The Rock Island Public Library Board of Trustees met Sept. 20 to review a janitorial services bid.
Here is the meeting's agenda, as provided by the board:
"The Rock Island Public Library is governed by a nine-member volunteer Board of Trustees, appointed by the Mayor of Rock Island. The Board is responsible for hiring the library director, setting library policy, and approving the annual budget. Members must reside in Rock Island."
Here is the meeting agenda as provided by the
Rock Island Public Library Board
Meeting Agenda
September 20 2016
3:00 p.m.
Main Library – 2
nd Floor, Director’s Office
Type of Meeting: Monthly Board Meeting
Meeting Facilitator: Kevin Koski
Invitees: Nancy Coin, Eudell Watts III, Cynthia Lukasik, Jessica Matherly, Pat Mahar, Karen Phillips, Virgil Mayberry, Mary Brodd
I. Call to order
II. In Attendance – Welcome, Mary Brodd!
III. Public Comment
IV. Approval of minutes from August 16 2016
V. Board Education
VI. Correspondence
VII. Finances and Board Member Reports
a) *Approval of the monthly bills for August for a total of $73,809.66
b) Building and Grounds – Eudell Watts III
1. *Recommendation to approve award of Snow Removal Services Bid to Kymbl Komplete Kare
2. *Recommendation to approve Change Order#2 from On Guard Security
3. *Recommendation to approve Change Order#3 from On Guard Security
4. Set meeting to review Janitorial Services Bid – October 18, 2016, 2:30 p.m.
c) Personnel & Policy –
d) Planning and Community Relations – Jessica Matherly
1. Met September 13, 2016
2. Review of Fundraising Study RFPs
3. Community Forums
e) Art Committee – Pat Mahar
RIPL Art Inventory Appraisal – updates(funds approved by Foundation grant)
f) Foundation – Next meeting November 17, 2016
VIII. Administrator Reports
a) Director’s Report & Statistics
b) Milan-Blackhawk Area Public Library District
IX. Unfinished Business
a) *Budget Review – met with City Manager & Budget Team September 9, 2016 Finance Committee meeting
b) *Recommendation to approve award of Fundraising RFP
c) Master Plan Option - updates
d) Establish Purge Policy – updates
X. New Business
a) *Recommendation to approve closing of Main library at Noon, November 10, 2016, due to Food for Thought Fundraiser
b) Review Nominating Officers and Standing Committee Members
c) *Recommendation to approve item purge list as presented
d) *Recommendation to set holiday closing dates for 2017 as presented
e) *Recommendation to approve closing RIPL locations for annual staff in-service day, Monday, February 20, 2017
f) *Oath of Office for Newly Appointed Board Members – Mary Brodd – term through 2018
1. I do solemnly swear that I will support the constitution of the United States and the constitution of the State of Illinois, and that I will faithfully discharge the duties of the office of Trustee according to the best of my ability.
XI. Information Sharing
a) Watts Trivia Night – October 20, 2016
b) Master Agenda Items - updates
XII. *Closed Session
XIII. Adjournment
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