Rock Island Today

City of Colona City Council met Feb. 12.

Here are the minutes provided by the council:

CALL TO ORDER: 6:00 p.m.

ROLL CALL: Mayor Ropp, Attorney Wright Aldermen Dooley, Lack, Swemline, Jones, Painter, Shady-Dahl were present. Alderman Stablein and Alderman Goodrum Absent. Staff present: Mike Swemline (Police Chief) and Ryan Erichsen (Public Works Director). Jen Legare (Finance Director)

PLEDGE OF ALLEGIANCE:

PUBLIC COMMENTS: Stu Parker- Question about Landmark Dividend. Mr. Parker was wondering if The City had done a credit check on Landmark Dividend. Mayor advised that The City is just gathering information at this time.

MAYOR’S REPORT:

Mayor Ropp had a call from Mid-American in regards to using significantly less gas and electric at CSFP. Due to shutting off Freezers and other unused equipment in The Café throughout the winter

WWTP power usage has also been cut in half

TIF V status -Currently working on a legal description- to be complete around the end of February

Property transfer- Ed Shamblin- Property bought in 2016 but was never completed. Mayor has finished all paperwork and this should now be completed

Fuel tanks at WWTP-Had one pump that was possibly leaking and The Mayor is looking into how we can do better tracking

Spring Cleaning- WWTP/CSFP-Working on picnic tables, mowers, and getting large tractor serviced before start of season

Building inspector leaving The City the 1st of May.

Mayor and PWD Erichsen attended Pipeline Safety Training

Since the last City Council meeting The Mayor has attended Economic Development, Public Works, and Admin/Finance Committee Meetings

Oil burning furnace in Public Works Shop now working

Ed Strand

Mayor and PWD Erichsen attended monthly meeting with Moline for water

Clerks position-Mayor and City Council to come up with a new plan as its been 90 days and still no interest.

COMMITTEE REPORTS:

Economic Development Committee- No minutes -Next meeting Tuesday 2-20-2024 at 5:30 PM

Public Works Committee- Presentation from ABM

Finance/Admin Meeting- Presentation from ABM

Public Safety Committee-

CONSENT AGENDA:

Approve payment of bills/Claims by Vendor report for the period January 23- February 12,2024

Approve payroll for the period January 26- February 10, 2024

Approve Treasurer’s Report for January 2024

Approve minutes from January 22, 2024 City Council meeting

Alderman Painter made a motion to approve Consent Agenda items 1-4, Alderman Lack seconded. Discussion offered, hearing none. Roll Call: Alderman Dooley, Painter, Swemline, Lack, Jones, Shady-Dahl voted yes. Alderman Stablein and Alderman Goodrum absent. Motion passed with 6 ayes.

OLD BUSINESS:

Approve rate increases for CSFP 2024 season – Recommended by Public Works Committee and Finance/Admin Committee

Alderman Swemline made a motion to approve Old Business Agenda item # 1, Alderman Dooley seconded. Discussion offered hearing none. Roll Call: Alderman Dooley, Painter, Swemline, Lack, Jones, Shady-Dahl voted yes. Alderman Stablein and Alderman Goodrum absent. Motion passed with 6 ayes.

Approve IGA-Between LINQ WI-FI Consortium and The City of Colona- Authorize Mayor to execute agreement

Alderman Shady-Dahl made a motion to approve Old Business Agenda item # 2, Alderman Lack seconded. Discussion offered, hearing none. Roll Call: Alderman Dooley, Painter, Swemline, Lack, Jones, Shady-Dahl voted yes. Alderman Stablein and Alderman Goodrum were absent. Motion passed with 6 ayes.

NEW BUSINESS:

Approve 2024 IMEG MFT Engineer Agreement -$1250.00- Authorize Mayor to execute agreement

Approve Local Public Agency General Maintenance Expenditure statement for 1/1/23 thru 12/31/2023 and Authorize Mayor to execute and submit to IDOT

Approve Local Public Agency General maintenance estimate of maintenance costs for MFT year 1/1/2024 thru 12/31/2024 and Authorize Mayor to execute and submit to IDOT

Approve Resolution # R-24-03 – A Resolution for maintenance under Illinois Highway Code

Approve IMEG short term agreement for engineering services related to require survey and legal description of area of new proposed TIF V along RT 84 – information required prior to moving forward with TIF process – Authorize Mayor to execute agreement cost of $5,000.00

Alderman Painter made a motion to Approve New Business Items # 1-5, Alderman Shady-Dahl seconded. Discussion offered, hearing none. Roll Call: Alderman Dooley, Painter, Swemline, Lack, Jones, Shady-Dahl voted yes. Alderman Stablein and Alderman Goodrum were absent. Motion passed with 6 ayes.

Approve IMEG Short Term Service Agreement for Paser Street rating sheet set-up and Authorize Mayor to execute agreement – Cost of $4,500.00

Approve IGA with Henry County Highway Dept. for services related to the production of materials that may be used on public roads within The City of Colona

Alderman Shady-Dahl made a motion to Approve New Business Items # 6 & 7, Alderman Painter seconded. Discussion offered, hearing none. Roll Call: Alderman Dooley, Painter, Swemline, Lack, Jones, Shady-Dahl voted yes. Alderman Stablein and Alderman Goodrum were absent. Motion passed with 6 ayes.

Approve adjusting deposit amount required for individual trailers at Willowhaven MHP to $250.00 when signing up for water/sewer utility services -any new service or change in service applicant-Effective May 1,2024

Alderman Painter made a motion to Approve New Business Item # 8, Alderman Swemline seconded. Discussion offered, hearing none. Roll Call: Alderman Dooley, Painter, Swemline, Lack, Jones, Shady-Dahl voted yes. Alderman Stablein and Alderman Goodrum were absent. Motion passed with 6 ayes.

Discussion on presentation by Darin Clark to all of The Committees. Review spread sheet of maintenance costs from Maguire Iron Inc. for water tower maintenance.

Approve Capital Improvement increase in fees from current rate of $.50 per 1000 gallons to $1.00 per 1000 gallons -effective May 1,2024 - for funding of future expected costs of infrastructure repair and maintenance – Finance/Admin committee recommendation

Alderman Shady-Dahl made a motion to Approve New Business Item # 10, Alderman Lack seconded. Discussion offered, hearing none. Roll Call: Alderman Dooley, Painter, Swemline, Lack, Jones, Shady-Dahl voted yes. Alderman Stablein and Alderman Goodrum were absent. Motion passed with 6 ayes.

Approve increase in garbage fee rates effective May 1,2024 from $12.75 to $13.75 per month – Finance/Admin Committee recommendation due to overall rising operational costs associated with City services provided

Alderman Lack made a motion to Approve New Business Item # 11, Alderman Shady-Dahl seconded. Discussion offered, hearing none. Roll Call: Alderman Dooley, Painter, Swemline, Lack, Jones, Shady-Dahl voted yes. Alderman Stablein and Alderman Goodrum were absent. Motion passed with 6 ayes.

Approve Ordinance 0-24-01 -Ordinance to amend 0-23-03 Ordinance of The City of Colona establishing sanitary sewer and water fees and to amend section 4 and to add section 6 -Capital Improvement Fund and refuse fund adjustments

Alderman Lack made a motion to Approve New Business Item # 12, Alderman Dooley seconded. Discussion offered, hearing none. Roll Call: Alderman Dooley, Painter, Swemline, Lack, Jones, Shady-Dahl voted yes. Alderman Stablein and Alderman Goodrum were absent. Motion passed with 6 ayes.

Discuss offer from Landmark Dividend for buy-out of current cellular lease and easement area at tri-pod water tower. Mayor and Council members- Handout passed out to Council members. Mayor stated we would use lose monthly payment and City would receive a lump sum payment instead.

Discuss lost water/sewer revenue due to non-operation of meters -Colona Park MHC RT 84 and replacement meter cost.

PWD Erichsen stated that the flow meter at Colona Park MHC has been non-operational since 2013 and the meter is obsolete. The City can start accurately billing as soon as new meter is received. PWD Erichsen stated The City should be receiving the new meter sometime within the next 36 working days.

Discuss presentation by ABM -to Committees- Full City Council infrastructure costs/reduction presentation wanted?

Full City Council presentation wanted by Council members. Mayor will contact ABM and get this put on the Agenda for sometime in the near future.

Approve Resolution # R-24-02 surplus equipment – Various small shop equipment

Alderman Painter made a motion to Approve New Business Item # 16 Resolution #R-24-02, Alderman Shady-Dahl seconded. Discussion offered, hearing none. Roll Call: Alderman Dooley, Painter, Swemline, Lack, Jones, Shady-Dahl voted yes. Alderman Stablein and Alderman Goodrum were absent. Motion passed with 6 ayes.

Distribute draft of purposed Budget for FY 2024-2025 for Council review and comment

ADJOURN:

Alderman Swemline made a motion to adjourn, Alderman Dooley seconded. Discussion offered, hearing none. Roll Call: Alderman Dooley, Painter, Swemline, Lack, Jones, Shady-Dahl voted yes. Alderman Stablein and Alderman Goodrum were absent. Motion passed with 6 ayes. Meeting adjourned at 6:57 PM

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