Rock Island Today

Rock Island County Public Works and Facilities Committee met Feb. 12.

Here are the minutes provided by the committee:

The Public Works & Facilities Committee met at the above date and time in the Board Chambers on the third floor of the County Administration Building. Meeting Minutes as follow:

Call to order and roll call

Chairman Burns called the meeting to order at 8:31 AM.

A roll call was taken as follows:

Members Present: Chairman L. Burns, D. Adams, C. Layer, R. Morthland, T. Foster, B. Westpfahl Members Absent: R. Brunk, J. Massa, C. Reiss, G. Thorpe, N. Camlin, J. Nelson K. Davis, C. Przybyla

Public Comment

There were no requests for public comment

Approval of minutes from the January 8th 2024 Public Works & Facilities Committee Meeting Motion to approve as presented: D. Adams

Second T. Foster

Voice vote

Motion carried

Report to the Committee

Mr. Boudi reported that the GIS fund had been depleted and a resolution was going to be presented to the Finance Committee not to exceed $100,000. For January there was

He noted still working on assessment maps and GIS services with Sidwell

Motion to approve R. Morthland

Second C. Layer

Voice vote

Motion carried

Mr. Thorpe reported for the month of January 143 receipts with total net revenue of $15,098.50. Estimated value of work for the month totaled $664,557. Compared to 2023, there were 78 total receipts, total estimated value of work $6068 with estimated value of work being $405,878.00. One house in Coe Township and work was being done on CRS renewal. He noted two Zoning Board of Appeals Cases

Motion to approve D. Adams Second R. Morthland

Voice vote

Motion carried

Mr. Massa reported maintenance crews were working on snow plowing, some mail box repairs, sod replacement and many pothole repairs.

He mentioned the Hillsdale SSA; it was noticed there was a blockage on some of the culvert, so cleanup would begin in that area. He mentioned federal grant money 1.6 million for concert replacement for the Milan Beltway for a 2026 project. He also clarified that three engineering agreements that were passed in December were incorrectly presented with the wrong section numbers. He stated the agreements were the same, just a section number was incorrect. A briefing memo was provided and would be corrected in the Board meeting. He stated there would be a February 23rd letting for various items; signs, seal coat, guardrail repairs and levee mowing for Zuma/Canoe Creek.

Motion to approve D. Adams Second C. Layer, B. Westpfahl

Voice vote

Motion carried

Chairman Brunk stated Mr. Nelson was working with a firm on the restoration of the Gettysburg Address Plaques for the Courthouse Square to insure structural integrity and recommendations were being provided. He hoped to have something to forward to the committee next month.

Consider 2023 Local Hazard Mitigation Plan Update

Mr. Thorpe stated this was part of the CRS renewal and that plan was in place since 2012 with the third or fourth reiteration with 29 action items for addressing hazard situations in the County. He stated this would be an annual item for approval.

Motion to approve R. Morthland Second T. Foster

Voice vote

Motion carried

Consider Rock Island Flood Insurance Assessment.

Mr. Thorpe stated this was another CRS item and it would look at policies by flood zone, housing rates and assessments of premiums, amount of coverage etc. and any discounts. He stated it was similar to the previous item.

Motion to approve D. Adams Second C. Layer

Voice vote

Motion carried

Consider Professional Architectural Services with Legat for Justice Center

Chairman Brunk stated the department was attempting to correct issues in Annex I with water issues. He stated two different contractors and a firm that would allow to move forward with Legat to oversee the RFP for the project.

Motion to approve D. Adams Second T. Foster

Voice vote

Motion carried

Consider Treasurer’s ARPA Funding Request for Office Reconstruction

Mr. Camlin stated he’d worked with Mr. Berger and Mr. Grafton to realign counters and provide plastic barriers with Estes Construction. He stated it would improve safety and security for the treasurer’s office. Mr. Westpfahl asked about total costs; Mr. Camlin stated Estes had quoted $97,000 with wiring and general reconstruction of the space. The request was for $125,000.

Mr. Adams asked if they were changing any bid specs. Mr. Camlin stated the structure would remain the same in realigning the counters, the guards, rebuilding the doorway and floor.

Motion to approve B. Westpfahl Second C. Layer

Voice vote

Motion carried

Consider Zoning Board of Appeals Cases

Mr. Thorpe stated there were two cases for approval.

a. SU-24-203 – Hetz Farm Partnership—Density Increase; CO

b. SU-24-204 – AAA QC Properties—Mini Warehouse; BH

Motion to approve the ZBA recommendations as presented:

D. Adams Second R. Morthland Voice vote

Motion Carried

Consider Highway Items

a. Review and Approve the Low Bid from the January 19th, 2024 State Letting for County Highway 14 Resurfacing Project

Mr. Massa stated this was a bondable project utilizing Rebuild Illinois Grant Funding Motion to approve R. Morthland Second C. Layer

Voice vote

Motion carried

b. Amended Motor Fuel Tax Resolution for County Highway 14 Project

c. Engineering Services Agreement; Construction Inspections as Needed

This agreement with Willett Hoffman totaled $40,000

Motion to approve D. Adams Second T. Foster

Voice vote

Motion carried

d. Supplemental Motor Fuel Tax Resolution for Guardrail Design

Mr. Massa stated this project was done 2 years ago with Chastain who designed guardrails in the past and over by $2768

Motion to approve D. Adams Second C. Layer

Voice vote

Motion carried

Closed Session

There were no items for closed session review; no action necessary.

Adjourn

No further business; the committee adjourned at 8:57 AM.

https://www.rockislandcountyil.gov/AgendaCenter/ViewFile/Item/1443?fileID=1636