Rock Island County Emergency Telephone System Board met Dec. 5.
Here are the minutes provided by the board:
BOARD MEMBERS PRESENT: Beswick, Gault, Landi, Meyers, Ramsey, VanKlaveren
BOARD MEMBERS ABSENT: Anderson, Seiver
OTHERS PRESENT: Becky Anderson, Rock Island Police Department; Scott Ryckeghem, Margo Sparbel, QComm; Darren Hart, Curt Champion, Rock Island County; Summer O’Leary, Jason Kratt, East Moline Police Department; Derek Radosevich, Milan Police Department; Chelsea Noe, Arsenal; Ryan Tone, Hampton Police Department; Brian Youngren, RACOM; Tom Helbing, FirstNet; Stacey Bollinger, SECC; Jim Uskavich, Rich Schipper, Wayne Mooney, Christine Cary, Bi-State Regional Commission
1. Approval of the November 7, 2023 Minutes. Gault moved that the minutes of the November meeting be approved as presented. VanKlaveren seconded, and the motion was approved.
2. Financial Reports. Cary distributed the December Accounts Payable totaling $87,957.71. Beswick moved that the December accounts payable be approved for payment. VanKlaveren seconded, and the motion was approved unanimously by roll call vote. The following financial report was presented:
POOL Balance: $ 1,810,000.00
Checkbook Balance: $ 530,644.69
TOTAL $ 2,340,644.69
Nov ‘23 Surcharge: $ 166,316.87
IL Refund NG911 $ 354,306.05
3. PSAP Reports.
a. County – Meyers stated they have 12 TCs. She stated she reached out to RACOM to meet after the first of the year to move forward with G2.
b. Rock Island – Anderson reported that Michaele Mier retired Friday after 35 years of service. She stated they extended offers to hire two people, both of whom declined. They are still in the process of trying to obtain new hires.
c. QComm – Ryckeghem stated they have 25 TC’s, three are currently in training. Four TCs are going to Critical Incident Training (CTI) for mobile team unit 4 on December 8.. He reported they took four, four-hour shifts on the 11, 15, 17, and 18 of November for the Arsenal, and there were no problems. Currently, they are finishing up paperwork with Illinois Department of Health for their acquisition of three fire departments on December 12. Lastly, he stated he met with Capt. Meyers and Sgt. Rote to get them ready for set up on G2 for their volunteer agencies.
d. Arsenal – Noe stated they currently have 4 fully trained TCs, two in training, and two going through onboarding. She received approval to hire a few additional people to prepare for upcoming retirements. She stated they have nothing set up with QComm from here on out as of now.
e. SECC – Bollinger stated there was nothing to report.
4. Secondary PSAP Reports.
a. AMT EMS – No Report.
b. Medic EMS – Andorf stated via email everything is going well.
5. Technical Report.
a. INdigital – Schipper reported Brian Nelson has been temporarily contracted by INdigital to handle some local issues. He successfully replaced an admin line integration server at the Arsenal yesterday.
b. Training – Mooney completed Palo Alto firewall training last week.
c. Crowdstrike – Schipper stated that we have approximately 100 licenses left to migrate to the state. They drop off every 32 days. He stated he would be reaching out to other IT departments to make sure they are coming off; it is a quick process. He reported that we have 650 licenses on the state license and climbing.
d. CentralSquare
a. DEMs – O’Leary stated DEMs is not optimal for multi-agency use. You have to have a front agency to represent all agencies utilizing the program. It could be broken out by permissions on the backend, but you still only have one agency on the front end. O’Leary stated DEMs only benefits three agencies because everyone else is using Axon. Therefore, it is recommended that we halt DEMs, find out what it is costing, and try to obtain a credit that we can put into the licensing. VanKlaveren stated this was discussed at the RMS meeting. Since most agencies are moving toward Axon, it was the recommendation of the RMS Board to take O’Leary’s suggestion and halt DEMs while we figure everything out.
b. Licensing – O’Leary stated there are no mobile desktop licenses, and if any agency wants a mobile license on a desktop, it needs to be purchased at their own expense. She reported that the recommendation for MDTs is 14 additional licenses for law, 5 for fire, and 12 of the civil for County at no cost for that component. O’Leary went on to state that during this process it was discovered that in the original contract the mobile AVL licenses were overlooked. She reported we need 154 for law and 40 for fire. The total cost is $26,314. O’Leary stated this is not a final quote, this is based on the dollar amounts provided by Garrett. If this is acceptable, she will obtain a formal quote from CentralSquare. Schipper suggested pushing the January meeting back one week and telling CentralSquare nothing can be done prior to January 9. Gault made a motion to authorize O’Leary to obtain a quote for the MDT Licenses and AVLs for approval on the January 9 agenda. Ramsey seconded, and the motion was approved unanimously by roll call vote.
6. Other Business.
a. Hiring Stacy DePorter – Cary submitted a memo to the Board with the December ETSB Packet. At the meeting she proposed hiring Stacy DePorter to assist with the filing of the State’s Annual Financial Report and assist with any grant submissions in 2024. Cary stated DePorter is requesting payment in the amount of $1,150. $575 to be paid in December of 2023 and the remaining $575 to be paid in 2024 when the project is completed. Gualt inquired if it was based on a certain number of hours. Cary stated she thought the project would be completed in approximately 40 hours. Beswick moved for approval, VanKlaveren seconded, and the motion was approved unanimously by roll call vote. (The new AP total for December is $88,532.71)
b. QCGIS Contract Renewal – Cary stated the QCGIS contract is up for renewal. She reported we use QCGIS to maintain and troubleshoot GIS data for CAD, and if renewed, the contract starts January 1, 2024 and goes through December 31, 2024. Cary stated the monthly cost will not exceed $3,700, and the hourly rate has increased to $70 for office work and $85 for field work. Schipper stated Miller’s work is impeccable, and it’s a relationship we should continue. Gault asked if it was in the budget, and Cary responded that it was a budgeted item. Landi made a motion to approve renewing the contract, VanKlaveren seconded, and the motion was approved unanimously by roll call vote.
c. CentralSquare Invoices – Cary stated we have CentralSquare invoices due in January and February. She asked the Board if they would like to apply any of our credits to those invoices. Cary stated the invoices are for OffenderWatch, CAD PS Pro ProQA Platinum, LEADS/NCIC Interface, and Jail PS Pro. The four invoices total $7,459.04, and we have a total of 27,483.18 in credits to use. However, 2,340 have been allotted to CopLogic, bringing the unused total to 25,143.18. Gault asked if OffenderWatch has ever worked. O’Leary stated she has an email saying it is not ready. Gault recommended not to pay OffenderWatch. VanKlaveren made a motion to pay the three invoices minus the invoice for OffenderWatch with the credits. Gault seconded, and the motion was approved unanimously by roll call vote.
d. January Meeting Date – Cary stated Anderson requested the January meeting be pushed back a week. Cary asked if everyone agreed to moving the meeting to January 9. The consensus was yes. Meyers asked if RMS would meet on the same day and VanKlaveren stated yes.
7. Public Comment. There was no public comment.
8. Executive Session. There was no executive session.
9. Adjournment. The meeting adjourned at 10:22 a.m. The next monthly meeting is scheduled for Tuesday, January 9, 2024, at 10:00 a.m. at the Rock Island Police Department.
https://www.rockislandcountyil.gov/AgendaCenter/ViewFile/Minutes/_12052023-859
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