City of Aledo City Council met March 20.
Here are the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers at the Aledo City Hall building on March 20, 2023.
MAYOR HAGLOCH called the meeting to order at 6:39 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, MICHAEL CHAUSSE, BARRY COOPER, DENNIS DIXON, JAY DOHERTY, JIM HOLMES, CHRIS KOPP and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH.
Also present was NICHOLAS SEEFELD, Lieutenant, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.
The media was represented by Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
Public Comment: No Report.
Communication & Correspondence: Lindsey Dunn, Aledo Main Street, appeared before the Committee of the Whole reporting AMS Community Connection meeting to be held on Tuesday, March 21 at 12:00 p.m. at Edwards River Public Library Community Room. AMS has signed a new office space lease to be located at 100 E Main Street with no exact move-in as there will be some minor upgrades to the space. AMS membership forms have been mailed out with the first round of solicitation geared towards businesses and afterwards will be the friends of main street. Three scholarships by AMS are being offered this year for graduating MCHS seniors. Each scholarship is noted in the amount of $600 and each applicant must write a 500-word essay on why they feel supporting or shopping local is important to our community.
Requests & Petitions:
City Sponsorship – Kim Harrison, Mercer County Family Crisis Center, appeared before the Committee of the Whole to request sponsorship in the amount of $5,000.00. In the month of April, MCFCC conducts their “Blue Kid” campaign to help raise funds and bring awareness to child abuse. The Champion4Children’s walk to be held May 6, 2023 at 9:00 a.m.
Street Closure / Festival: Aledo Main Street Rhubarb Festival vendors at the 200 block of S College Avenue to SE 2nd Street beginning the evening of June 1 through June 3, 2023 at 4:00 p.m.
Public Works Activity Report:
• Streets: Daily checks, tasks, JULIE’s, and work orders continue. The Street Division worker passed his pesticide applicators license exams. The oil tank and patch machine maintenance were completed, bagged leaves at Central Park and vacuumed downtown, backhoe maintenance and repair.
• Gas: Daily checks, tasks, JULIE’s and locates for E Main Street & SE 2nd Avenue survey, inspections and finals continue. Finish weld tests, clean office, OQ training.
• Water: Daily checks, tasks, JULIE’s and work orders continue. The Water/Wastewater worker passed his pesticide applicators license exams, one sewer repair, JULIE locates for East Main Street & SE 2nd Ave survey, review RPZ list and start notifying customers for annual inspection reports, organize maps and documents at the Telemetry Building.
• Cemetery: Four (4) funerals occurred.
• DPW: Continue to work on the 2021 building code update, along with updating building permit applications with planning to have amendments ready for Council review in April. Starting to receive multiple property maintenance code complaints in the past couple weeks. We have tagged one property at 305 SE 3rd Ave for unfit for human occupancy and dangerous structure, and are working on remediation for an abandon home at 511 NE 3rd Ave, better known as the “Bandit” house. DPW attended the Hazard Mitigation update meeting last week at the MC Health Department. We are halfway through the project and are currently identifying critical infrastructure needs and assessments. There are funding sources that are coming available to communities that identify projects that would benefit during a natural hazard. If council has any needs or ideas for projects, please let me know. The more ideas we present, the better. One example I am submitting is permanent generators at the three water well sites and lift stations. Examples that the City identified in 2015 were a permanent generator at the VFW for a warming shelter, and water main identification for increased system resilience and fire suppression during natural hazard events, both of which were completed.
Aledo Police Department Activity Report: LT. Seefeld reported Officer Adam is on leave and potential return to work in 5-weeks.
LT reported the Department has six to seven applicants for police officer positions and continue to solicit additional applicants.
LT. reported squad 11 to be repaired by Brad’s Collision with squad 5 also needing repairs. No final decision has been made yet on how best to repair squad 5.
Administrative Report: CITY CLERK Dale received a notification letter from IHDA regarding Northside Lofts project at the old Jr. High site. On March 10th, the City received the letter noting the application was submitted for a 30-unit (non-metro) multi-family development located here in Aledo. The units are non-elderly.
Charlotte Flickinger with Growth Corp did notify the City that there are eight total applications at IHDA (non-metro) and they expect 4-5 of them to be funded. Growth noted they believe they have a very strong application now that they have trimmed the market area and also, they are hoping they get credit for the work in the downtown area and what Windborn Group is also doing.
CITY CLERK reported HPC to convene Tuesday evening to begin meeting again after COVID. Plans will be to have the commission work on the interpretive panels at Monument Park. Anticipation will be that HPC will work on the panels and pricing to be presented to the Council for budgeting for F/Y 2024. This will conclude that particular project.
CITY CLERK reported Aledo Main Street administers & has submitted a new business service grant application for the City to approve. This business service grant is with USDA that the City received 2+ years ago in the amount of $30,000.00. The program was started with the assistance of 353 Court, LLC. In early December last year, USDA authorized one final extension request from the City. All funds must be spent or returned to the treasury by June 30th, 2023. No additional extensions will be authorized. There is a remaining available balance $16,670.00. Each application approved is up to the amount of $2,000.00 and these grants can go towards business start-up, accounting, engineering, branding, etc.
City Treasurer’s Report: The Treasurer’s Reports has been marked exhibit “B”, attached hereto and made a part of these minutes.
Mayor’s Report: No Report.
Committee Report: A Personnel and Public Property, Streets & Sidewalks Committee to convene on Monday, March 27 at 6:00 o’clock p.m. and 6:15 o’clock p.m. in the City Council Chambers.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
Request for Proposal to sell Property Pursuant to 65 ILCS 5/11-76/2: Bid Opening: Parcel No: part of 10-10-17-100-029
706 NW 5th Avenue, Aledo, IL, 61231
MAYOR Hagloch called for the bid opening of property noted above. CITY CLERK opened the sole bid submitted by Derwood Ruggles for the purchase of 0.156 acres of property located in Lot 11 of McCoy’s Addition in the amount of $350.00.
The item to be discussed at the upcoming Public Property, Streets & Sidewalks Committee meeting on March 27.
CONSENT AGENDA
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to approve the following consent agenda items:
• Approval of Minutes of the Regular Meeting of March 06, 2023.
• Approval of Finance Invoice Listing – AP05.
• Approval of Ordinance No. 10, Series of 2023; Approving Official Zoning Map for 2023. (Second Reading)
• Approval of City Sponsorship – Mercer County Family Crisis Center in the amount of $5,000.00.
• Approval of Street Closure / Festival – Aledo Main Street Rhubarb Festival vendors beginning the evening of June 1, 2023 through June 3, 2023 until 4:00 p.m.
A Roll Call vote was recorded as follows:
YES: Bertrand, Chausse, Cooper, Dixon, Doherty, Holmes, Kopp, and Sarabasa.
NO: None. Motion carried. 8 yeas, 0 nays.
PUBLIC COMMENT: No Report.
ACTION ITEMS:
RESOLUTION NO. 08R, SERIES OF 2023; A RESOLUTION APPROVING THE INSTALLATION OF A HVAC SYSTEM AT ALEDO CITY HALL IN THE AMOUNT OF $11,900.00:
CITY CLERK Dale reported the furnace and air conditioner at City Hall have deteriorated over the years and are in need of replacement. City staff have solicited bids and are recommending replacement of the HVAC equipment at City Hall for a cost of $11,900.00, less rebates in the amount of $1,025.00.
Quotes were requested by all three local establishments in Aledo first with Knox Heating & Cooling, Loving’s Plumbing & Heating, and Blick & Blick Oil, Co., who were unable to provide a quote to the City. City staff then contacted J.L. Brady Co., of Moline, IL., Doug’s Heating & Air Conditioning of Moline, IL, and Tony’s Plumbing & Heating of Alpha, IL. This project has been noted to bidders as prevailing wage.
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN HOLMES to approve Resolution No. 08R, Series of 2023; Approving the Installation of a HVAC System at Aledo City Hall in the amount of $11,900.00 by J.L. Brady, Co., 4831 41st Street, Moline, IL., 61265. A Roll Call vote was recorded as follows:
YES: Chausse, Cooper, Dixon, Doherty, Holmes, Kopp, Sarabasa, and Bertrand.
NO: None. Motion carried. 8 yeas, 0 nays.
(Clerks note: The action item listed on the agenda had a numerical error listing $11,600.00 and the correct amount noted during the meeting as $11,900.00.)
RESOLUTION NO. 09R, SERIES OF 2023; A RESOLUTION APPROVING CAHOY PUMP SERVICE PROPOSAL FOR HIGH SERVICE PUMP NO. 01 IN THE AMOUNT OF $17,641.00:
DPW Blaser reported as part of the F/Y 2023 CIP Budget, the City Council approved the RO High Service Pump Repair and Maintenance Project in the amount of $25,000.00. The water treatment plant includes three high service pumps that are responsible for pumping finished water to town.
City Staff has included the removal, inspection, repair or replacement to each pump every two years. High service pump No. 02 was completed in 2021. High service pump No. 01 was included in 2023. High service pump No. 03 will be included in 2025.
Motion was made by ALDERMAN DIXON and seconded by ALDERMAN HOLMES to approve Resolution No. 09R, Series of 2023; A Resolution Approving Cahoy Pump Service proposal for High Service Pump No. 01 in the amount of $17,641.00. A Roll Call vote was recorded as follows:
YES: Cooper, Dixon, Doherty, Holmes, Kopp, Sarabasa, Bertrand, and Chausse.
NO: None. Motion carried. 8 yeas, 0 nays.
OLD BUSINESS: ALD. Chausse inquired on the status of a Neighborhood Vehicle path to the east-end business district in Aledo. MAYOR Hagloch reported there is approval by one party with a second party to return his call back on Monday. MAYOR noted he continues to negotiate with the third party.
NEW BUSINESS:
Discussion on Requirements related to Existing Mobile Homes for property located at 709, 711, and 715 N College Lane and 104, 106, and 108 NW 8th Street, Aledo, IL:
MAYOR HAGLOCH reported in March, 2019 the Aledo City Council adopted Ordinance No. 15, Series of 2019; Providing for Annexation of Property owned by Harold Salmon and Shirley Salmon. The property is located 709, 711, and 715 N. College Lane and 104, 106, and 108 NW 8th Street, PIN# (10-10-17-202-001).
Within the ordinance, Section 2 had the following stipulations to the annexation:
Section 2. The annexation of the Territory is subject to the following conditions: (i) existing mobile homes may not be replaced, (ii) existing mobile homes may be maintained only while continuously occupied by the same parties, and such mobile homes must be removed within sixty (60) days after the current occupants move out, and (iii) existing mobile homes must be removed in the event the Territory is sold by Petitioners to any third party.
MAYOR reported it is not the intent of the City Council to vacate the 3 remaining mobile homes left on the property with the current occupants. CITY COUNCIL requested the item be placed on the agenda for the Public Property, Streets & Sidewalks committee for further review and discussion on March 27 at 6:15 o’clock p.m.
CITY ATTORNEY Walton to provide options to the committee to review.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN DIXON that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 6:59 P.M.
https://www.aledoil.gov/AgendaCenter/ViewFile/Minutes/_03202023-353
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