Rock Island Today

City of Moline Committee of the Whole/Council met March 26.

Here are the minutes provided by the council:

Committee-of-the-Whole Call to Order

PRESENT: Alderperson Debbie Murphy (Ward 1)

Alderperson Alvaro Macias (Ward 2)

Alderperson Abdur Razzaque (Ward 3) ~Mayor pro tem

Alderperson Jessica Finch (Ward 5)

Alderperson Daniel McNeil (Ward 6)

Alderperson Anna Castro (Ward 7)

Alderperson James Patrick Schmidt (Alderperson At-Large)

ABSENT: Mayor Sangeetha Rayapati

Alderperson Matt Timion (Ward 4)

STAFF: Bob Vitas, City Administrator

Stephanie Murphy, City Clerk

David Dryer, Director of Engineering ~electronically

Eric Griffith, Director of Parks & Recreation

Chris Mathias, Director of Community & Economic Development

Bryon Lear, Director of Library Services ~electronically

Tony Loete, Director of Utilities

Denver Schmitt, Director of Public Works

Leah Miller, Director of Human Resources

Darren Gault, Chief of Police

Steve Regenwether, Fire Chief

David Rowatt, Information Technology Manager

K.J. Whitley, Community Development Manager ~electronically

Courtney Nelson, Finance and Purchasing Coordinator

Travis Noyd, Deputy Fire Chief

OTHERS: Margaret Kostopulos, Corporation Counsel

Grace Kinnecut, Dispatch/Argus

Jacob Foote, Quad Cities Chamber

Kirk Marske, Moline Centre

Jeff Grant, One Event at a Time ~electronically

Mayor pro tem Razzaque called the meeting to order at 6:00 p.m. in Council Chambers.

Board Appointments

Mayor’s appointment of Kate Jennings to the Moline Commission on Youth for a full 3-year term to expire March 31, 2027.

Mayor’s appointment of Zaiga Thorson to the Public Art Commission to fill the unexpired term of Daniel Otten to expire September 30, 2024.

Public Comment

Robert Allison, resident at Garfield School Senior Residences, shared his concerns of poor building management at the Garfield School Senior Residences. Denise Silas, also a resident at Garfield School Senior Residences, shared her concerns of poor building management.

Claudia Barboza, Yolanda Cervantes, Frances Williams, Rev. Laura Mata, and Josefina Lopez each stated their support of Mercado on Fifth and requested the City’s support of the community events. Maria Ontiveros, President of Mercado on Fifth, thanked City staff and Council who were involved in the decision to close 12th Street last year.

Vicki Graves, Chair of the Moline Plan Commission, asked Council to consider voting against the Additional Dwelling Unit (ADU) agenda item.

Questions on the Agenda

None.

Agenda Items

6.1 A Resolution authorizing the Director of Public Works to submit a Rock Salt Contract Joint Participation Agreement with the State of Illinois Central Management Services (CMS) for 4,000 tons of rock salt obligating the City to purchase a minimum of 3,200 tons and the ability to purchase up to 4,800 tons for the 2024/2025 winter season and authorizing the City Clerk to attest to the Certificate of Authority by Vote and Certificate of Authority by Bylaws to be submitted with said agreement. Denver Schmitt, Director of Public Works, shared that the rock salt contract joint participation agreement is completed annually. Public Works engages in a public bid with the State of Illinois and the State sends out an agreement in March of each year. The City’s need will be about 4,000 tons of salt. Staff is requesting Council’s approval to enter into the agreement. Public Works will need to purchase at least 80% of the 4,000 tons. A motion was made by Alderperson Schmidt to approve. Seconded by Alderperson Finch. Motion passed unanimously.

6.2 A Resolution approving a Policy and Notice of Non-Discrimination, an Equal Opportunity/Discrimination Complaint Procedure, a Reasonable Accommodation Process for Programs, Activities and Services for Individuals with Disabilities, and a Limited English Proficiency “LEP” Plan for the City of Moline. Margaret Kostopulos, Corporation Council, reported that the City must meet certain criteria to receive federal funding for certain programs. Grants are programs that are of the City that are paid in whole or part by federal funds. The grants come with a requirement to have on the record that the City has these certain polices, which prohibit discrimination based on federal funding for certain services. While the City has employment and other policies that prohibit discrimination, it does not have policies that specifically address a provision against discrimination for federally funded services. So, going forward, in order to remain eligible and compliant for these funds, there needs to be a record of the aforementioned policies. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Motion passed unanimously.

6.3 A Resolution considering all Rules and Regulations of the Board of Fire and Police Commissioners of the City of Moline, Illinois, 2024, promulgated, proposed, adopted, or approved by such Board on Exhibit A, attached hereto. Approving same as an exercise of the City’s home rule powers. Darren Gault, Chief of Police, shared that the rules and regulations of the Board of Fire and Police Commissioners of the City of Moline have been modified. Changes that are redlined reflect largely a modification in the way applications can be accepted for potential police officers. Other changes are minor revolving around promotional examinations. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Motion passed unanimously.

6.4 A Resolution approving the special event application for the Quad Cities Distance Classic event scheduled for Sunday, May 12, 2024, that is sponsored by the Cornbelt Running Club; authorizing a grant to the Cornbelt Running Club for the amount of $500 from the Special Events Fund for event marketing efforts; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event. Bob Vitas, City Administrator, shared that the Cornbelt Running Club is requesting approval of certain street closures for their event on May 12. Staff is recommending approval and funding of $500. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Motion passed unanimously.

6.5 A Resolution approving the special event application for the Worldwide Food Truck Tours event scheduled for Saturday, July 20, 2024, that is sponsored by One Event at A Time; closing certain parking lots more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event. Bob Vitas, City Administrator, reported that this is a first-time event for Worldwide Food Truck tours. There will be over 20 food trucks in this event, including many local food truck owners. Staff is recommending approval of this event. Alderperson McNeil inquired about the scholarship fund offered with this event. Jeff Grant with One Event at a Time replied the company can work with the City. The funds can be used as funding to support another program so rather than do a scholarship fund, the City could put the funds towards something else for the City. Discussion held. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Motion passed unanimously.

6.6 A Resolution approving the special event application for the Walk to End Alzheimer’s event scheduled for Saturday, September 14, 2024, that is sponsored by the Alzheimer’s Association; authorizing a grant to the Alzheimer’s Association for the amount of $450 from the Special Events Fund to support the Friends of Walk marketing distribution plan; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event. Bob Vitas, City Administrator, stated the Walk to End Alzheimer’s event is a repeat of prior years. Staff is recommending approval. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Motion passed unanimously.

6.7 A Resolution authorizing the Mayor to execute a Billing Agreement with Professional Billing Services of Illinois, Inc., for ambulance billing and collection services, at a commission of four percent. Travis Noyd, Deputy Fire Chief, reported that the fire department has been working with the finance department to execute a billing agreement for ambulance billing and collection services. Staff is recommending approval. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Murphy. Motion passed unanimously.

Informational

7.1 2024-2026 Action Plan Dashboard, Comprehensive Report. Bob Vitas, City Administrator, thanked staff for working with Executive department to put the 2024-2026 Action Plan Dashboard report together for the current fiscal year. It is in alignment with strategic plan adopted by Council last fall. Vitas stated it is important to point out this plan has 47 goals identified and 47 actions that will track those goals.

Vitas shared some of the highlights of the report. Discussion held.

7.2 Illinois Law Enforcement Training and Standards Board (ILETSB) Recruitment and Retention Grant Award. Darren Gault, Chief of Police, acknowledged all of the work completed by Summer O’Leary, Police Business Analyst, for the grant award. With Council consensus, staff would be allowed to spend up to $1,000 per officer to all 84 officers. If officers have a debt or liability in childcare expenses, housing expenses, student loans, or medical expenses, they could receive reimbursement through this grant. There is also a component for reimbursement of moving expenses if the officer moves to the City of Moline. There is no cost to the City and this is a one-time amount. Discussion held.

7.3 Mercado on Fifth 2024 Event Schedule. Denver Schmitt, Director of Public Works, presented information on Mercado on Fifth. Schmitt shared the challenges and the opportunities of Mercado on Fifth. Darren Gault, Chief of Police, shared concerns with the request from Mercado to add a four way stop to the intersection at 5th Avenue and 12th Street. The recommendation from the Traffic and Engineering Committee is to install a pedestrian crossing option. The expense to the City would be $15,000. Schmitt shared that Public Works operations will be impacted by the Mercado on Fifth events. Staff will be completing setup and tear down for street closures and therefore will be unable to work on City street and/or road repairs during that time. Schmitt shared four potential scenarios in regards to the roadway closures. Discussion held. Bob Vitas, City Administrator shared that the City has had great collaboration with Mercado on Fifth and noted they are outgrowing their site. A long-term solution needs to be completed to address the growth. Staff is recommending closure of 12th Street for nine event nights. Council gave consensus for street closures for nine of the events. Vitas asked Council for direction moving forward. Council is in consensus to do a one year agreement at this time and then a three-year agreement will be prepared by the end of 2024. The one year agreement will be brought back to Council for approval on April 9, 2024.

Adjournment of the Committee-of-the-Whole and Council Call to Order

Pledge of Allegiance

Invocation

None.

Roll Call

Roll call was taken with, Alderpersons Murphy, Macias, Razzaque, Finch, McNeil, Castro, and Schmidt present. Absent: Mayor Rayapati, Alderperson Timion.

Consent Agenda

Approval of Minutes

Committee-of-the-Whole, Council and Executive Session minutes of March 12, 2024, and appointments made at Committee-of-the-Whole on March 26, 2024.

Second Reading Ordinances

13.1 3013-2024 An Ordinance amending Chapter 32, “VEGETATION,” of the Moline Code of Ordinances, ARTICLE II, “TREES,” by repealing said Article II in its entirety and enacting in lieu thereof one new Article II dealing with the same subject matter to align with the Urban Forestry Management Plan.

Resolutions

14.1 1040-2024 A Resolution authorizing the Mayor to execute an Intergovernmental Agreement for Professional Consulting Services Between and Amongst the Cities of Moline, Illinois, Rock Island, Illinois and Davenport, Iowa and MOSAIC Community Planning for a Regional Analysis of Fair Housing Choice Impediments for the purpose of sharing the cost to develop a "Regional Analysis of Impediments to Fair Housing Choice (AIFHC)."

14.2 1041-2024 A Resolution authorizing the Mayor to execute a Consulting Agreement Between Mosaic Community Planning, LLC and the City of Moline, Illinois for the 2024 Regional Analysis of Impediments to Fair Housing Choice (AIFHC) to complete a study that will provide essential housing and community needs for the development of the 2025 – 2029 consolidated plan.

14.3 1042-2024 A Resolution authorizing the Mayor to execute an Intergovernmental Agreement for Professional Consulting Services Between and Amongst the Cities of Moline, Illinois, Rock Island, Illinois and Davenport, Iowa and Points Consulting, LLC for a Regional Housing Needs Assessment for the purpose of sharing the cost to develop a regional "Housing Needs Assessment (HNA)."

14.4 1043-2024 A Resolution authorizing the Mayor to execute a Professional Services Agreement with Points Consulting, LLC, for a Housing Needs Assessment to research and develop a regional Housing Needs Assessment for the Cities of Moline, Illinois, Rock Island, Illinois, and Davenport, Iowa.

14.5 1044-2024 A Resolution authorizing the Mayor and City Clerk to execute and attest to an Intergovernmental Agreement for Temporary Wastewater Treatment Plant Operations and Maintenance for the East Moline Regional Wastewater Treatment Plant by and between the City of Moline and the City of East Moline.

14.6 1045-2024 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Pipeline License Agreement with Burlington Northern Santa Fe Railway Company (BNSF) which authorizes the city to access storm culverts located within the railroad right-of-way to perform maintenance work.

14.7 1046-2024 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Walter D. Laud, Inc., for Project #1450, 38th Street Reconstruction, for the amount of $758,356.27.

14.8 1047-2024 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with L.C. United Painting Co., Inc., for Project #1454, 7th Street Water Tank Coating Project, for the amount of $194,000.00.

14.9 1048-2024 A Resolution authorizing certain minutes and portions of minutes of Executive Sessions of the City Council to be maintained as confidential until further reviewed by the City Council; and authorizing the remainder of said Executive Session Minutes referenced herein to be made available for public inspection.

Omnibus Vote

Alderperson Schmidt, seconded by Alderperson Castro, moved to approve and adopt, by omnibus vote, these items. Motion carried on roll call with the following vote: ayes: Alderpersons Castro, Schmidt, Murphy, Macias, Razzaque, Finch, McNeil; nays: none.

Non-Consent Agenda

Resolutions

16.1 1049-2024 A Resolution authorizing the Director of Public Works to submit a Rock Salt Contract Joint Participation Agreement with the State of Illinois Central Management Services (CMS) for 4,000 tons of rock salt obligating the City to purchase a minimum of 3,200 tons and the ability to purchase up to 4,800 tons for the 2024/2025 winter season and authorizing the City Clerk to attest to the Certificate of Authority by Vote and Certificate of Authority by Bylaws to be submitted with said agreement.

Approved. Alderperson Schmidt, seconded by Alderperson Finch, moved to approve Council Bill 1049- 2024. Motion carried on roll call with the following vote: ayes: Alderpersons Castro, Schmidt, Murphy, Macias, Razzaque, Finch, McNeil; nays: none.

16.2 1050-2024 A Resolution approving a Policy and Notice of Non-Discrimination, an Equal Opportunity/Discrimination Complaint Procedure, a Reasonable Accommodation Process for Programs, Activities and Services for Individuals with Disabilities, and a Limited English Proficiency “LEP” Plan for the City of Moline.

Approved. Alderperson Macias, seconded by Alderperson Castro, moved to approve Council Bill 1050- 2024. Motion carried on roll call with the following vote: ayes: Alderpersons Castro, Schmidt, Murphy, Macias, Razzaque, Finch, McNeil; nays: none.

16.3 1051-2024 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Centennial Contractors of the Quad Cities, Inc., for Project #1452, Avenue of the Cities and 41st Street Pedestrian Improvements, for an amount of $181,779.20.

Approved. Alderperson Finch, seconded by Alderperson Schmidt, moved to approve Council Bill 1051- 2024. Motion carried on roll call with the following vote: ayes: Alderpersons Castro, Schmidt, Murphy, Macias, Razzaque, Finch, McNeil; nays: none.

Non-Consent Agenda

First Reading Ordinances

17.1 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by extending Forty-First Street, on the east side, from Fourth Avenue south for a distance of 50 feet to 138 feet.

Advanced. Alderperson Finch, seconded by Alderperson Castro, moved to advance Item #17.1 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons Castro, Schmidt, Murphy, Macias, Razzaque, Finch, McNeil; nays: none.

Miscellaneous Business

Alderperson Razzaque shared that acting as Mayor pro tem was an amazing experience.

Public Comment

There was no additional public comment.

Executive Session:

Alderperson Murphy, seconded by Alderperson Schmidt, moved for Executive Session, for the purpose of discussion of Property Acquisition-5 ILCS 120/2(C)(5). Motion carried on roll call with the following vote: ayes: Alderpersons Castro, Schmidt, Murphy, Macias, Razzaque, Finch, McNeil; nays: none.

City Council convened in Executive Session at 7:52 p.m.

Council reconvened in open session at 8:21 p.m.

Adjournment of City Council

Upon motion of Alderperson Schmidt, seconded by Alderperson Castro, the Council meeting adjourned at 8:22 p.m.

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/9873