Rock Island Today

City of Moline Committee of the Whole/Council met Aug. 27.

Here are the minutes provided by the committee:

Committee-of-the-Whole Call to Order

PRESENT: Mayor Sangeetha Rayapati (Chair)

Alderperson Debbie Murphy (Ward 1)

Alderperson Alvaro Macias (Ward 2)

Alderperson Abdur Razzaque (Ward 3)

Alderperson Matt Timion (Ward 4)

Alderperson Jessica Finch (Ward 5)

Alderperson Daniel McNeil (Ward 6)

Alderperson Anna Castro (Ward 7)

Alderperson James Patrick Schmidt (Alderperson At-Large)

ABSENT: None.

STAFF: Bob Vitas, City Administrator

Barry Dykhuizen, Assistant City Administrator

Stephanie Murphy, City Clerk

David Dryer, Director of Engineering

Eric Griffith, Director of Parks & Recreation ~electronically

Chris Mathias, Director of Community & Economic Development ~electronically

Bryon Lear, Director of Library Services ~electronically

Charly Brown, Assistant Director of Utilities

Denver Schmitt, Director of Public Works

Leah Madsen, Director of Human Resources

Darren Gault, Chief of Police

Steve Regenwether, Fire Chief

David Rowatt, Information Technology Manager

K.J. Whitley, Community Development Manager

Janine Hollembaek-Parr, Utility Billing and Customer Service Manager ~electronically

OTHERS: David Silverman, Corporation Counsel

Joshua Shimkus, Dispatch/Argus

Shane Larson, Hutchinson Engineering

John Clark, Hutchinson Engineering

Alexandra Elias, Renew Moline

Tom Fagan, Azavar ~electronically

Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers

Roll Call

Roll call was taken with Mayor Rayapati, Alderpersons Murphy, Macias, Razzaque, Timion, Finch, McNeil, Castro, and Schmidt present. Absent: None.

Presentation

4.1 ICMA Bob Turner Scholars Internship Program. Bob Vitas, City Administrator, shared that it gives him great pleasure to have Sayid present this evening. Sayid was 1 of 10 interns nationwide chosen by the International City/County Management Association (ICMA) across the country to participate in the Bob Turner Scholars Internship Program. Sayid was partnered with two others from California and their team won the award of a $1,000 scholarship for college as well as an invitation to attend the national ICMA Conference in September in Pennsylvania. Vitas introduced Sayid Sirojev. Sirojev presented a video where he interviewed many of the departments within the City to inform young people on the roles of different departments within city government.

4.2 Retirement Presentation for Police K9 Annie. Darren Gault, Chief of Police, invited K9 Annie, her current handler, Officer Eric Schultz, and previous handler, Officer Derrick Cullison, to the podium. After seven years of tireless dedication, K9 Annie has earned her retirement. Chief Gault commended Officer Cullison for his work with K9 Annie from 2017-2019 and Officer Schultz for his work with K9 Annie from 2020-present. Gault shared that there is a resolution on the agenda to retire K-9 Annie and give her to Officer Schultz and his family. Gault presented Officer Schultz a plaque in appreciation of service.

Proclamation

5.1 A Proclamation declaring the month of September 2024 as Suicide Prevention Month and the week of September 8-14, 2024 as Suicide Prevention Week. Cecelia Bailey, Executive Director of the Quad Cities Open Network, Quad Cities Behavioral Health Coalition steering committee member and fiscal agent of the Quad Cities Zero Suicide Initiative. On September 7, 2024, there is a walk across the I 74 Bridge on for the third annual Walk for Zero Suicide at 10 a.m. Mayor Rayapati shared that she appreciates the work being done for zero suicide.

5.2 A Proclamation from Ovarian Cancer Research Alliance declaring the month of September 2024 as Ovarian Cancer Awareness Month.

Public Comment

Questions on the Agenda

Agenda Items

8.1 A Resolution approving an amendment to the bylaws of Special Service Area #6 Advisory Board of Directors, Section 4, “NUMBER, TENURE, AND QUALIFICATIONS,” to reflect that the number of directors shall be nine (9), each director shall hold office for a term not to exceed three (3) years and directors can serve consecutive terms, limited to nine (9) years, and terms shall align with the Special Service Area fiscal year of January 1 to December 31, effective upon approval and passage of this resolution. Bob Vitas, City Administrator, shared the Special Service Area #6 Advisory Board of Directors program is administered by Kirk Marske with Renew Moline. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Motion passed unanimously.

8.2 A Resolution authorizing the Mayor to execute an application for funding under the Rock Island County Waste Management Agency (RICWMA) for the Solid Waste Assistance Grant (SWAG) Program (FY25) for the amount of $42,985.00 to be used for solid waste management, recycling or educational related activities within the community and authorizing the Director of Public Works to do all things necessary to complete and submit said application. Denver Schmitt, Director of Public Works, shared that this application for the SWAG grant is something that is completed annually. The funds help with solid waste management, recycling, and educational activities within the community. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Motion passed unanimously.

8.3 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by adding Sixth Avenue, on the south side, beginning at a point 110 feet east of 53rd Street, continuing east for 60 feet. Bob Vitas, City Administrator, shared that it is the recommendation of Traffic Committee to adopt the ordinance which approves the parking prohibition as laid out in the ordinance. Staff is recommending approval. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Schmidt. Motion passed unanimously.

8.4 A Resolution authorizing the Mayor to execute a Professional Services Agreement with Azavar Audit Solutions, Inc., DBA Azavar Government Solutions, and an engagement letter with Cozen O’Connor for compliance audits and ongoing revenue maximization and monitoring services on a contingency basis. Bob Vitas, City Administrator, shared the City has a longstanding history with Azavar dating back to 2014. In the past, the City has not audited hotel motel taxes. Therefore, the City is extending the agreement with Azavar so they can verify the City is receiving all monies due. Staff is recommending approval. Discussion held. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Razzaque. Motion passed unanimously.

Informational

9.1 7th Avenue Reconstruction Project, 15th to 18th Street. David Dryer, Director of Engineering, reported that Hutchinson Engineering will present information on the 7th Avenue reconstruction project from 15th to 18th Street. Shane Larson and John Clark with Hutchinson Engineering were present. Shane Larson, Hutchinson Engineering, shared a slideshow with some general information regarding the project limits. As far as scheduling, the plan is to have the design complete early 2025 with construction beginning in the spring of 2025. Larson shared that roundabouts lower traffic speed and increase safety by reducing fatal crashes by 78-82%. Discussion held.

Adjournment of the Committee-of-the-Whole and Council Call to Order

Pledge of Allegiance

Invocation

There was no invocation.

Roll Call

Roll call was taken with Mayor Rayapati, Alderpersons Murphy, Macias, Razzaque, Timion, Finch, McNeil, Castro, and Schmidt present. Absent: None.

Resolutions

15.1 1117-2024 A Resolution authorizing the Chief of Police, on behalf of the City of Moline, to execute a Police K9 Sale of Animal and Waiver of Liability Agreement transferring ownership of Police K9 Annie, a Belgian Malinois, from the City of Moline to Officer Eric Schultz, her handler.

15.2 1118-2024 A Resolution authorizing the Mayor to execute an Intergovernmental Grant Agreement between the City of Moline and the Illinois Department of Human Services setting the terms for acceptance of a grant award to the police department for the amount of $8,427.

15.3 1119-2024 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Capital Painting & Decorating, Inc., for the Moline Police Department Painting project for the amount of $199,730.

Omnibus Vote

Alderperson Timion, seconded by Alderperson Macias, moved to approve and adopt, by omnibus vote, these items. Motion carried on roll call with the following vote: ayes: Alderpersons Finch, McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.

Non-Consent Agenda

Resolutions

17.1 1120-2024 A Resolution authorizing the Director of Finance to execute a Master Service Agreement with InfoSend, Inc., for utility billing presentment services, with an anticipated annual cost of $28,320, at current postal rates. Mayor Rayapati shared that the explanation page lists the fiscal impact at $53,700 but the amount of the Resolution is $28,320. Janine Hollembaek-Parr, Utility Billing and Customer Service Manager, explained that the actual fiscal impact is $28,320. That amount is reflected in the council bill. It should be noted that the budgeted amount for utility billing presentment services is $53,700 and the actual cost at this time is lower than the budgeted amount. Discussion held.

Approved. Alderperson Finch, seconded by Alderperson Razzaque, moved to approve Council Bill 1120- 2024. Motion carried on roll call with the following vote: ayes: Alderpersons Finch, McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, and Timion; nays: none.

Miscellaneous Business

Mayor Rayapati shared a document with council regarding a packet from Bi-State and information regarding the Deere layoffs (see attachment). Mayor will be absent for the next Bi-State meeting but Alderperson Schmidt is Mayor Pro-Tem and will attend the meeting. The information regarding the Deere layoffs will be reviewed at that meeting. Mayor also shared that she is interested in hosting a community meeting for the east end neighborhoods to see what they would like to see in the new TIF in that area. Mayor Rayapati believes this is a great chance for the City to talk with residents about anything they might envision.

Alderperson Timion indicated he observed the Streets crew using the new paver to work on a number of trails in lesser known areas that were previously gravel. He shared his appreciation of the updates to the trails as well as the crew become skilled at using the equipment in preparation for the street work repairs.

Public Comment

There was no additional public comment.

Executive Session:

Alderperson Murphy, seconded by Alderperson Timion, moved for Executive Session, for the purpose of discussion of Property Acquisition - 5 ILCS 120/2 (C)(5) and Pending, Probable or Imminent Litigation - 5 ILCS 120/2 (C)(11). Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, Macias and Razzaque; nays: none.

City Council convened in Executive Session at 6:55 p.m.

Council reconvened in open session at 7:08 p.m.

Adjournment of City Council

Upon motion of Alderperson Castro, seconded by Alderperson Macias, the Council meeting adjourned at 7:09 p.m.

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/10299