City of Aledo City Council met Oct. 17.
Here are the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers at the Aledo City Hall building. MAYOR HAGLOCH called the meeting to order at 6:58 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, MICHAEL CHAUSSE, DENNIS DIXON, JAY DOHERTY, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH. Alderman BARRY COOPER was excused.
Also present was NICHOLAS SEEFELD, Lieutenant, LINDSEY DUNN, Aledo Main Street, and JAROD DALE, City Clerk.
The media was represented by Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
Public Comment: No Report.
Presentation: Jeremiah Hopkins, Broker Consultant of Sagacity Benefits, a World Company, Muscatine & Burlington, IA, appeared before the Committee of the Whole. MAYOR Hagloch reported the current renewal for the City’s employee medical benefits were received in late, September with an 8% decrease from the prior year. MAYOR invited Jamie Hopkins this evening who was a referral by the village of Hampton, IL to Chris Sullivan a year ago.
It was reported, path one could be to renew the City’s current grandfathered BCBSIL plan(s) for December, with a savings of $29,349, and, name Jamie Hopkins as the Broker for direct employee access and service improvements for no additional charge. Or, path two would be to move to a single plan design with BCBSIL with an installed HRA. This would generate $45,582 in reserve (30% claims funding) and offer employee benefit enhancements.
Communication & Correspondence: Lindsey Dunn, Executive Director, Aledo Main Street reported on the following activity at AMS: A ribbon cutting ceremony is being planned for Midtown Burger Club in November, 2022. The Community Connection meeting to be held on October 25th at noon. AMS wrapped up the season’s Farmer’s Market at Central Park on September 29th. The Gathering Table event collaborated by AMS and the Mercer Foundation for Health was held on October 16th at the Aledo V.F.W. The beneficiary of the dinner was the Mercer County & Sherrard School Districts backpack programs. Early Bird Shopping to be held Saturday, November 12th to encourage local shopping. Holly Days Electric Parade to be held December 2nd and the Hot Chocolate Hustle to be on December 3rd.
Requests & Petitions: Special Event / Street Closure: Holly Days Electric Parade – December 2, 2022 at 5:30 PM.
Special Event / Race-Walk: Hot Chocolate Hustle – December 3, 2022 at 9:00 AM.
Public Works Activity Report:
• Streets: Daily checks, tasks, JULIES, and work orders continue. Mowed; clean up two stumps; watered mums; hauled dirt; investigate sink hole on SW 2nd Ave; picked up cold patch; fixed one catch basin; cleaned out patch machine tank. The division used 3,000 gallons of oil in 2022 where previous usage was between
1,500 – 2,000 gallons per year. The division made three trips to fill 3,000 gallons compared to 10 trips to fill 2,000 gallons.
• Gas: Daily checks, tasks, JULIE’s, inspections and finals continue. Read meters on 10/3; punch list on SW 3rd Ave project; repair corrector on master meter; install one new service line; rebuild one-meter set; change one-meter set.
• Water: Daily checks, tasks, Julie’s and work orders continue. One sewer repair; one curb box repair; clean-up at well sites; finish lead and copper surveys; one leak investigation at the MC Highway Dept.
• Cemetery: mowing and weed eating the cemetery grounds & cleaning/organizing the office and garages.
• DPW: Budget work, staff has been communicating with Michael’s signs regarding the Industrial Park sign; the NW Quad Resurfacing Project should be completed by the 10/21; Monument Park Sidewalk project has begun; building plan review; met with Ald. Chausse and Lindsey Dunn to review Christmas décor and lighting; coordination on the close out of the SW 3rd Ave Gas project; and work with HDR to finalize the agreement for sidewalk design on NE 2nd Ave.
Aledo Police Department Activity Report: LT. Seefeld reported Officer Nathan Davis attended Field Training Officer School held at the Galesburg Police Department on October 3 – 7, 2022, and has successfully passed the certification as a Field Training Officer.
Issues with the stand-alone camera system for the interview room has been solved. The PD Administrative Assistant found LegalTek out of Anaheim, Ca. which had a system which fits the departments needs and was purchased for $4,986.00. LegalTek will ship the system directly and staff to install.
On Friday October 7th LT. Seefeld met with Moline Police Chief Steve Heisen and signed the Departments Multi-Jurisdictional agreement for 2023.
Administrative Report: CITY CLERK Dale provided an update regarding gas cost projection for 2023 with materials submitted as informational. Total gas cost projections were reported in the amount of $1,968,800.00. CITY CLERK reported the unknown will be what the final ANR transport rate is after settlement of the ANR rate case or when that occurs. Until it is resolved, the City unfortunately has to pay the higher transport rate subject to settlement which is approximately $2.47/dth higher than our previous ANR transport cost. UGM reported the City won’t be paying the full $2.47/dth increase, but at this point it’s impossible to say what the new rate will be when settled. Aledo is in the rate case litigation as are UGM’s other ANR clients with an initial rate increase of 200%.
When hedging, the future price projections could change but numbers provided by UGM are on the high-side look. We are looking at a warmer than normal October and November with December projected at a colder than normal month but there is some uncertainty. UGM plans to hedge sometime before November 15th timeframe and waiting for the market fall.
Budget Session is set for Monday, October 24th, 2022 beginning at 6:00 PM in the City Council Chambers.
City Treasurer’s Report: The Treasurer’s Reports has been marked exhibit “B”, attached hereto and made a part of these minutes.
Mayor’s Report: MAYOR Hagloch reported the fall city-wide curbside residential pick up was going well. MAYOR spoke with Jackson Disposal and the company is currently on the south-side of Aledo. The north-half of Aledo to be picked up afterwards and any missed items can be picked up on Wednesday or Thursday.
Committee Report: ALD. Chausse reported the Ordinance & Police Committee met on October 13, 2022 to discuss a potential ordinance establishing a Hotel/Motel Room Renting Tax. The Committee also reviewed a draft ordinance related to video gaming terminal fee increases for 2023 and the potential adoption of 2021 Building Codes.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
CONSENT AGENDA
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN DIXON to approve the following consent agenda items:
• Approval of Minutes of the Regular Meeting of October 03, 2022.
• Approval of Finance Invoice Listing – AP19.
• Approval of Ordinance No. 20, Series of 2022; Amending the Estimated Dates of Completion of the Aledo Central Area Tax Increment Financing (TIF) District Redevelopment Project Area, Plan and Projects. (Second Reading)
o The estimated date of completion for the Aledo Central Area TIF District is hereby extended to December 31, 2025.
o The Special Tax Allocation Fund for the Aledo Central Area TIF District Redevelopment Project Area shall remain open until the extended date of completion, such being December 31, 2025.
o The property tax allocation financing for Aledo Central Area TIF District, as set forth by this Ordinance is hereby terminated and the City shall cause Notice of such to be provided to the taxing districts by November 1, 2022.
• Approval of the Rescheduling of the December 5th, 2022 City Council meeting to December 6th, 2022.
• Approval of Special Event / Parade: Holly Days Electric Parade – December 2, 2022 at 5:30 PM.
• Approval of Special Event / Race-Walk: Hot Chocolate Hustle – December 3, 2022 at 9:00 AM.
A Roll Call vote was recorded as follows:
YES: Bertrand, Chausse, Dixon, Doherty, Holmes, Kopp, and Sarabasa. NO: None. Motion carried. 7 yeas, 0 nays.
PUBLIC COMMENT: No Report.
ACTION ITEMS:
ORDINANCE NO. 19, SERIES OF 2022; AMENDING THE PAY RATE FOR ELECTED OFFICIALS FOR THE CITY OF ALEDO: (SECOND READING)
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN SARABASA to adopt Ordinance No. 19, Series of 2022; Amending the Pay Rate for Elected Officials for the City of Aledo with the following changes:
Section 1-9-2(a) of Chapter 9, Title 1 of the City Code entitled “Elected Officials, Schedule of Salaries” shall be amended regarding the schedule of salaries of the mayor, city treasurer, and city clerk. Effective May 1, 2025 for the Elected office of Mayor shall receive a salary of $5,000.00 annually. Effective May 1, 2025 for the Elected office of City Treasurer shall receive a salary of $3,000.00 annually. Effective May 1, 2025 for the Elected office of City Clerk shall receive a salary of $3,000.00 annually.
The mayor, treasurer, city clerk and any alderman shall also receive a per diem allowance of fifty seventy-five dollars ($50.00$75.00) per day for attending any special committee meetings, special council meetings, or other city conferences, or business authorized by the corporate authorities.
Those salary increases shall not take effect until May 1, 2023 for aldermanic positions being filled at the 2023 consolidated election, and salary increases shall not take effect until May 1, 2025 for the mayor, treasurer, city clerk and aldermanic positions being filled at the 2025 consolidated election.
A Roll Call vote was recorded as follows:
YES: Chausse, Dixon, Doherty, Holmes, Sarabasa, and Bertrand. NO: Kopp. Motion carried. 6 yeas, 1 nay.
ORDINANCE NO. 21, SERIES OF 2022; AN ORDINANCE AMENDING TITLE 3, CHAPTER 16 AND TITLE 13, CHAPTER 1 OF THE CITY CODE REGARDING VIDEO GAMING FEES: (FIRST READING)
The Illinois Video Gaming Act, 230 ILCS 40/1, et seq., regulates the operation, licensing, and administration of video gaming. The City currently regulates video gaming terminals within the City under Title 3, Chapter 16 of the City Code. New legislation that was adopted into law by the State of Illinois under Public Act 102-0689 allows for an increase of the maximum annual video gaming terminal fee for non-home rule communities from $25.00 per terminal to $250.00 per terminal.
If adopted, the new fee would be effective immediately for all new terminals within the City and at the next annual registration date of December 31st, for renewals. The Ordinance & Police Committee did make a recommendation to move the item forward to the Aledo City Council for final approval. City Staff noted a suggestion for the CITY COUNCIL to consider a new per terminal fee of $100.00 instead of the maximum $250.00. The law requires that this fee be split between the terminal operator and the licensed establishment, as both of those terms are defined in the Video Gaming Act. Currently, the fee is paid by the local business and some businesses get this fee reimbursed by the owner of the terminals. With the new amendment the local business would see a terminal fee adjustment from $25 to $50 per VGT and the remainder of the $100 fee to be covered by the owner of the terminals.
The second reading to be held on Monday, November 07, 2022 at 6:30 o’clock pm in the City Council Chambers.
RESOLUTION NO. 49R, SERIES OF 2022; A RESOLUTION APPROVING MERCER COUNTY ANIMAL CONTROL AGREEMENT IN THE AMOUNT OF $14,386.68.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to approve Resolution No. 49R, Series of 2022; A Resolution Approving Mercer County Animal Control Agreement effective January 1, 2023 – December 31, 2023 in the amount of $14,386.68. A Roll Call vote was recorded as follows:
YES: Dixon, Doherty, Holmes, Kopp, Sarabasa, Bertrand, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 50R, SERIES OF 2022; A RESOLUTION APPROVING INSURANCE COVERAGE THROUGH THE ILLINOIS MUNICIPAL LEAGUE RISK MANAGEMENT ASSOCIATION AND PAYMENT OF ILLINOIS MUNICIPAL LEAGUE MEMBERSHIP DUES FOR 2023 IN THE AMOUNT OF $75,841.47.
Motion was made by ALDERMAN DIXON and seconded by ALDERMAN DOHERTY to approve Resolution No. 50R, Series of 2022; A Resolution Approving Insurance Coverage through the Illinois Municipal League Risk Management Association and Payment of Illinois Municipal League Membership Dues for 2023 in the amount of $75,841.47. A Roll Call vote was recorded as follows:
YES: Doherty, Holmes, Kopp, Sarabasa, Bertrand, Chausse, and Dixon. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 51R, SERIES OF 2022; A RESOLUTION APPROVING TASK ORDER FOR PROFESSIONAL ENGINEERING SERVICES BY HDR ENGINEERING, INC. IN THE AMOUNT OF $24,825.00.
In June of 2022, the City of Aledo entered into a Master Services Agreement with HDR, Inc. to perform survey to all of 2nd Ave from PD to Central Park, East Main Street from College to 3rd Ave., and the survey to the Central Park parking lot. This project also completed the missing areas that were not surveyed in the early years of the Downtown Streetscape Projects.
The survey is complete and the City can move forward with the design of the sidewalk along the west-side of Cheers on Main, and the east-side of the old law office building. The intent of the project is to start the sidewalk replacement at the south corner of the PD building to the south corner of the Cheers building, and from the north corner of the law building (or MJH Building), to the south corner of the Law Building.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN DIXON to approve Resolution No. 51R, Series of 2022; A Resolution Approving Task Order for Professional Engineering Services by HDR Engineering, Inc., in the amount of $24,825.00. A Roll Call vote was recorded as follows:
YES: Holmes, Kopp, Sarabasa, Bertrand, Chausse, Dixon, and Doherty. NO: None. Motion carried. 7 yeas, 0 nays.
OLD BUSINESS: No Report.
NEW BUSINESS: No Report.
CLOSED SESSION:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to adjourn to closed session to discuss:
A. Review of Executive Session Minutes Section 2(c)(21) Open Meetings Act A Roll call vote was recorded as follows:
YEAS: Kopp, Sarabasa, Bertrand, Chausse, Dixon, Doherty, and Holmes. NO: None. Motion carried. 7 yeas, 0 nays. The meeting was recessed to closed session at 7:11 P.M.
RECONVENE IN OPEN SESSION:
Council reconvened in open session at 7:22 P.M. Roll call was taken with the following answering present: ALDERMEN BERTRAND, CHAUSSE, DIXON, DOHERTY, HOLMES, KOPP, and SARABASA, MAYOR HAGLOCH, as well as, CITY CLERK DALE.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN SARABASA that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:22 P.M.
https://www.aledoil.gov/AgendaCenter/ViewFile/Minutes/_10172022-339
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