Rock Island Today

City of Moline Committee of the Whole met April 4.

Here is the minutes provided by the Committee:

Present: 

Mayor Scott Raes (Chair)

Alderman Quentin Rodriguez (Ward 1) – arrived at 6:38 p.m. 

Alderman David Parker, Jr. (Ward 2) 

Alderman Mike Wendt (Ward 3) – attended electronically 

Alderman John Zelnio (Ward 4) 

Alderman Lori Turner (Ward 5) 

Alderman Kevin Schoonmaker (Ward 6) 

Alderman Mike Waldron (Ward 7) 

Alderman Stephanie Acri (Alderman At-Large) 

Absent: 

None. 

Staff: 

J.D. Schulte, Public Works Director/Interim City Administrator

Maureen Riggs, City Attorney 

Amy Saunders, Deputy City Clerk 

Ray Forsythe, Planning & Development Director 

Alison Fleming, Human Resources Manager 

Lori Wilson, Parks Recreation Director 

Nate Scott, Information Technology Manager 

Bryon Lear, Library Director Kim Hankins, Public Safety Director 

Todd Allen, Battalion Chief

Jeff Snyder, Battalion Chief 

Scott Hinton, City Engineer 

Kathy Carr, Finance Director 

Jeff Anderson, City Planner Dave Mallum, Fleet Manager 

Tony Loete, Utilities General Manager 

Rodd Schick, Municipal Services General Manager 

Shawn Christ, Land Development Manager 

Others: 

Becky Marruffo, Iowa Department of Transportation

Jerry West, Blackhawk Chapter of A.B.A.T.E. of Illinois, Inc. 

Debbie Raes, Resident 

Anthony Watt, The Dispatch Various Members of the Press

Mayor Raes called the meeting to order at 6:30 p.m. in Council Chambers.

Proclamation:

A Proclamation from A.B.A.T.E. of Illinois, Inc., to declare May 2017, as “Motorcycle Awareness Month.”

Agenda Item:

1. A Resolution approving the remote electronic attendance of Third Ward Alderman Michael Wendt at the Committee-of-the-Whole and City Council meeting of April 4, 2017, due to his travel out of state as part of his current employment. Maureen Riggs, City Attorney, stated that Alderman Wendt has indicated that he will be out of state on April 4, 2017, but would like to attend the Committee-of-the- Whole and Council meetings electronically. Per Section 2-2200(e) of the Code of Ordinances, any member of the City Council may attend and participate in any open or closed meeting of the City via remote electronic attendance provided that such attendance is in compliance with the rules set forth within said section and any other applicable laws. Absence due to employment purposes meets one of the prerequisites under which electronic attendance is allowed. A quorum must be established and physically present at the meeting site following the roll call for the meeting to allow the electronic attendance to proceed at the meeting. No costs to the City are anticipated for Alderman Wendt’s remote electronic attendance, which will be via teleconference. During Alderman Wendt’s remote electronic attendance, he shall be allowed to participate in the same capacity as those City Council members physically present at the meetings. A motion was made by Alderman Zelnio to approve. Seconded by Alderman Parker. Motion passed unanimously.

Presentation:

I-74 Bridge (Becky Marruffo, IDOT & Scott Hinton, City Engineer)

Questions on the Agenda: 

Mayor Raes indicated that Finance Director Kathy Carr pulled both informational items from tonight’s Committee-of-the-Whole Agenda entitled “First Responder Fee” and “City of Moline Outstanding Debt.” These informational items will be presented at a future Committee-of-the-Whole meeting.

Agenda Items:

2. A Resolution authorizing the Mayor and City Clerk to execute a Professional Services Agreement with Shive-Hattery, Inc. for City Hall Improvements. Rodd Schick, Municipal Services General Manager, explained that funds are budgeted for City Hall exterior improvements, windows and treatments. Shive-Hattery, Inc. has worked with staff on various building improvements projects in the past. They worked with the Municipal Services General Manager in 2015 to make initial assessments of the necessary improvements at City Hall and provided budget estimates for the needs identified. As the City has now adopted the Facilities Management Plan and budgeted to fund the improvements in 2017, staff is recommending plans and specifications be developed and bids solicited. Shive-Hattery, Inc. proposes to provide the scope of services at a fixed fee in the amount of $28,600. A motion was made by Alderman Parker to approve. Seconded by Alderman Zelnio. Motion passed unanimously.

3. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Valley Construction Company for Project #1262, I-74 Utility Conflict Resolution, in the amount of $2,810,768.00. Scott Hinton, City Engineer, indicated that bids were opened and publicly read on March 28, 2017, for Project #1262 with the following results:

$2,810,768.00 Valley Construction, $2,978,666.80 Langman Construction, $3,177,228.00 Miller Trucking and Excavating, $3,411,981.60 McCarthy Improvement, $3,430,302.60 Needham Excavating.

Valley Construction Company submitted the lowest responsible and responsive bid. A motion was made by Alderman Parker to approve. Seconded by Alderman Zelnio. Motion passed unanimously.

4. A Resolution authorizing the Mayor and City Clerk to execute Agreement 2017-12-217 with the Iowa Department of Transportation related to the New I-74 Bridge Project. Scott Hinton, City Engineer, stated that the Iowa Department of Transportation (IADOT) requires the City of Moline to execute a Preconstruction Agreement for Primary Road Project #2017-12-217 to allow contracting for the I-74 Bridge to proceed. This Agreement memorializes previous Memoranda of Understanding (MOUs) entered into between the City of Moline and the IADOT in 2007 and 2011. The MOUs acknowledge that the City of Moline requested the I-74 Bridge project include a multi-use trail, aesthetic and identity elements, signage, and decorative lights that are not necessary for the I-74 Bridge project. As such, the MOUs also acknowledge that the City is responsible for a share of the construction cost of these items and would assume ownership and all associated future maintenance responsibilities after construction is complete. The City’s estimated share of the I-74 Bridge project due to the IADOT is $2,100,000 and will be due to the IADOT in annual installments over four years at the following amounts:

2018 $500,000 

2019 $500,000 

2020 $500,000 

2021 Final amount due based on actual project costs, currently estimated at $600,000.

A motion was made by Alderman Parker to approve. Seconded by Alderman Zelnio. Motion passed unanimously.

Public Comment: 

There were no comments from the public.

The meeting adjourned at 7:11 p.m.

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/3921