The City of Moline Committee of the Whole met at 6:30 p.m. Tuesday, Aug. 9.
"Council members meet as the Committee-of-the-Whole on select Tuesdays of each month at 6:30 p.m. in Council Chambers, unless otherwise posted. Please check the meeting calendar for meeting dates. The formal City Council meeting is held immediately following the Committee-of-the-Whole meeting."
Here are the meeting minutes as provided by the City of Moline Committee of the Whole:
Committee-of-the-Whole Agenda
6:30 p.m.
Tuesday, August 9, 2016
Mayor’s Board Appointments
Mayor’s reappointment of Roger Clawson to the Park Board for a full five year term to expire May 31, 2021.
Presentation
- Missing Sidewalk Prioritization (Jeff Anderson, City Planner)
Questions on the Agenda
Agenda Items
1. CIP Funding of iWireless Center (Kathy Carr, Finance Director)
2. Budget Amendment (Kathy Carr, Finance Director)
3. Seized Vehicle as Surplus Property (Kim Hankins, Chief of Police/Public Safety Director)
4. Purchase of Lights (Scott Hinton, City Engineer)
5. Purchase of Parking Lot Management System (Scott Hinton, City Engineer)
6. Deeds of Dedication (Scott Hinton, City Engineer)
7. Permanent Utility and Drainage Easements (Scott Hinton, City Engineer)
8. Temporary Construction Easements (Scott Hinton, City Engineer)
9. Streetscaping Resolution for Improvement (Scott Hinton, City Engineer)
10. Other – Mercado
11. Public Comment
Explanation
1. A Resolution approving a request from the Quad City Civic Center Authority for payment of capital improvements in the amount of $106,356.67 from Capital Improvement Project Reserve Account (CIPRA) as established per the Intergovernmental Agreement between the Civic Center Authority and the City of Moline. (Kathy Carr, Finance Director)
Explanation: A 3% amusement tax was implemented by the City of Moline in April 1994 per the Civic Center Intergovernmental Agreement. The funds are earmarked for the future capital improvements and equipment replacement for the iWireless Center. The iWireless Center is requesting $106,356.67 for (1) two soft serve vending machines for concession operation to enhance guest experience and increase revenues and (2) replacement of the current in-house event camera system with high definition (HD) cameras, which will give the ability to provide an HD-quality game/event feed to the building’s video board or to outside sources (NCAA, ESPN, ETC). Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: CIPRA funds will be used
Public Notice/Recording: N/A
Goals Impacted: A Great Place to Live
2. A Resolution amending Budget Resolution #1148-2015 by authorizing changes to various line items in the budget for FY 2016. (Kathy Carr, Finance Director)
Explanation: Budget amendments are compiled periodically throughout the fiscal year and presented to City Council for approval. These amendments are proposed to reflect recent changes to the current budget that avoid any adverse affect to the City’s legal budgetary compliance. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goals Impacted: Financially Strong City
3. A Resolution declaring the following Article 36 seized and forfeited vehicle as surplus property: 1995 GMC Sierra, VIN# 2GTEK19K2S1503675. (Kim Hankins, Chief of Police/Public Safety Director)
Explanation: Illinois State statute provides that law enforcement agencies may seize vehicles used during the attempt or commission of specific crimes and subsequently initiate forfeiture proceedings on those vehicles. The above vehicle has been forfeited to the police department, and City staff is requesting that it be declared as surplus property and disposed of by the Chief of Police/Public Safety Director through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation, or otherwise.
Staff Recommendation: Approval
Fiscal Impact: Proceeds after costs are for use by the seizing law enforcement agency
Public Notice/Recording: N/A
Goals Impacted: None Identified
4. A Resolution authorizing the Mayor and City Clerk to execute a Purchase Order between the City of Moline and LUMEC for the purchase of decorative lights for the 12th Street MultiModal Station Parking Lot. (Scott Hinton, City Engineer)
Explanation: The Development Agreement for the hotel at the Multi-Modal Station requires the City of Moline to provide 100 parking spaces for the hotel’s use. Staff is currently soliciting bids for construction of a 159 space parking lot to meet this provision and to provide public parking. The parking lot design includes fifteen decorative lights which match the other decorative lights recently installed in the downtown area. Staff recommends purchase these lights direct from the manufacturer at this time due to anticipated long lead times required for delivery. Staff proposes to purchase fifteen decorative street lights from LUMEC for $77,925.
Staff Recommendation: Approval
Fiscal Impact: $2,201,180 is budgeted in Account # 260-0775-496.04-27, TIF #11,
Multi-Modal Area, for infrastructure improvements associated with the MMS development.
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy & Improved City Infrastructure
5. A Resolution authorizing the Mayor and City Clerk to execute a Purchase Order between the City of Moline and Baker Group for the purchase of a SkiData PARCS Parking Lot Management System for the 12th Street Multi-Modal Station Parking Lot. (Scott Hinton, City Engineer)
Explanation: The Development Agreement for the hotel at the Multi-Modal Station requires the City of Moline to provide 100 parking spaces for the hotel’s use. Staff is currently soliciting bids for construction of a 159 space parking lot to meet this provision and to provide public parking. The parking lot design includes a ticket and gate system to control the number of vehicles using the lot and to ensure that the hotel has full use of their 100 spaces. The Baker Group proposes to install a SkiData PARCS parking lot management system for $124,000.
Staff Recommendation: Approval
Fiscal Impact: $2,201,180 is budgeted in Account # 260-0775-496.04-27, TIF #11, Multi-Modal Area, for infrastructure improvements associated with the MMS development.
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy & Improved City Infrastructure
6. A Resolution authorizing the Mayor and City Clerk to accept three (3) Deeds of Dedication for Street Right of Way more particularly described herein to allow construction to proceed on MFT Section 13-00258-00-LS, Avenue of the Cities Streetscaping. (Scott Hinton, City Engineer)
Explanation: Deeds of Dedication for Street Right of Way are necessary and have been executed from the following property owners:
Property Owner's Name Address Parcel Number Value Li Fu Ting and Huei Lan Ting 3479 Ave of Cities 07-623-4 $640.00 RBP DEVELOPMENT MOLINE 3501 Ave of Cities 07-5969 Clem A. Georlett 3515 Ave of Cities 07-5964
These Deeds of Dedication will be recorded at the Rock Island County Recorder’s Office. Additional documentation attached.
Staff Recommendation: Approval Fiscal Impact: Motor Fuel Tax funds will be used to make $640 in payments to property owners. Rock Island County will charge approximately $40 per Easement for recording costs.
Public Notice/Recording: N/A
Goals Impacted: Upgrade City Infrastructure & Facilities
7. A Resolution authorizing the Mayor and City Clerk to accept four (4) Permanent Utility and Drainage Easements more particularly described herein to allow construction to proceed on MFT Section 13-00258-00-LS, Avenue of the Cities Streetscaping. (Scott Hinton, City Engineer)
Explanation: Permanent Utility and Drainage Easements are necessary and have been executed from the following property owners:
Property Owner's Name Address Parcel Number Value F & F Investments, LLC 3435 Ave of Cities 07-626 $500.00
David A. Ploof and Christine D. Ploof 3629 Ave of Cities 07-15111 $560.00
MAD PRODUCTIONS LLC 3711-3727 Ave of Cities 07-8593 $430.00
H K PROPERTIES LLC 4011 Ave of Cities 07-14935 $300.00
These Permanent Utility and Drainage Easements will be recorded at the Rock Island County Recorder’s Office. Additional documentation attached.
Staff Recommendation Approval Fiscal Impact: Motor Fuel Tax funds will be used to make $1,790 in payments to property owners. Rock Island County will charge approximately $40 per
Easement for recording costs.
Public Notice/Recording: N/A
Goals Impacted: Upgrade City Infrastructure & Facilities
8. A Resolution authorizing the Mayor and City Clerk to accept seventeen (17) Temporary Construction Easements more particularly described herein to allow construction to proceed on Motor Fuel Tax Section 13-00258-00-LS, Avenue of the Cities Streetscaping. (Scott Hinton, City Engineer)
Explanation: Temporary Construction Easements are necessary and have been executed from the following property owners:
Property Owner's Name Address Parcel Number Value
Daryl V. Fiscus 3407 Ave of Cities 07-13954 $1,100.00
Dzevat Beciri and Dzeat Beciri 3419 Ave of Cities 07-13954 $1,100.00
F & F Investments 3435 Ave of Cities 07-626 $4,260.00
Harvey Jack 3471 Ave of Cities 07-624-1 $1,600.00
Li Fu Ting and Huei Lan Ting 3479 Ave of Cities 07-623-4 $2,200.00
RBP DEVELOPMENT 3501 Ave of Cities 07-5969 $1,980.00
Clem A. Georlett 3515 Ave of Cities 07-5964 $4,200.00
Alburquerque, LLC 3606 - 3618 Ave of Cities 07-15057 $3,440.00
ATTERA #2 3615 Ave of Cities 07-672 $3,300.00
MSJSE Group, LLC 3624 - 3636 Ave of Cities 07-15059-1 $6,980.00
07-15059-2
07-15059-3
David A. Ploof and Christine D. Ploof 3629 Ave of Cities 07-15111 $2,460.00
MidWestOne Bank 3637 Ave of Cities 07-15112 $4,700.00
Sonic Restaurants Inc. 3680 Ave of Cities 07-15020 $1,420.00
MAD PRODUCTIONS LLC 3711-3727 Ave of Cities 07-8593 $1,120.00
LRC Real Estate, Inc 3800 Ave of Cities 07-77-2 $10,700.00
H K Properties LLC 4011 Ave of Cities 07-14935 $1,140.00
DO PROPERTIES MOL LLC 4051 Ave of Cities 07-14936 $4,620.00
These Temporary Construction Easements will be recorded at the Rock Island County Recorder’s Office. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Motor Fuel Tax funds will be used to make $56,320 in payments to property owners. Rock Island County will charge approximately $40 per Easement for recording costs.
Public Notice/Recording: N/A
Goals Impacted: Upgrade City Infrastructure & Facilities
9. A Resolution authorizing the approval of a Resolution for Improvement by Municipality Under the Illinois Highway Code for Motor Fuel Tax (MFT) Section 13-00258-00-LS, Avenue of the Cities Streetscaping. (Scott Hinton, City Engineer)
Explanation: A Resolution for Improvement is necessary to use MFT funds to pay for Street Right of Way, Permanent Utility and Drainage Easements, and Temporary Construction Easements, and recording costs at the Rock Island County Recorder’s Office. The estimated cost is $59,630.
Staff Recommendation: Approval
Fiscal Impact: Funds are not budgeted; however sufficient Motor Fuel Tax funds are available for this work in account #220-9840-436.08-10.
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy, Improved City Infrastructure & Facilities
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