Illinois proposes to approximately 6.32 acres of real estate, commonly known as part of Progress Park Lot 11. The lot being sold is currently vacant. Said real estate is legally described as follows (the “Subject Property”):
• LOT 11 of Progress Park, 2nd Addition, City of Aledo, Mercer County, Illinois.
• Property ID#: 10-10-21-204-021
• Property Address: Lot 11, Progress Park, Aledo, IL 61231
Proposals were received until 1:00 p.m., local time, Monday, July 25, 2022, at Aledo City Hall, 120 North College Avenue, Aledo, Illinois, 61231. Proposals to be considered and opened at a regular meeting of the Aledo City Council to be held on Monday, August 1, 2022 at 6:30 p.m.
CITY CLERK Dale announced one bid was received and the bid was opened at 6:34 PM.
CITY CLERK read aloud the bid submitted by Skinner Landscaping, Inc. The proposal for purchase of Lot 11 was noted in the amount of $5,000.00.
Request for Proposal: Concrete Replacement – Police Department / Public Works Department building located at 200 NE 2nd Street, Aledo, IL –
The City of Aledo is soliciting proposals from qualified firms for the replacement of concrete at the City Police Department / Public Works building located at 200 N.E. 2nd Street in Aledo, Illinois.
Sealed bid proposals were accepted at Aledo City Hall, 120 North College Avenue, Aledo, Illinois 61231, until 4:30 P.M. on July 29, 2022. Sealed bids were delivered or mailed to: Jarod Dale, City Clerk, City of Aledo, 120 North College Avenue, Aledo, Illinois 61231.
CITY CLERK Dale announced one bid was received and the bid was opened at 6:38 PM.
CITY CLERK read aloud the bid submitted by Skinner Landscaping, Inc. The proposal to remove and replace concrete driveway (2,235 sq ft) and gutter on east-side of drive (98 sq ft). New concrete will be 6” thick with a 4” rock base and will be reinforced with ½” rebar every 24”, caulking all saw cuts and hauling away all debris. Pricing noted in the amount of $46,660.00 plus a fuel surcharge in the amount of $300.00. Total bid noted in the amount of $46,960.00.
CONSENT AGENDA
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN HOLMES to approve the following consent agenda items:
• Approval of Minutes of the Regular Meeting of July 18, 2022.
• Approval of Finance Invoice Listing – AP14.
• Approval of Special Event / Street Closure: Touch a Truck (ROE) – September 10th, 10:00 AM – 1:30 PM.
A Roll Call vote was recorded as follows:
YES: Bertrand, Chausse, Cooper, Doherty, Holmes, and Kopp.
NO: None. Motion carried. 6 yeas, 0 nays.
PUBLIC COMMENT: No Report.
ACTION ITEMS:
RESOLUTION NO. 36R, SERIES OF 2022; APPROVING DOWNTOWN REVITALIZATION PROGRAM LOAN AGREEMENT FOR CHEERS ON MAIN, LLC / GREGORY T. RICE AND JULIE B. RICE 201 AND 203 / 205 EAST MAIN STREET:
Greg and Julie Rice acquired the property which also includes 203/205 E Main St. in 2018 and opened Cheers on Main in 2019. Some minor modifications to the first-floor space were needed to operate and to expand to food service. However, improvements are needed to stabilize the roof, expand the HVAC, and enhance the storefront with a new awning.
Project Scope & Funding Request:
$33,290 - roofing
$7,786.39 - awning
$57,828.75 - hvac
$98,904.14 Total Project Cost
$49,452.57 Total City Project Contribution
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN BERTRAND to approve Resolution No. 36R, Series of 2022; Approving Downtown Revitalization Program Loan Agreement for Cheers on Main, LLC / Gregory T. Rice and Julie B. Rice 201 and 203/205 East Main Street in an amount not to exceed $49,452.57. A Roll Call vote was recorded as follows:
YES: Cooper, Doherty, Holmes, and Kopp.
NO: None. Motion carried. 6 yeas, 0 nays.
(Clerks Note: Council amended main motion to allow applicant to utilize higher bid submitted by Riddell Roofing for roof stabilization. The program is capped at $50,000.00.)
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN KOPP to approve main motion with amendment for Resolution No. 36R, Series of 2022; Approving Downtown Revitalization Program Loan Agreement for Cheers on Main, LLC / Gregory T. Rice and Julie B. Rice 201 and 203/205 East Main Street; consisting of roof replacement (201 East Main), installation of new awnings, and installation of new HVAC units in an amount not to exceed $50,000.00. A Roll Call vote was recorded as follows:
YES: Chausse, Cooper, Doherty, Holmes, Kopp, and Bertrand. NO: None. Motion carried. 6 yeas, 0 nays.
RESOLUTION NO. 37R, SERIES OF 2022; APPROVING FORM OF AGREEMENT BETWEEN CITY OF ALEDO AND CITY STAFF FOR REIMBURSEMENT EXPENSES:
Obligation to Reimburse City Expenses
The Employee agrees, in consideration for the City's payment of the City Expenses, to reimburse the City for the City Expenses in amounts not to exceed $6,000 according to the formula provided herein should the Employee's employment with the City cease before the Employee completes three years of service with the City, for any reason ("Early Termination'') other than:
a. An illness or injury resulting in the Employee's inability to perform the essential functions of his or job; or,
b. The City's termination of the Employee's employment without cause.
City Expenses Due
The Employee shall owe and repay to the City its City Expenses in the event of an Early Termination as follows:
a. Training & Education
The amounts paid by the City for any training required for the Employee to satisfactorily perform job functions, such as tuition required for any conferences or other training and education materials.
In the event of an Early Termination, the amounts paid by the City for any training and education required for the Employee's position with the City shall be due and owing by the Employee on a prorated basis, calculated by reducing the total amount of foregoing City Expenses by 1/36 for every month of employment the Employee successfully completed following his or her date of hire. The Early Termination date to be used for this calculation shall be the date the Employee is last employed by the City.
Employee agrees that any termination of the Employee's employment for misconduct shall be deemed to be an Early Termination "for cause."
Attorney's Fees and Expenses
The Employee agrees that he or she shall also pay the reasonable attorney’s fees and expenses incurred by the City in the enforcement of this agreement, regardless of whether any litigation occurs or a complaint is filed in any court to enforce the City's rights hereunder.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN DOHERTY to approve Resolution No. 37R, Series of 2022; Approving form of Agreement between City of Aledo and City Staff for Reimbursement Expenses. A Roll Call vote was recorded as follows:
YES: Doherty, Holmes, Kopp, Bertrand, Chausse, and Cooper. NO: None. Motion carried. 6 yeas, 0 nays.
RESOLUTION NO. 38R, SERIES OF 2022; ACCEPTING BID AND AWARDING A CONTRACT FOR CONCRETE WORK AT THE ALEDO POLICE DEPARTMENT AND PUBLIC WORKS BUILDING AT 200 NE 2ND STREET:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN COOPER to table Resolution No. 38R, Series of 2022; Accepting Bid and Awarding a Contract for Concrete Work at the Aledo Police Department and Public Works Building at 200 NE 2nd Street. A Roll Call vote was recorded as follows:
YES: Holmes, Kopp, Bertrand, Chausse, and Cooper.
NO: Doherty. Motion carried. 5 yeas, 1 nay.
RESOLUTION NO. 39R, SERIES OF 2022; APPROVING COOPERATIVE FISHERY MANAGEMENT AGREEMENT WITH THE ILLINOIS DEPARTMENT OF NATURAL RESOURCES FOR SPONSLER SUBDIVISION POND:
IDNR Responsibilities:
1. Enforcing and regulating the rules pertaining to sport fishing regulations, the Illinois Boat Registration and Safety Act, and permitting of tagged and extended duration fishing tournaments pursuant to 17 Ill. Adm. Code 810. and 515 ILCS 5/1-155.
2. Developing and implementing fishery management recommendations based on appropriate bio-surveys and including, but not limited to, aquatic vegetation management, fish populations, utilizing fish toxicants, and securing adequate numbers and species of fish for stocking purposes.
3. Implementation, coordination, and public communication of any fish salvaging or capture operations during remediation efforts.
4. Application of chemicals or toxicants purchased by the City of Aledo pursuant to the fishery management recommendations discussed above.
5. Schedule water patrols at its discretion.
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN COOPER to approve Resolution No. 39R, Series of 2022; Approving Cooperative Fishery Management Agreement with the Illinois Department of Natural Resources for Sponsler Subdivision Pond at zero cost to the City for a term of five years from the date of full execution with an automatic renewal for a subsequent five-year term. A Roll Call vote was recorded as follows:
YES: Kopp, Bertrand, Chausse, Cooper, Doherty, and Holmes. NO: None. Motion carried. 6 yeas, 0 nays.
RESOLUTION NO. 40R, SERIES OF 2022; ACCEPTING BID AND AWARDING A CONTRACT FOR 2022 STREET RESURFACING:
The City Council authorized Hutchison Engineering, Inc. to advertise for bids to complete the Project in the NW Quadrant of the City of Aledo. Following publication of notice and distribution of an invitation to bid, the City received four (4) bids for the Project. Following a bid opening on July 22, 2022, Hutchison Engineering, Inc. has recommended that the City award the contract for the Project to the lowest bidder, Porter Brothers Construction, Inc., whose bid was $291,285.90
Bids:
• Valley Construction, Co. Base Bid + Alternative Bid = $328,429.10
• Porter Brothers Construction, Inc. Base Bid + Alternative Bid = $291,285.90
• Langman Construction, Inc. Base Bid + Alternative Bid = $297,073.95
• Brandt Construction, Co. Base Bid + Alternative Bid = $446,644.00
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN CHAUSSE to approve Resolution No. 40R, Series of 2022; Accepting Bid and Awarding a Contract for 2022 Street Resurfacing, to the lowest bidder, Porter Brothers Construction, Inc., 9904 Freeport Rd, Rock Falls, IL., 61071, in the bid amount of $291,285.90. A Roll Call vote was recorded as follows:
YES: Bertrand, Chausse, Cooper, Doherty, Holmes, and Kopp. NO: None. Motion carried. 6 yeas, 0 nays.
(Clerks Note: NW 6th Ave from Main St to NW 6th St & NW 2nd, 3rd, 4th, 6th Streets from NW 4th Ave to NW 7th Ave. IDOT Sect. No. 22-00047-00-RS)
RESOLUTION NO. 41R, SERIES OF 2022; APPROVING IMPROVEMENTS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE:
As part of the Safe Routes to School Grant (SRTS), the project consists of constructing sidewalk along the south side of SE/SW 6th St. Collateral work will include earthwork, curb and gutter, storm sewer, and city utility adjustments. This resolution is for Phase I & II engineering. Once a construction cost is determined, a separate resolution will be submitted to cover the local match portion of Phase Ill engineering and construction.
DPW Blaser reported the City to utilize $50,000.00 of the City’s Rebuild Bond money to fund this portion of the work.
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN DOHERTY to approve Resolution No. 41R, Series of 2022; Approving Improvements by Municipality Under the Illinois Highway Code in the amount of $50,000.00. A Roll Call vote was recorded as follows:
YES: Chausse, Cooper, Doherty, Holmes, Kopp, and Bertrand. NO: None. Motion carried. 6 yeas, 0 nays.
(Clerks Note: SE & SW 6th Street Sidewalk from SE 6th Ave to SW 3rd Ave.)
OLD BUSINESS: CITY COUNCIL announced a joint Public Property, Streets & Sidewalks and Tax Increment Financing (TIF) Committee meeting to be held on Monday, August 8th at 6:15 o’clock p.m. in the City Council Chambers.
ALD. Chausse reported the Special Projects Committee to meet on August 22nd at 6:00 o’clock p.m. in the City Council Chambers.
ALD. Chausse inquired as to why the 7th Addition Cemetery Policy has not yet been brought before the City Council. MAYOR Hagloch noted City Staff has taken note of that and discussed the item at the last Department Head meeting. MAYOR asked DPW Blaser to please bring forward the item for Council review.
NEW BUSINESS: No Report.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN HOLMES that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:12 P.M.
https://www.aledoil.gov/AgendaCenter/ViewFile/Minutes/_08012022-330
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