Rock Island Today

City of East Moline City Council met Sept. 2.

Here are the minutes provided by the council:

PLEDGE:

Mayor Reggie Freeman led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL

Mayor Freeman called the meeting to order and directed City Clerk Wanda Roberts-Bontz to call the roll. The following Alderpersons were present: Olivia Dorothy, Jeffrey Deppe, Larry Jones, Adam Guthrie, Rhea Oakes, Lynn Segura, and Jose Rico.

PUBLIC COMMENT

None

PRESENTATIONS and/or PROCLAMATIONS

None

CONSENT AGENDA:

Wanda Roberts-Bontz, City Clerk, read the Consent Agenda that included the following:

a. Approval of City Council Meeting Minutes of August 18, 2025.

b. Approval of the Committee of the Whole Meeting Minutes of August 18, 2025.

c. Approval of Salaries as of August 29, 2025, in the amount of $491,918.02.

d. Approval of Overtime as of August 29, 2025, in the amount of $12,965.89.

e. Approval of Bills as of August 29, 2025, in the amount of $1,658,588.16.

A motion was made by Alderperson Oakes, seconded by Alderperson Segura to approve the Consent Agenda. Upon the roll call, the following voted in favor: Oakes, Segura, Rico, Dorothy, Deppe, Jones, and Guthrie. Motion carried.

f. Mayoral Appointments to the Comprehensive Plan Steering Committee

• Dennis Roberts, Planning Commission Member

• Mike Johnson, Community Service Officer

A motion was made by Alderperson Oakes, seconded by Alderperson Guthrie to approve Mayoral Appointments for the Comprehensive Plan Steering Committee. Upon the roll call, the following voted in favor: Oakes, Segura, Rico, Dorothy, Deppe, Jones, and Guthrie. Motion carried.

ATTORNEY ROGER L. STRANDLUND - PRESENTED THE FOLLOWING ORDINANCES AND RESOLUTIONS:

ORDINANCES – 2nd Reading

None

ORDINANCES – 1st Reading

None

RESOLUTIONS

25-61 Intergovernmental Agreement for the Quad Cities Regional Incident Management Assistance Team

A motion was made by Alderperson Rico, seconded by Alderperson Dorothy, to approve Resolution 25-61. Upon the roll call, the following voted in favor: Oakes, Segura, Rico, Dorothy, Deppe, Jones, and Guthrie. Motion carried.

25-62 Professional Services Agreement with Assured Partners for Health Insurance Consultancy

A motion was made by Alderperson Rico, seconded by Alderperson Segura, to approve Resolution 25-62. Upon the roll call, the following voted in favor: Oakes, Segura, Rico, Dorothy, Deppe, Jones, and Guthrie. Motion carried.

25-63 Disposition of Surplus Property from the Fire Department

A motion was made by Alderperson Deppe, seconded by Alderperson Dorothy, to approve Resolution 25-60. Upon the roll call, the following voted in favor: Oakes, Segura, Rico, Dorothy, Deppe, Jones, and Guthrie. Motion carried.

25-64 Amendment to the City’s Travel Policy

Alderperson Dororthy commented regarding the travel reimbursement policy, that while she supported reimbursing employees for their expenses, she was against the measure because the increased costs associated with the policy had not been budgeted for this fiscal year, the Human Resource Director had not provided an estimated financial impact, and the per diem reimbursements were not based on GSA rates.

A motion was made by Alderperson Rhea, seconded by Alderperson Segura, to approve Amendment to Resolution 25-64 flat rate of $100.00 for travel with full days of travel with overnight stays, 75% on first day of travel and last day of travel. Upon the roll call, the following voted in favor: Oakes, Segura, Rico, Deppe, and Guthrie. Opposed: Dorothy and Jones. Motion carried. 5 - 2

A motion was made by Alderperson Rhea, seconded by Alderperson Guthrie, to approve Resolution 25-64 as Amended. Upon the roll call, the following voted in favor: Oakes, Segura, Rico, Deppe, and Guthrie. Opposed: Dorothy and Jones. Motion carried. 5 - 2

25-65 Awarding Bid for Improvements to Jacobs Park Parking Lot to Langman Construction

A motion was made by Alderperson Segura, seconded by Alderperson Guthrie, to approve Resolution 25-65. Upon the roll call, the following voted in favor: Oakes, Segura, Rico, Dorothy, Deppe, Jones, and Guthrie. Motion carried.

CITY STAFF COMMUNICATIONS:

Each City Staff member present was given the opportunity to inform the City Council, and those in attendance, of events in their departments:

Mark Rothert, City Administrator – Mr. Rothert informed the City Council that on the Dejaynes building, there has been some structural collapse around the garage door frame. The street at 14th Avenue has been closed to secure the area, and we are looking to address the issue with the property owner.

Tim Kammler, Director of Engineering – Mr. Kammler provided an update on the construction on 15th Avenue. Valley Construction will start installing pavement and should be to 7th Street by the end of this week or early next week. McClintock is making the connection with Moline 12” with the interconnect, they held off on that while working on the Clearwell last week. The Railroad is replacing the crossing at 1st Street. There are approximately seventy services between 1st Street and 3rd Street, which is in the process. That should be done in the next couple of weeks. Working on hot mix asphalt project in Watertown, and will be finishing the work on 18th Street, 12th Street, then moving up the hill.

Alderperson Dorothy asked about a letter that she received about the Lead Service Line.

Mr. Kammler suggested Alderperson Dorothy contact Brianna Huber, Director of Water Filtration.

Robert DeFrance, Fire Chief – Chief DeFrance informed the City Council that the promotional ceremony that was scheduled on September 11, 2025, has been moved to September 17, 2025, at 9:00 a.m. Morton Drive Fire Station. On Saturday, October 4, 2025, the written exam will be held at United Township High School active recruiting. An Open House will be held 6:00 p.m. on September 18, 2025, at the Morton House Fire Department.

Mayor Freeman requested a Mayoral appointment to the Metro Link Board, Todd Harlow. Mr. Harlow retired with 18 years of service to the Veterans Affairs of Rock Island County.

A motion was made by Alderperson Deppe, seconded by Alderperson Segura to approve Mayoral Appointments for the Metro Link Board. Upon the roll call, the following voted in favor: Oakes, Segura, Rico, Dorothy, Deppe, Jones, and Guthrie. Motion carried.

ADJOURNMENT

A motion was made by Alderperson Oakes, seconded by Alderperson Guthrie, to adjourn the City Council meeting. A voice vote was taken. Motion carried. 7:03 p.m.

https://www.eastmoline.com/AgendaCenter/ViewFile/Agenda/_09152025-1146