Rock Island Today

Rock Island County Finance and Personnel Committee met March 12.

Here is the agenda provided by the Committee:

The Finance and Personnel Committee of the Rock Island County Board at the above date and time in the conference room of the County Administration Office on the second floor of the County Office Building. Meeting minutes as follow:

Call to order and roll call

Chairman Moreno called the meeting to order at 8:34 AM. A roll call was taken as follows:

Members Present: Chairman L. Moreno, B. Perkins, E. Sowards, K. Swanson, R. Simmer Members Absent: B. Vyncke

Others Present: Chairman R. Brunk, A. Palmer, J. Nelson, R. Berger, N. Camlin

Approval of the minutes from the February 12th, 2024 Finance and Personnel Meeting

Motion to approve as presented: B. Perkins

Second: R. Simmer

Roll Call Vote B. Perkins, E. Sowards, K. Swanson, R. Simmer – YES

Voice vote

Motion carried

Reports to the Committee

Routine reports were provided to the members in their meeting materials.

Auditor Ms. Palmer reported that external auditors were present in the building through the next several weeks and stated that things were going smoothly. She stated the auditors were available in her office for any questions. She noted the office received new carpet and paint and appreciated the work of the maintenance staff. All other reports would be presented at Committee.

Mr. Camlin stated the tax bill would be redesigned with a QR Code for easy access to the website for parcel payments. He noted it was a good time for the County to purchase certificates of deposit (CDs). He wanted to continue the high yields for interest. Mr. Swanson asked if Mr. Camlin used any consultants for investment strategies. Mr. Camlin stated funds came with consultants, including local ones like Blackhawk etc.

Mr. Grafton stated as the construction work activities were wrapping up, he noted an agreement with Johnson Controls to do a deep cleaning of the building with every room and floor in the building at a cost of about $11,000. He stated it would be scheduled after the furniture was back in the office. He also noted a bond rating by Moody’s that there were 21 steps in the bond rating and the County had been upgraded from A2 to A1, noting in the press release that commentary included being “very clearly positive.”

Mr. Swanson stated that Mr. Grafton could consider sending the positive new of the bond rating to the QC Business Journal.

Consider Sheriff’s Office Contract Extension with Advanced Correctional Healthcare Inc. Sheriff Hart commented wanting to extend the correctional healthcare contract with Advanced Correctional Healthcare, as previously approved last year. He noted the item was budgeted for and the contract would be a 1-year renewal effective April 1st, 2024.

Motion to approve K. Swanson

Second: R. Simmer

Voice vote

Motion carried

Consider Sheriff’s Office Agreement with Villages of Hampton & Rapids City for Policing Services to include 3 new deputy positions

Sheriff Hart reported on both items 6&7. He spoke on the Hampton Police Dept. ceasing operations last year due to staffing issues and Rock Island County was providing services for 50-60% of their calls. He stated a temporary coverage agreement was in place for about 60 hours but stated it was not sustainable from a cost perspective. He stated the cities partnership ended in 2021. The temporary proposal would be for revenues back to the County at $250,000 for year one and going up 4.5% in year two and three. He stated the coverage would be 7-11, 7 days a week. Staffing would be provided to the He stated similar services for municipalities were provided since 2004. He stated it was important for the board to understand law enforcement was a service provided.

The three-year proposal would be approved by both villages this month.

Dr. Moreno thanked Sheriff Hart for his leadership. Sheriff Hart mentioned it would take time to become cost neutral. He stated there were many of these contracts with staffing for MetroLink as well.

Mr. Swanson asked if adding new staff, the personnel would be trained to the Sheriff’s Dept. standards

Dr. Simmer asked how many deputies would be added; Sheriff Hart stated three positions. He did not anticipate any more staffing additions. He stated all the outlying areas with the exception of Coal Valley.

Motion to approve: R. Simmer

Second: K. Swanson

Voice vote

Motion carried

Consider Sheriff’s Office Renewal Agreement with Villages of Port Byron & Cordova for Policing Services

Motion to approve K. Swanson

Second B. Perkins

Voice vote

Motion carried

Consider Quotes for 4347 Kennedy Drive Roof Replacement to be funded by ARPA Dr. Moreno clarified this was for the IL State Police building on Kennedy Drive, not the former Hope Creek Nursing home.

Motion to approve R. Simmer

Second E. Sowards

Voice vote

Motion carried

Consider Policy & Procedure Updates

Vacation & Other Leaves Policy

Motion to approve: E. Sowards

Second: B. Perkins

Voice vote

Motion carried

Consider State’s Attorney’s Office Painting Project to be Funded by ARPA

Motion to approve B. Perkins

Second K. Swanson

Voice vote

Motion carried

Consider Proposal for Bray architects for remodeling of Treasurer’s Office

Mr. Camlin stated total was for $125,000. Mr. Berger clarified that the architectural services were in the amount of $9,000 with Bray.

Motion to approve B. Perkins

Second E. Sowards

Voice vote

Motion carried

Consider Proposal for Bray Architects for remodeling of Juvenile Justice Center

Motion to approve K. Swanson

Second R. Simmer

Voice vote

Motion carried

Consider Highway Items

Review and award of bids for Seal Coat

Motion to approve R. Simmer

Second B. Perkins

Voice Vote

Motion carried

Dr. Simmer asked to take all highway items at once

Motion to approve items K. Swanson

Second R. Simmer

Voice vote

Motion carried

Consider Transfers of Appropriations

Motion to approve R. Simmer

Second K. Swanson

Voice Vote

Motion carried

Consider Claims

Motion to approve K. Swanson

Second R. Simmer

Voice Vote

Motion carried

Consider Treasurer’s Disbursements

Motion to approve K. Swanson

Second R. Simmer

Voice Vote

Motion carried

Consider Board Member Per Diem and Mileage Report

Motion to approve as presented: B. Perkins

Second E. Sowards

Voice vote

Motion carried

Closed Session

The committee voted to go into closed session at 9:06 AM

5 ILCS 120/2(c) (1) – The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

5 ILCS 120/2(c) (2) – Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

Motion: R. Simmer

Second: E. Sowards

Roll call: B. Perkins, E. Sowards, K. Swanson, R. Simmer -- YES

The committee entered open session at 9:10 AM

Consider action as necessary based on closed session

Motion to move the State’s Attorney’s MOU to the full board for consideration: K. Swanson

Second R. Simmer

Voice vote

Motion carried.

Committee member opportunity for brief comment (no decisions will be made) No comments from board members

Adjourn

With no further business, the committee adjourned at 9:11 AM

https://www.rockislandcountyil.gov/AgendaCenter/ViewFile/Item/1472?fileID=1660