City of Aledo City Council met April 3.
Here are the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers at the Aledo City Hall building on April 03, 2023. MAYOR HAGLOCH called the meeting to order at 6:31 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, MICHAEL CHAUSSE, BARRY COOPER, DENNIS DIXON, JAY DOHERTY, JIM HOLMES, CHRIS KOPP and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH.
Also present was NICHOLAS SEEFELD, Lieutenant, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.
The media was represented by Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
Public Comment: No Report.
Communication & Correspondence: No Report.
Requests & Petitions: No Report.
Public Works Activity Report:
• Streets: Daily checks, tasks, JULIE’s, and work orders continue. Finish maintenance on patch machine and oil tank, (ready for the season) replace decorative light bulbs; patch pot holes; sidewalk removal; plow snow; thatch and mow central park; prep equip for possible storm.
• Gas: Daily checks, tasks, JULIE’s and finals continue. Leak survey for gas reports; service welders; pick up parts for Knox Alley project; plow snow; replace two meters, start replacing old style 71-meter heads; plow snow; review emergency response procedures.
• Water: Daily checks, tasks, JULIE’s and work orders continue. Sewer inspections and jetting; RPZ testing; replace one cub box; remove one curb box; investigate two small water leaks; plow snow. Review emergency response procedures.
• Cemetery: Two (2) funerals occurred. start dirt work on graves, pick up limbs; assist monument company.
• DPW: The survey for SE 2nd Ave is complete, we expect the survey on East Main Street to be completed by April 7. The bid opening for the NE 2nd Ave Sidewalk Project was held March 28 with one bid being submitted. The bid came in $68,470.15 over budget. City Staff will need to explore options to present to either the property committee or council before deciding to accept or reject the bid. DPW scheduled to testify at the eviction hearing at circuit court for the tenant at 106 SW 3rd Street on April 6. Code hearing for the other two properties is scheduled for April 11 at City Hall. City Staff reviewed emergency response procedures for the possible storm on Friday. DPW attended the ILLOWA meeting on March 22, the Property & Personnel Committee Meeting on March 27.
Aledo Police Department Activity Report: LT. Seefeld reported both squad vehicles have not been repaired yet to date. LT stated the Tahoe with damage to the squad to be repaired by Brad’s Collision as soon as availability is open for the repair. The impala to be repaired with a replacement of the passenger side mirror. Both squads are fully operational.
LT reported Officer Adam is expected to return to work soon. A release is expected on April 7.
LT interviewed Christian Williams as a candidate for full-time Aledo Police Officer. Williams is a veteran and is currently in the National Guard. Pre-employment items are being conducted before a power test to be completed on April 10 at Southwestern Illinois Police Academy. An employment offer has been issued to Williams by LT with the consent of the MAYOR and the Chairperson of the Ordinance & Police Committee.
LT requested consideration by the City Council to allow a mileage reimbursement while attending Southwestern Illinois Police Academy beginning in May, 2023. A consensus was provided by the CITY COUNCIL to allow the mileage reimbursement for Christian Williams.
Administrative Report: CITY CLERK Dale reported the monthly utility billing and payroll information for the month of March, 2023. Quarterly reports related to sales tax revenue and building permits were also provided as informational for the first quarter of 2023.
CITY CLERK reported to date, the City has received a total of $6,350.00 in donations. The City will continue to advertise these next few months until we reach our goal of $10,000.00. A total of $6,475.00 has been donated regarding cemetery donations to be placed into the cemetery endowment fund for the care and upkeep of the Aledo Cemetery.
CITY CLERK reported the close of the 2022 fiscal year has been completed within the city’s accounting software effective March 29. Field audit work to be completed by Carpentier, Mitchell Goddard & Company, LLC the first week of May. In the interim, the Finance Director and front-office staff continue to prepare for the field audit.
CITY CLERK reported the spring/summer news bulletin has been finalized and has been sent off to the printer during the first week of April. City Staff anticipates those publications to be mailed by the end of week.
Mayor’s Report: MAYOR reported the spring / summer bulletin to be issued out to residents by the end of this week. MAYOR reported there is new ownership at the property located at 113-115 S College Avenue with plans for a new Mexican restaurant to be opened in late spring of this year.
Committee Report: ALD. Dixon reported a Personnel Committee was held on Monday, March 27 at 6:00 o’clock p.m. in the City Council Chambers. The Committee continued discussion regarding an employee retirement incentive program. The Committee also discussed advertisements for the positions of Water / Wastewater Superintendent and Cemetery Sexton. Those positions to be advertised internally first.
ALD. Cooper reported a Public Property, Streets & Sidewalks Committee was held on Monday, March 27 at 6:15 o’clock p.m. in the City Council Chambers. The Committee recommended the sale of property located at 706 NW 5th Avenue. The Committee also discussed dilapidated properties, the 9th Avenue shared-use path project, and an amendment to the regulations of mobile homes on property owned by Harold and Shirley Salmon.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
CONSENT AGENDA
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN KOPP to approve the following consent agenda items:
• Approval of Minutes of the Regular Meeting of March 20, 2023.
• Approval of Finance Invoice Listing – AP06.
A Roll Call vote was recorded as follows:
YES: Bertrand, Chausse, Cooper, Dixon, Doherty, Holmes, Kopp, and Sarabasa. NO: None. Motion carried. 8 yeas, 0 nays.
PUBLIC COMMENT: No Report.
ACTION ITEMS:
ORDINANCE NO. 11, SERIES OF 2023; APPROVING THE SALE OF PROPERTY (FIRST READING):
The City owns the former Roosevelt Military Academy property located in the City of Aledo, Mercer County, Illinois, which is vacant real property; and determined that it was in the best interest of the citizens of the City to sell a portion of the former Roosevelt Military Academy property consisting of the northern most twenty-five feet of such property.
A notice was published requesting purchase proposals for the Property pursuant to 65 ILCS 5/11-76-2, with publication running on February 15, 2023, February 22, 2023 and March 1, 2023.
The City has received a proposal from Derwood Ruggles for the purchase of the Property for a price of $350.00, which proposal was opened at the regular meeting of the City Council on March 20, 2023.
A second reading to be held on Monday, April 17, 2023 beginning at 6:30 o’clock p.m. in the City Council Chambers.
ORDINANCE NO. 12, SERIES OF 2023; AMENDING THE ORDINANCE FOR ANNEXATION OF PROPERTY OWNED BY HAROLD SALMON AND SHIRLEY SALMON (FIRST READING):
Section 2 of Ordinance No. 15, Series of 2019, is hereby amended as follows (additions are indicated by bold italics and deletions by bold strikeout:
Section 2. The annexation of the Territory is subject to the following conditions: (i) existing mobile homes may not be replaced, and (ii) existing mobile homes may be maintained only while continuously occupied by the same parties for so long as such mobile homes remain in a safe and suitable condition for habitation, and such mobile homes must be removed within sixty (60) days after the current such occupants move out, and (iii) existing mobile homes must be removed in the event the Territory is sold by Petitioners to any third party.
Document Number 318543, BK 558, PG 831:
Lots 10, 11, 12, 13 and 14 in the Subdivision of Lot 7 (except the North 1 acre of the West Half) of a Subdivision of the West Half of the Northeast Quarter of Section 17, Township 14 North, Range 3 West of the Fourth Principal Meridian, in Mercer County, Illinois, as shown by Plat recorded on July 19, 1917, in Book "B" of Plats at page 90 in the Recorder's Office of said County.
Commonly known as 709, 711, and 715 N. College Lane and 104, 106, and 108 NW 8th Street.
PIN #: 10-10-17-202-001
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN SARABASA to waive the 2nd reading for Ordinance No. 12, Series of 2023; Amending the Ordinance for Annexation of Property owned by Harold Salmon and Shirley Salmon. A Roll Call vote was recorded as follows:
YES: Chausse, Cooper, Dixon, Doherty, Holmes, Kopp, Sarabasa, and Bertrand. NO: None. Motion carried. 8 yeas, 0 nays.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN DOHERTY to adopt Ordinance No. 12, Series of 2023; Amending the Ordinance for Annexation of Property owned by Harold Salmon and Shirley Salmon as presented. A Roll Call vote was recorded as follows:
YES: Cooper, Dixon, Doherty, Holmes, Kopp, Sarabasa, Bertrand, and Chausse. NO: None. Motion carried. 8 yeas, 0 nays.
MOTION APPROVING A LOT LINE ADJUSTMENT & PLAT OF SURVEY FOR PART OF LOT 11 MCCOY’S ADDITION TO THE ORIGINAL TOWN, NOW CITY OF ALEDO, SITUATED IN THE COUNTY OF MERCER, STATE OF ILLINOIS:
DPW Blaser reported as part of the sale of the former Roosevelt Military Academy property (706 NW 5th Avenue), the City of Aledo completed a site survey and installed property pins. The entire lot measures approximately 195’ x 271’. The adjacent property owner (Derwood Ruggles) expressed interest in purchasing the northern most 25’ x 271’.
A plat of survey was completed for the remaining property, and includes a 40’ x 140’ Monument Easement on the northwest corner.
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN COOPER to approve the lot line adjustment and plat of survey as presented. A Roll Call vote was recorded as follows:
YES: Dixon, Doherty, Holmes, Kopp, Sarabasa, Bertrand, Chausse, and Cooper. NO: None. Motion carried. 8 yeas, 0 nays.
MOTION APPROVING AN AMENDED PLAT OF SURVEY SPONSLER MANOR THIRD ADDITION:
DPW Blaser reported John Waugh is requesting approval of an amended plat of Lot 10 of Sponsler Manor Third Addition. Mr. Waugh is the owner of Lots 12, 13, & 14. The adjacent Lot 10 is currently owned by Sponsler Farms, LLC. Mr. Waugh would like to relocate the property line and utility easement in more of a direct line from the existing SE property corners.
Motion was made by ALDERMAN DIXON and seconded by ALDERMAN CHAUSSE to approve an amended plat of survey Sponsler Manor Third Addition as presented. A Roll Call vote was recorded as follows:
YES: Doherty, Holmes, Kopp, Sarabasa, Bertrand, Chausse, Cooper, and Dixon. NO: None. Motion carried. 8 yeas, 0 nays.
OLD BUSINESS: ALD. Chausse requested a status update related to a neighborhood vehicle pathway to the east-end of Aledo business district. MAYOR Hagloch reported no updates to provide at this time but will contact Rex Johnson with Green Development Group, LLC.
NEW BUSINESS: DPW Blaser reported a bid opening was held on March 28 for the NE 2nd Avenue sidewalk construction project. HDR provided the City with a cost estimate of $200,000 and the city received only one bid from Brandt Construction, Co. The bid amount was noted in the amount of $268,470.15. The City has 30-days to either accept or reject the bid.
City Staff to research potential funding within the city budget to accommodate the project. Projects the City Council to consider moving into 2024 could be the East Main Extension project and SE 2nd Avenue project related to engineering. It was also noted by DPW that $35,000 in CIP related to the purchase of a squad vehicle could also be utilized to help cover the overage.
The Public Property, Streets & Sidewalks Committee to convene on April 10 at 6:00 o’clock p.m. in the City Council chambers. The Committee to also hear from the engineer at HDR to also provide the City with alternatives or options related to a change in scope.
ALD. Chausse noted the neighborhood vehicle pathway to the east-end of Aledo business district could also be added to the agenda for discussion.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN CHAUSSE that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 6:54 P.M.
https://www.aledoil.gov/AgendaCenter/ViewFile/Minutes/_04032023-357
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